HomeMy WebLinkAboutAgenda Report - August 13, 2013 B-01 SMAGENDA ITEM T3''
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Authorize City Manager to Sign a Service Purchase Order for Emergency
Inspection, Testing and Repairs for Industrial Substation Transformer Number
Three and Appropriate Funds ($50,000)
MEETING DATE: August 13, 2013
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Authorize the City Manager to sign a Service Purchase Order for
emergency inspection, testing and repairs for Industrial Substation
Transformer Number Three in an amount not to exceed $50,000
and appropriate funds.
BACKGROUND INFORMATION: During routine substation inspections Electric Utility staff noted a
heat alarm for Industrial Substation Transformer Number Three
(T3). According to electric utility industry protocol an oil sample was
taken and sent out for testing. The test report was then sent to an engineering firm for analysis. Their
recommendation was to de -energize T3 in order to prevent further degradation of the transformer and
then to have it inspected and tested by a qualified high voltage contractor.
On August 6, 2013 the load being served by T3 was moved to T1 and then T3 was de -energized. Due to
the lower temperatures at this time there is sufficient capacity on T1 to handle the added load. However,
should temperatures soar T3 would be needed to serve the entire industrial load. Therefore, staff
recommends authorizing the City Manager to sign a Service Purchase Order for emergency inspection,
testing and repairs for T3 in an amount not to exceed $50,000 and appropriate funds.
Four qualified high voltage contractors have been contacted as of the writing of this Council
Communication. One of them is available to begin the work on August 12, 2013. Two are not available,
and one indicated they will respond on August 8, 2013. Staff will engage the lowest cost time and
material rate firm with the soonest availability and begin the work up to the City Manager's signing
authority of $20,000. An updated report will be provided to the Council at the Special Meeting on August
13, 2013.
FISCAL IMPACT: This is time and materials work, therefore the exact fiscal impact cannot be
determined at this time.
FUNDING: Requested Appropriation:
Electric Utility Fund (160652.7331): $50,000
An appropriation adjustment form is attached for le tric tility Operations Fund Number 160.
Aoraniye�r&s,,�ty anagerlizabeth Kirldey
Electric Utility Director
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Bartlam, City Manager