HomeMy WebLinkAboutAgenda Report - August 20, 1986 (64)' CITY COUNCIL NOTING
AUGUST 20, 1986
REQUEST FOR PROPOSALS
APPROVED FOR COMPUTER
AIDED DRAFTING (CAD)
SYSTEM Council approved "Request for Proposals - Computer Aided \
Drafting (CAD) System".
OC -12.1(b)
Council was informed that the approvers 1986-87 Budget
includes an allocation of $63,600 for the acquisition of
canputer hardware, software, and training for a ccniputer
aided drafting (CAD) system. The system will handle the
Public Works Department's mapping needs and will eventually
be used to furnish base and special maps to other City
departments.
e 1 P
TY v LODI COUNCIL N IL COMMUNICATION
PUBLIC WORKS DEPARTMENT
TO: City Council
FROM: City Manager
DATE: August 13, 1986
SUBJECT: Request for Proposals - Computer Aided Drafting (CAD) System
RECOMMENDED ACTION: Approve the attached "Request for Proposals - Computer
Aided Drafting(CAD) System."
BACKGROUND INFORMATION: The approved 1986/87 Budget includes an allocation of
,600 for the acquisition of computer hardware, software, and training for a
computer aided drafting (CAD) system. The system will handle the Public Works
Department's mapping needs and will eventually be used to furnish base and
special maps to other City departments.
The main advantage of CAD systems is that the information to be shown need only
be "drawn" once. It then can be combined to create maps at any scale. For
example, street rights-of-way would be entered into a discrete "layer" and used
as a basis for all the utility maps. Thus, changes are entered only once.
The request for proposals is essentially a description of the City's proposed
applications, its needs, and the performancecriteria for the computer` hardware
and software.
Jack L. Ronsko
tPublic orks Director
I Attachment f
cc: Finance Director, MIS Committee Chairman
JLR/RCP/ma
APPROVED: �I Jn'y� FILE NO.
THOMAS A. PETERSON, City' -Manager .1 j
August 14, 1986
To Prospective Suppliers:
THOMAS A. PETERSON
City Manager
ALICE M. REIMCHE
City Clerk
RONALD M. STEIN
City Attorney
The City of Lodi is requesting proposals for a computer aided
drafting (CAD) system. The system is to be used for mapping the
City's streets, utilities and miscellaneous features and for
general civil and mechanical drafting. The system is to support
three to six users, sharing a common database. Proposals must be
for a complete, compatible and fully supported software and
hardware package. Detailed requirements are contained in the
document "Request for Proposals - Computer Aided Drafting System
for the City of Lodi" available at the office of the Public Works
Director, City of Lodi, 221 W. Pine Street, Call Box 3006, Lodi,
CA 95241-1910 (telephone 209-333-6706).
Proposals will be accepted until 3:00 p.m. Thursday, September 18,
1986, at the above office.
Jack L. Ronsko
Public Works Director
Enclosure
JLR/RPC/cag
CITY COUNCIL
FRED M. REID. Mayor
�{ T
CITY O 1� L O D I
EVELYN M. OLSON
Mayor Pro Tempore
CITY HALL, 221 WEST PINE STREET
DAVID M. HINCHMAN
CALL BOX 3006
JAMES W. PINKERTON. Jr.
LODI, CALIFORNIA 95241-1910
JOHN 9. (Randy) SNIDER
(209) 334-5634
August 14, 1986
To Prospective Suppliers:
THOMAS A. PETERSON
City Manager
ALICE M. REIMCHE
City Clerk
RONALD M. STEIN
City Attorney
The City of Lodi is requesting proposals for a computer aided
drafting (CAD) system. The system is to be used for mapping the
City's streets, utilities and miscellaneous features and for
general civil and mechanical drafting. The system is to support
three to six users, sharing a common database. Proposals must be
for a complete, compatible and fully supported software and
hardware package. Detailed requirements are contained in the
document "Request for Proposals - Computer Aided Drafting System
for the City of Lodi" available at the office of the Public Works
Director, City of Lodi, 221 W. Pine Street, Call Box 3006, Lodi,
CA 95241-1910 (telephone 209-333-6706).
Proposals will be accepted until 3:00 p.m. Thursday, September 18,
1986, at the above office.
Jack L. Ronsko
Public Works Director
Enclosure
JLR/RPC/cag
CITY OF LODI _.
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
COMPUTER AIDED DRAFTING SYSTEM REQUEST FOR PROPOSALS
TABLE OF CONTENTS
I INTRODUCTION
II APPLICATION INFORMATION
A. General Background
B. Application Details
1. Facility Mapping
2. Construction Details
3. Special Exhibits and Location Maps
4. Construction Plans
III SOFTWARE
A. General Requirements
B. Software Features
C. Software Support
IV HARDWARE
A. General Requirements
B. Specific Requirements
1. Computer (CPU)
2. Data Storage
3. Graphics Terminal
4. Printer
5. Plotter
6. Miscellaneous
C. Hardware Support
V INSTALLATION & TRAINING
A. Installation
B. Training
VI PAYMENT
VII PROPOSAL REQUIREMENTS
APPENDIX
REQUEST FOR PROPOSALS
COMPUTER AIDED DRAFTING SYSTEM
for the
CITY OF LODI
I INTRODUCTION
The Computer Aided Drafting (CAD) System is to be used -by the City of
Lodi Public Works Department, Engineering Division to draft maps of City
streets, utilities, and miscellaneous features and for general civil and
mechanical drafting. The system is planned to be used initially with one
terminal and with three terminals in two years. - Additional terminals or
stand alone workstations may be added by other Departments in subsequent
years.
II APPLICATION INFORMATION
A. General Background
The City of Lodi has a population of 41,000 within 9.1 square miles
(5,800 acres) of mostly developed land (approximately 18,000 parcels).
There are 132 miles of street and roughly 140 miles each of water,
wastewater, and storm drain lines. The City has been growing at an
average rate of 2% per year over the last 30 years.
The City's present data processing systems consist of the following:
o IBM S/36 @ City Hall -,used for accounting billing, word
processing, building permit processing and general database
applications
o IBM S/36 @ Police Department - used for dispatch and incident
records and analysis
o IBM and HP PC's @ Public Works and Engineering - used for
various engineering, maintenance and record keeping programs
Itis not the City's intent to use the CAD system to replace any of
these systems.
B. Application Details
1. Facility Mapping
The primary application of the CAD system is to draft maps of
City facilities. Secondary applications include construction
details (Standard Plans), special exhibits, location maps and
construction plans: Facility maps will include single maps of
the entire City with relatively little detail and maps of
sections of the City with substantial detail.
It is desired that the system handle all this information in one
"drawing" with multiple ".layers." It is understood that this may
seriously degrade system performance and that sectioning of the
City may be more appropriate. The system must use a common data
base with true ground coordinate capability. The proposal should
discuss this aspect in detail including descriptions of how
sectioned drawings/symbols are created, updated, resealed,
combined, and manipulated by the system.
The following table shows most City features and facilities and
the way it is intended they be plotted:
Entire City Sections
Street - Centerlines Street width dimensions
Rights-of-way Lane line and other striping
Curblines Signs
Names Lot dimensions
Property lines Easements
Utilities - Water, wastewater Addresses
& storm drain mains Utility services
with sizes Valves, manholes, etc.
Misc. facilities - Approximately
30 types such as:
Fire hydrants
Street lights
Traffic signals
Parks
Major buildings
Samples of portions of present maps are included in Appendix.
(B-la,b,& 0.
The City intends to draft this database using information from
record maps, construction plans and special surveys.
2. Construction Details
The City prepares "Standard Plans" for use as refHrence drawings
on construction projects. There are presently 65 of these
drawings. It is intended to draw these with the CAD system and
use them as is or modify them as needed for specific projects. A
sample is included in Appendix B2.
3. Special Exhibits and Location Maps
The City frequently prepares drawings showing proposed work and
its relation to existing facilities. It is intended to extract
the appropriate portion of the database, add the proposed work,
and create a new drawing.
It is estimated there would be 40 such drawings stored at any
given time. See Appendix B3 for an example.
-2-
''"`
4. Construction Plans
The City prepares roughly '60-24" X 36" construction drawings for
civil engineering projects each year. It is intended that the
basic street and utility. information be extracted from the
database and project details be added to create a new
drawing.
Although civil design software and surveying/data collection
hardware is not part of this purchase, the supplier i -s encouraged
to describe other software/hardware packages compatible with the
proposed CAD system.
III SOFTWARE
A. General Requirements
The drafting software shall be fully integrated including drawing
creation, editing, and plotting; and system management'. The software
shall not rely on operator knowledge of the computer's operating
system. However, access to the operating system must be easily
available in the event the City wishes to use the computer for other
programs.
Disc space required for storage of the operating system and CAD
program shall be indicated in the proposal. The supplier shall
estimate the storage requirements of the drawings indicated in
Section II of this RFP.
Systems having optional modules or auxiliary programs shall be
clearly identified as to what is included in the proposal. Options
and interfaces to other programs/languages shall be described.
The proposal shall include discussion (including applicable costs) of
the system's compatibility with other CAD systems and the Initial
Graphics Exchange Specification.
B. Software Features
The complexity of drafting software precludes listing detailed
requirements in this RFP. The proposal shall include sufficient
descriptions of the software capabilities and command structure to
allow the City to evaluate the system. Suppliers are encouraged to
emphasize features applicable to the City's application. It is
suggested that a set of actual user manuals be included in the
proposal. (The City will return any proposal materials requested by
the supplier at the end of the evaluation.)
-3-
C. Software Support
The proposal shall describe software support including the following:
1) Help with software questions and problems
2) Help with software/hardware interface questions and problems
3) User group program
4) Software updates and enhancements
5) Operating system updates and enhancements
IV HARDWARE
A. General Requirements
All system components shall be completely compatible with each other
and the CAD software, and preferably made by, the same well
established manufacturer. All components shall have the following
features:
1) 115 VAC (nominal) line voltage operation
2) Low noise operation
3) Attractive enclosures suitable for open placement, in an
office
4) All hardware shall be movable and fit through 36" X 80" doors
5) Meet all Federal and State regulations regarding interference
and radiation.
The supplier shall refer to the Application information provided in
Section II of this RFP and Appendix C "System Configuration and
Staging" for determining hardware requirements. The proposal shall
include manufacturer's descriptive brochures for all hardware
components.
B. Specific Requirements
1. Computer (CPU)
For the purposes of this RFP the CPU includes the central
processor, power supply, system memory, peripheral controllers,
and buses. The CPU design shall incorporate state-of-the-art
electronics, and modular, plug-in circuit cards. All input and
output shall be properly buffered and interfaced to reduce CPU
performance degradation during data transfer or plotting.
The CPU shall utilize a 16 bit word (minimum) and be suitable for
multi-user, multi -task operation so that each CRT operator can be
viewing different displays or performing different operations
while the CAD system is functioning. A hardware floating point
processor shall be included. The CPU shall be furnished with
sufficient ROM/RAM to quickly and efficiently operate the CAD
.system (See Appendix C).
-4-
2. Data Storage
Data storage shall be provided with a Winchester Disc drive and
magnetic tape. Formatted capacities shall be a minimum of 120 mb
and 60 mb respectively.
Disc controllers shall incorporate an error checking scheme
during read/write operations with suitable correction or warning
routines.
3. Graphics Terminal
All graphics terminals shall be flicker free and provide a sharp
display of characters on a screen measuring 12" (minimum,
diagonal).
The CRT shall be enclosed in a free standing enclosure for
placement on the operator's desk.
The graphics terminal shall include both a separate keyboard with
a numeric key pad and a separate command entry and cursor control
pad compatible with the CAD software.
The following features are desired:
o display 8 colors minimum
o high resolution, minimum 512H X 390V
o external power switch and brightness & contrast controls
o tilt & swivel adjustment
o anti -glare screen
o silent operation -convection cooled preferred
o screen saver feature (shut off display after user selected
inactive period)
o automatic degauss
o 60H refresh rate, non -interlaced
4. Printer
The CAD system shall include a system printer for hard copy
listings of drawings and other system outputs. Graphics printing
(screen dumps of drawings) is not required.
The printer shall have a minimum printing speed of 150 cps and
utilize perforated tractor feed paper 8-1/2" or 15" wide. The
system shall provide output formatting which skips the
perforation.
5. Plotter
The CAD system shall. be furnished with an "E -size" plotter
(nominal 36" width X 48' length sheet size). Plotter performance
specifications shall equal or exceed those of the HP7585B.
The plotter shall include the manufacturer's normal accessories
-5-
plus three
p pen holders and an assortment of roller b< :l or ball
point, fiber tip and technical drafting pens, and paper and
vellum drafting media.
Plotting shall be done in "backgound mode," i.e. data entry and
other mapping work shall be capable of being accomplished while
plotting other drawings.
6. Miscellaneous
The system shall be furnished with all data cables and power
cords necessary to connect and operate the complete system. All
cables shall be shielded. The initial system will be installed
in one location; however the cables shall allow the graphics
terminal to be located at least 10 feet from the CPU and the
plotter 20 feet from the CPU.
All hardware documentation shall be included.
Static and power surge protection as recommended by the hardware
manufacturer shall be included.
Power failure protection is not required, however the proposal
shall discuss data loss and system integrity in the event of a
power failure.
C. Hardware Support
The proposal shall include hardware service support for one year.
The support level shall be on-site, next day service, all parts and
labor included. The support shall be from the hardware
manufacturer. The supplier may provide an option for third party
support. In each case, the location of the support center shall be
indicated. The proposal shall be clear as to the end of
manufacturer's warranty period and the beginning of extended support
service.
V INSTALLATION & TRAINING
A. Installation
The proposal shall include delivery, installation and testing of all
hardware and software. The City can rovide non-technical
assistance, including the use of hand trucks. IThe system is to be
installed on the second floor of City Hall.) No cutting or wiring
through ceiling or walls will be required.
B. Training
The proposal shall include software and hardware training. The
training shall include two phases:
-6-
1) -System overview and capabilities - primarily .for 'the system
manager (an Engineer) who will supervise overall system use and
implementation
2) System operation - primarily for system operators (engineering
technicians) who will actually use the system
On-line training courses and "help" screens shall be described. The
proposal shall indicate the location and duration of all proposed
training. All supplier expenses involved in training shall be
included.
VI PRICE AND PAYMENT
The proposal shall clearly indicate the price of the hardware, software,
support and miscellaneous items requested in this RFP. Training shall be
itemized. The Initial, Year 2, Year 3 and Ultimate prices shall be
indicated separately. All prices shall be current. Year 2 and
subsequent prices will not be considered binding.
All quotations shall be protected from price increase for a minimum of 30
days. Sales tax on applicable items shall be included.
Upon completion of installation and testing of software and hardware, the
City will pay 90% of the purchase price of the items included.
Upon completion of training, the City will pay 100% of the price for
training.
During the 30 days following the completion of installation/testing or
training, whichever is last, the City will use and test the system.
Following satisfactory completion of this test period, final payment will
be made.
Payment for maintenance and support will be in accordance with terms
agreed to between the City and the supplier.
VII PROPOSAL REQUIREMENTS
In addition to the items specifically requested in this RFP, the proposal
shall include the following information:
1) Background description of the software including introduction
date, revision history and company background
2) List of users of the proposed system, preferably public agencies
using the system for purposes similar to Lodi's application
3) A copy of the software license agreement
4) Availability of demonstrations
5) Complete Hardware list for the initial system and the three
additional stages (See Appendix C).
-7-
'
'�
^,
6' � Background description of the hardware - �CPU,
di scterminal ^and plotter) including� introduction date,
production history, company and anticipated support life'
7Delivery time from date of order
8) Cost breakdown and total cost with options and "not -included"
items clearly identified.
9) Name and telephone number of supplier contactperson who can `
answer technical questions about the proposed system, �
IM
A City Map
B -la 8-1/2 X 11 section of 500 scale utility map
b 200 scale base map
C 200 scale utility map
B2 Standard Plan
B3 Typical Exhibit
C System Configuration & Staging
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DATE
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REVISED
CITY OF LO®I
I WAT=SERVICE
PUBLIC WORKS DEPARTMENT
Street surface
36'min.
Locat;: service 12"
south or east of
lot r
12"
Sidewalk
—\ F—
Support box with — t
bricks all around
on Compacted sub
-
grade (900AAC) 6
Plug openings. 3O'min.
I service see noted
/-Trace Mire * 14 so i0 8 Radius per
���\ CO0te TW monuf•
1 \
or MN
W�'s'
r j6� s
ecure trace wire
S45° sound fittings
16"Tin.
L
NOTES
1. Maintain 24' clearance between tap and any coupling, fitting or adjacent
tap. Plastic services shall be looped approxioately 6' vertically or
laterally to provide slack in the line. If the service is installed in the
sue trench as the sanitary service, the water service shall be installed
without splices and the trench section shown app)ies:
2. Backfill shall conform to Std Plan 301.
3. Alternate fittings oust be approved by the Engineer.
MATERIALS
1 Corporation Stop Mueller H-15006, 1'1 Mueller H-15024 */saddle
2 Service Pipe
C.T.S. PE 3408, CL. 160 trace wire
3 Angle Stop
Mueller H-14267, catalog size 5/8' x 3/4' x I'
4 Spacer
Mueller H-10887, catalog size 314', or Sch 80 PVC
(9. 19. 1'straight thread), w/washers
5 Coupling
Mueller H-10891, catalog size 518' r 3/4' x 1' w/
brass bushing or ford SPH -23 (Mo bushing req'd)
6 Custooer Valve
Mueller H-8130 or Stockhao 0-216 angle globe valve
w/handwheel
7 Custooer stub
IPS PVC Sch. 40 per Dnifore Plusbing Code. Extend past
edge of box (Sane size as service pipe)
8 Service Box
Christy 8-16 PID -30 lid or 61D30 (Traffic areas)
9 Saddle
Roaac 101S, Mueller H-134% series (req'd for PVC
pains only)
K. T.T_-
Dr. ped B�
pp.c E� By
/
10 -79
F el. w04S Di'ecto' f2 -1zSEPT.
'h ,e
R.
'heck, ed C.P.484Dote
19
3-86
Center box over valves.
Set box 1/2" to I" above
ex. ground or adjacent
sidewalk.
9"min.
14'mox.r
Moldedlmole 7 t8"min.
res a _—�
adopter Tope en
'-'� ," Mf N
Elbow House service
by others.
plostic service only)
/--4 rebor-36"Ig.
w/32"10 wire ties.
See note 2
W 3"min.
IS"min h- 41SS
TRENCH SECTION
STD
PLAN 403
TURNER
3 ,
0
J
QV
Vf
W
TURNER Q
Ru Na, „J IQ
ROAD
u rRtb
ROAD
T1 f; I -1
SS PROPOSED 'NO PARKIW
PIWO"D 'NO PPRKfNG' �exlsrlNG 'M PARKING'
....•... EwsTlN4 'HO PAPXIK*' Lone
NO '
PARKING
ANY
TIME
R K TURNER ROAD
"Cb' CITY OF L O D I SWR, SAC. SOUTH-LWR.SAr-.NOKTH '
01i 7�8to :CiPUBLIC WORKS DEPARTMENT PROPOSED STRIPING PLAN
APPENDIX C
SYSTEM CONFIGURATION & STAGING
Initial
Computer w/
ROM/RAM
F.P. Processor
I/O Boards
Spare rack space
Enclosure
Hard Disc
Tape Backup
Terminal (1)
Printer
Plotter
Maintenance
Software License
Software Support
Year 2
1 add'l
X
X
X
X provide as recommended/required
- provide in initial system
o not required
Year 3 Ultimate
X
X X
_ o
1 add'l 2 add'l
X X
X X
X X