HomeMy WebLinkAboutAgenda Report - September 4, 1985 (55)r
CITY OC)UNCII, LAMING
SEPITMER 4, 1985
AGRE'aIENT WITH LODI
GRAPE FESTIVAL AND
NATI(XIAL WINE SHOW
FOR USE OF THEIR
FACILITY
RES. NO. 85-119 Council adopted Resolution No. 85-119 approving
the Lease Agreement with the Lodi Grape Festival
and National Wine Show for use of their facilities
by the Recreation Department and authorized the
Mayor and City Clerk to execute the subject
document on behalf of the City.
K,�
TO: THE CITY COUNCIL
FROM THE CITY MANAGER'S OFFICE
UNCIL COMMUNICATY-N
DATE NO.
August 1.6, 1.985
SUBJECT: LEASE AGREEMENT with Lodi Grape Festival and t:ational Wine Show
Attached please find agreements to be renewed by and between the
City of Lodi and the Lodi Grape Festival and National iodine Show
for use of their facilities by the Recreation and Parks Dept.
I have reviewed this Agreement and it meets with my approval.
Several items were deleted that were not beneficial to the Depart-
ment,and the Festival Association agreed to remove said paragraphs.
I would also like to point out that over the years this has been a
very satisfactory arrangement between the Department and the
Festival Association. It makes some fine indoor facilities available,
which we are in need of because school facilities are no longer
available to us for the times and activities that we would like to
promote.
I would hope that the Council would approve the Agreements and
return them to me as soon as possible.
Ed DeBenedetti, Director
Recreation and Parks Dept.
ED: jd
Attach.
t
RESOLUTION NO. 85-119
- RESOLUTION APPROVING LEASE AGREEMQTI' WITH THE
LODI GRAPE FE.`'TIVAL AND NATIONAL WINE SHOW
FOR USE OF THEIR FACILITIES BY THE RECREATION AM PARKS DEPA M4ENT
RESOLVED, that the City Council of the City cf Lodi does hereby
approve a Lease Agreement with the Lodi Grape Festival and National
Wine Show for use of their facilities by the Recreation and Parks
Department, a copy of which Agreement is attached hereto, marked
Exhibit "A", and thereby made a part hereof.
BE IT FURTHER RESOLVED, that the City Council of the City of
Lodi does hereby authorize the Mayor and City Clerk to execute the
subject Agreement on behalf of the City.
Dated: September 4, 1985
I hereby certify that Resolution No. 85-119 was passed and adopted
by the City Council of the City of Lodi in a Regular Meeting held
September 4, 1985 by the following vote:
AYES: Council Members - Olson, Pinkerton, Reid, Snider,
and Hinchman (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
Pjt4�
ALICE M. RE
City Clerk
1 LEASE
2
3 THIS LEASE, made and entered into this day of July, 1935,
4 by and between LODI GRAPE FESTIVAL AND NATIONAL WINE SHOW, a nonprofit
S corporation, hereinafter called "Lessor", and the CITY OF LODI, a
6 municipal corporation of the State of California, hereinafter called
7 "Lessee";
g WITHNESSETH:
9 WHEREAS, the real property hereinafter described is owned by the
lO County of San Joaquin, a political subdivision of the State of California,
11 and said property is under the management and control of Lessor for the
12 ;-j:,;�ose of conducting thereon the annual San Joaquin County Fair during
13 the month of September of each year, for conducting a Springtime Wire Show,
14 and to otherwise use, poss,�ss and manage the county fairgrounds at all
15 other times; and,
16 WHEREAS, two buildings are available for the use of Lessee in the cond-
17 duct of its recreational programs;
18 NOW, THEREFORE, the parties hereto do hereby agree as follows:
19 I
20 Lessor does hereby lease to Lessee Exhibit Building B and the Grape
21 Pavilion, hereinafter called 'Buildings", for programs sponsored by
22 and conducted under the supervision of the Lodi City Parks and Recreation
23 Department on the Loai Grape Festival Grounds situate in the City of
24 Lodi, County of Sari Joaquin, State of California. Lessor grants Lessee
25 the nonexclusive right to utilize necessary parking lot space, access
26 routes to the Buildings, and the grounds appurtenant to the Buildings
27 which are necessary to conduct its recreation program.
28
W.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
I
II
The term of this agreement shall be three (3) years, commencing
on July 1, 1985.
III
The Grape Pavilion shall be reserved for Lessee's use from October
15 of each year through March 30 of the following year. The hours Lessee
may use the Pavilion shall be as follows:
Monday through Friday: 5 p.m. to 11 p.m.
Saturday. 9 a.m. to 3 p.m.
Sunday: Noon to 4 p.m.
Lessor retains the right to use the Pavilion for times other than those
designated above, which right includes renting the Buildings to others
for their use. Lessee may present a written request and schedule for
dates it desires to use the Pavilion other than the ones set out in this
paragraph, and if mutually agreed by Lessor and Lessee, such dates may
be included as reserved dates for Lessee's use.
Building "B" shall be reserved for Lessee's use from October 1 of each
year through August 15 of the following year. The days and hours shall
be as follows:
Monday through Friday 8 a.m, to 11 P.M.
Use of Building "B" is reserved for use by the Lessor on Saturdays and
Sundays. Lessee may request to Lessor for special use on Saturdays and/
or Sundays.
IV
Lessee agrees to pay Lessor as rent for the Buildings the sum of
Thirteen Thousand Dollars ($13,000.00) for a.period of one (1) year
commencing July 1, 1985 and ending June 30, 1986. The rental fee for each
of the remaining two years of this lease shall be negotiated in May,
1986 for the 1986-1987 year and again in May, 1987 for the 1987-1988 year.
- 2 -
W
2 The payment referred to in Paragraph IV above shall be in full
3 satisfaction of all use of the Buildings by Lessee, including costs of
"
J
4 utilities and reasonable wear and tear. Lessee agrees to provide its
5 own janitor,ai service as required due to their usage of the Buildings.
6 Any soecial flooring such as a basketball floor, if required by Lessee,
j
7 shall be provided by, erected and dismantled by Lessee. Lessor shall
8 assist Lessee, by providing use of a forklift, in the putting in and
9 1 taking out of any basketball flooring. It is anticipated that such
10 flooring may be put in place on or about the 15th day of October of
11 each year and shall be removed no later than the 30th day of each March,
12 unless other dates are established by mutual written agreement. Lessor
13 ;i agrees to make storage space available for two basketball floors during
14 '' the term of this lease.
I!
15 Lessee shall be diligent in turning out light, turning off heaters,
16 and locking doors on buildings and outside gates daily and nightly after
17 �! each and every use. If this provision is not observed, Lesscr shall
18 �' bill Lessee for use of utilities beyond scheduled hours of use.
19 V1
20 The payment referred to in Paragraph IV above shall have no effect
21 1 on any tax, fee or charge for service made by Lessee, and Lessor hereby
I.
22 agrees that all such taxes, fees and charges shall be paid upon demand
23 'i in the manner prescribed by the applicable ordinance.
24 V I I
25 Lessee agrees to exercise all reasonable care and supervision in
ii •
26 the use of Buildings, facilities and grounds so that same will not
I�
27 be unreasonably damaged. Lessee agrees to repair or replace, at.its
it
28 - 3 -
~~.
-
own expense, any and all damage to Lessor's Buildings, facilities or
� % grounds caused by Lessee's activities. Lessee agrees to provide
� 3 adequate qualified supervision at all times when using Lessor's indoor
4 1 or outdoor facilities or grounds. Lessee agrees to clean up all areas
|
5 used, outside and inside, including parking areas, on a daily basis'
�
6 All areas of the Buildings and grounds are to be kept free of papers,
�
� 7 cups, cans, bottles and other debris deposited as a result of Lessee's
activities.
'
�
4 VIII
10 It is expressly agreed and understood that this lease is for the
ll use of the Lessee for its recreational programs and NO SUBLETTING
12 or assignment of this lease is permitted. Any programs or activities
13 i other than the basketball, volleyball, rifle, dog, archery, and tiny
14 tots programs shall first be approved by Lessor. Lessor shall retain
lj all concession rights and may nperate concession during all applicable
16 events under this lease specifically granted to Lessee for each event
17 or act�vity' However, permission may be granted for Lessee to operate
18 a special concession if application is made 30 days in advance to Lessor.
IX
19 X
~~
Lessee does hereby agree to indemnify, defend, and save Lessor free
�
l and harmless from any and all claims for loss, damage, injury or liability
�
22 to persons or property that may arise during the time the Lessee is
using the Buildings facilities and grounds Lessee agr2es at all time
23 , '
24
during the continuance of this lease, to maintain adequate public
%5
liability and property damage insurance covering its use, occupancy` and
26operation of said premises' Such policy or ?olicies shall carry a
�
27 specific endorsement providing that the Lessor, its officers and employees,
` -4-
�
28
U
1 1 the County of San Joaquin, and the State o. California are named as
7 additional insureds and that such liability policy or policies are
3 primary insurance as to any similar insurance carried by the Lessor.
i
4 ;j Lessee shall furnish Lessor with satisfactory proof of the carriage
5 ) of insurance required by the Lessor, and there shall be a specific
6 I; contractual liability assumed by Lessee pursuant to this lease. Any
7 policy of insurance required of Lessee under this lease shall also co n-
8 ' tain an eidorsement providing that at least fifteen. (15) days' notice
9 11 must be given in writing to Lessor of any pending change in the limits
10 i( of liability or of any cancellation or modification of the policy or
11 li policies.
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
In the event Lessee is self-insured, Lessee shall provide a
certificate of self-insurance in a form satisfactory to Lessor.
X
The lease shall be in full force and effect on and after the 1st
day of July, 1985, and shall remain in full force and effect until the
30th day of June 1988, unless earlier terminated. Termination may be
effected at any time by mutual consent of both parties or by either
party upon the furnishing of ninety (90) days' written notice to the
other. This lease may be modified by mutual consent of both parties.
XI
This lease shall not have any force or effect unless or until
approved by the Board of Supervisors of San Joaquin County and signed
by the Chairman thereof.
IN WITNESS WHEREOF, the parties have set their hands as of the day
and year first herinabove written.
-5-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
2/
28
ATTEST:
ATTEST: JORETTA J. HAYDE
Clerk of the Board of Super-
visors of the County of San
Joaquin, State of California
LESSOR
LODI GRAPE FESTIVAL AND 14ATIONAL
WINE SHOW, a nonprofit corporation
�3
X11
LESSEE
CITY OF LODI, a municipal corporation
of the State of California
By_ 17 j
May
City Clerk
APPROVED
COUNTY OF SAN JOAQUIN, a political
subdivision of the State of California
By
EVELYN L. COSTA, Chairman
Board of Supervisors
By (SEAL) PPR VED ORM
Deputy Clerk
RONALD M. STEIN
CITY ATTORNEY