HomeMy WebLinkAboutAgenda Report - August 7, 2013 C-15AGENDA ITEM •'
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Approving Job Description, Salary Range and Reclassification
for the position of Literacy/Volunteer Manager
MEETING DATE: August 7, 2013
SUBMITTED BY: Human Resources Manager
RECOMMENDED ACTION: Adopt resolution approving job description, salary range and
reclassification for the position of Literacy/Volunteer Manager
BACKGROUND INFORMATION: The City continues to update City job descriptions so that they are
reflective of each employee's assigned job duties. In very few
instances, this review has identified employees working above, or
below, their current classification and thus a salary adjustment has been requested. Moreover, if an
employee believes his or her job description is not current or the classification is not accurate, he or she
may request Human Resources conduct a classification audit to update the job description and determine
the proper classification.
This Communication requests Council approve the revised classification and salary range for one Senior
Library Assistant to be reclassified to a Literacy/Volunteer Manager effective July 1, 2013 (there is one
employee affected by this request). This issue was raised because the incumbent Senior Library
Assistant believed she was working beyond her current classification. The incumbent currently serves as
a Senior Library Assistant with principle duties of managing the Library's literacy and volunteer programs;
she assumed these duties following the resignation of the previous Literacy/Volunteer Manager.
Consequently, Human Resources initiated a classification review and determined that she was working
beyond her current classification.
The Literacy/Volunteer Manager job description is similar to the previously titled Literacy Services
Coordinator, and has the exact same salary range. That job description has been updated and retitled,
and will remain part of the Mid -Management Bargaining Unit.
The Library Board has approved a recommendation to Council that this revised classification be
approved.
The Literacy/Volunteer Manager salary range is $3,624.41 - $4,405.49 (the same salary as the previously
utilized Literacy Services Coordinator). This range is 22 percent above the current range for the Senior
Library Assistant. Both the Mid -Management and General Services units have approved the request to
reclass one Senior Library Assistant to Literacy/Volunteer Manager.
The approximate increase for the 2013-14 year is $2,600.
APPROVED:
t.Bartlam, City Manager
FISCAL IMPACT: In the current fiscal year, the fiscal impact would be approximately $2,600 (which
includes additional expenses related to retirement costs, payroll taxes, etc).
FUNDING AVAILABLE: Funding available from the departments operating budget.
Dean Gualco, Human Resources Manager
Jorda Ayers, Deputy City anager/Internal Services Director
CITY OF LODI July 2005
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Revised C^i ebmary-Jul 2013 '
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LITERACY/VOLUNTEER MANAGER
Job descriptions are intended to present a broad and general range of duties which
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includes, purpose, responsibilities, and scope of work. Job descriptions are not intended
to reflect all duties performed within the job.
DEFINITION
Under direction of the Library yes Director, to plan, eeordinate, supervise ze
and directs the Adult Literacy/ -Volunteer Services of the l edi o„hl;^ l ihr^r„. This
position w ^rI(s ^lesely with libFaF , m ^ eRt pe el to administers and raises
funds for aR the a lifeFasylibrary literacy/volunteer programs On the Gity of I edi. It
requires strong interpersonal and administrative skills combined with iRteFpeFser}a4
seRsitivity and tact, and the ability to speak in public. Performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
This position rReceives general supew+sieFrdirection from the Nary DiFe�higher
level personnel. ^^d^r^• 1&sMpy provide supervision to sleFisal lower level staff,
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Under direction of the Library SepoieeTDirector, directs the Ad4lt-Literacy/Volunteer
Services of the Lodi o„hli^ l i afy This position weFks4e-administers and raises funds
for aRthe a4gA4+t@fM library literacy/volunteer programs. it Feg oFes stFe
_
administFatove skills GOmbuned with the ability to speak !R pub"G. it FequwFes stre
0Rtemer .end- addmWstratoye skills ^ Fnb!Re J with the ability to s ak i^ o b"G
ReFforms ether -d "
Assess the literacy needs of the community: develop and implement programs that
meet these needs; solicit volunteers to provide services that meet the needs of the
programs; assess the success of these programs; assess the success of these
programs and make needed imporvements in efficiency and effectiveness;
—Developsipg and implements+Rg goals, programs, procedures and work standards for t
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library 10teraG 9 volunteer based services; preparsipg. periodic reports required under
grant agreements and related reports as needed including preparation and review of
correspondences.. prepares and monitors an annual budget for the literacy services
program and prepares financial reports as needed;
_
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-PIanRiRgPlans, diFestiRgdirects, and r upeMsiF aogrvises the work of
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literaeyvolunteer support staff and; volunteers, and tue,s; P-planniRgs and
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implementatslon of recruitment activities for tutGrsvolunteers and students, including
outreach through community organizations;, letter" ^^+iGes and .,e..,s1e aKanging
arranges and GGGFdiRatiRgcoordinates the training of tuteFs-volunteers and students
CLASS SPECIFICATION CITY OF LODI
I iteraGy SeN*GP-� r,,,,r,+;,,,+„r Page 2 of 3
including the screening, assessment and assignment of students with trained
tutGr&volunteers
s1&
—Developes+ a+4d-continuing aR ergeiegpublic awareness campaign for the program
through public speaking, nre66 releases and- ether mediaand community outreach
,serving as literacy advocate in the community to promote and expand literacy services_
and programs: providing occasional service to patrons at public service desks;
pFepaFin.. Finonoiol r eFts o ceded
SeFyinn as lite Fa Gy ndVOGate on the n noty +o n me+e and expand lo+e FaG
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—Performs other duties related to the operation of the department and the City including~ Formatted: Body Text
additional duties that enable the department and City to meet the diverse needs of its
community.
MINIMUM QUALIFICATIONS
Knowledge of:
Current practices of adultliteracy—literacy principles, organization, objectives, trends,-
materials
rends,materials and services: principles and practices of program planning activities.
Instructional methods for teaching literacy skills using traditional and computerized
technology: techniques used in developing and conducting training programs.
Principles, practices and method usedin grants development and administration.
—Current trends and techniques for volunteer recruitment, training and facilitation:
vvolunteer programs and coordinating volunteers: experience working with community
groups: public relations practices andinformation dissemination.
teGhRG'Ggy
Volunteer programs and Goordinating volunteers
Experience W GFkiRg with r. nity n
Ability to:. Formatted: Font: (Default) Arial, No underline
I Inner dwFeo+inn of the I !bran. Acre!+or rloreo+S the I o+e FaGyA/eI un+eer SeFVOGeS. This
pGs*�Aadministers anQ,abses funds fn -.r 10 1Ete ^�./VGIunteeF wewa„ -rs. R
reoauOrres str + cel and administrative kills honer! '+h the ability to 4
�Reraer�-ana--aan,,,,.�,��s,�,nTc�,,,�,n��+m�-a�-«�e-an
ilh'o Performs other duties GTas;;enea
.
Administers and raises funds for the library literacy/volunteer programs: plan and
coordinate an effective literacy and library volunteer program: evaluate literacy program
CLASS SPECIFICATION
CITY OF LODI
Page 3 of 3
and volunteer procedures and recommend improvements; assess reading levels of
students; effectively match volunteer tutors and students.
Assess the literacy needs of the community: develop and implement programs that
meet these needs; solicit volunteers to provide services that meet the needs of the
programs; assess the success of these programs; assess the success of these
programs and make needed imporvements in efficiency and effectiveness;
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-Communicate clearly both orally and in writing; maintain effective relationships with~ Formatted: Bullets and Numbering
community, business and special interest groups; develop, maintain and manage a
volunteer program; interact and communicate successfully with people of diverse
backgrounds; accommodate a flexible schedule including evenings and weekends.
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EDUCATION AND EXPERIENCE
Any combination equivalent to education and experience that would likely provide the
required knowledge and abilities would be qualifying. A typical combination is:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major
coursework in education, library science or a closely related field.
Experience:
Two years of professional experience working in the adult education field, preferably
with experience in a literacy program. One year of experience working with community
groups/organizations and/or managing programs.
LICENSES AND CERTIFICATES
Possession of the appropriate valid Driver's License from the California Department of
Motor Vehicles.
FLSA Status: Exempt
RESOLUTION NO. 2013-147
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE JOB DESCRIPTION AND SALARY RANGE FOR THE
POSITION OF LITERACY/VOLUNTEER MANAGER
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the job specification for the position of Literacy/Volunteer Manager as attached;
and
BE IT FURTHER RESOLVED that the salary range for Literacy/Volunteer
Manager is hereby approved and shall be as follows:
LITERACY/VOLUNTEER MANAGER
Step A
Step B
Step C
Step D
Step E
$3,805.63
$3,995.92
$4,1.94.49
$4,405.49
Dated: August 7, 2013
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I hereby certify that Resolution No. 2013-147 was passed and adopted by the
Lodi City Council in a regular meeting held August 7, 2013 by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RAND HL-OLSON
City Clerk
2013-147
CITY OF LODI
LITERACYIVOLUNTEER MANAGER
July 2005
Revised July 2013
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not
intended to reflect all duties performed within the job.
DEFINITION
Under direction of the Library Director, directs the Literacy/Volunteer Services. This
position administers and raises funds for the library literacy/volunteer programs. It
requires strong interpersonal and administrative skills combined with the ability to speak
in public. Performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from higher level personnel. May provide supervision to
lower level staff.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Under direction of the Library Director, directs the Literacy/Volunteer Services. This
position administers and raises funds for the library literacy/volunteer programs.
Assess the literacy needs of the community: develop and implement programs that
meet these needs; solicit volunteers to provide services that meet the needs of the
programs; assess the success of these programs; assess the success of these
programs and make needed imporvements in efficiency and effectiveness;
Develops and implements goals, programs, procedures and work standards for library
volunteer based services; prepars periodic reports required under grant agreements
and related reports as needed including preparation and review of correspondence;
prepares and monitors an annual budget for the literacy services program and prepares
financial reports as needed;
Plans, directs, and supervises the work of volunteer support staff and volunteers;
planns and implementats recruitment activities for volunteers and students, including
outreach through community organizations;. arranges and coordinates the training of
volunteers and students including the screening, assessment and assignment of
students with trained volunteers
Developes continuing public awareness campaign for the program through public
speakingand community outreach; serving as literacy advocate in the community to
promote and expand literacy services and programs; providing occasional service to
patrons at public service desks;
Performs other duties related to the operation of the department and the City including
additional duties that enable the department and City to meet the diverse needs of its
community.
CLASS SPECIFICATION
MINIMUM QUALIFICATIONS
CITY OF LODI
Page 2 of 3
Knowledge of:
Current practices of literacy-- literacy principles, organization, objectives, trends,
materials and services; principles and practices of program planning activities.
Instructional methods for teaching literacy skills using traditional and computerized
technology; techniques used in developing and conducting training programs.
Principles, practices and method usedin grants development and administration.
Current trends and techniques for volunteer recruitment, training and facilitation;
volunteer programs and coordinating volunteers; experience working with community
groups; public relations practices andinformation dissemination.
Ability to:
Administers
Administers and raises funds for the library literacy/volunteer programs; plan and
coordinate an effective literacy and library volunteer program; evaluate literacy program
and volunteer procedures and recommend improvements; assess reading levels of
students; effectively match volunteer tutors and students.
Assess the literacy needs of the community: develop and implement programs that
meet these needs; solicit volunteers to provide services that meet the needs of the
programs; assess the success of these programs; assess the success of these
programs and make needed imporvements in efficiency and effectiveness;
Communicate clearly both orally and in writing; maintain effective relationships with
community, business and special interest groups; develop, maintain and manage a
volunteer program; interact and communicate successfully with people of diverse
backgrounds; accommodate a flexible schedule including evenings and weekends.
EDUCATION AND EXPERIENCE
Any combination equivalent to education and experience that would likely provide the
required knowledge and abilities would be qualifying. A typical combination is:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major
coursework in education, library science or a closely related field.
CLASS SPECIFICATION
CITY OF LODI
Page 3 of 3
Experience:
Two years of professional experience working in the adult education field, preferably
with experience in a literacy program. One year of experience working with community
groups/organizations and/or managing programs.
LICENSES AND CERTIFICATES
Possession of the appropriate valid Driver's License from the California Department of
Motor Vehicles.
FLSA Status: Exempt