HomeMy WebLinkAboutAgenda Report - August 7, 2013 C-06AGENDA ITEM C'*(O
CITY
OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for White Slough Water Pollution Control
Facility Digester Painting Project to Euro Style Management, of North Highlands
($73,000) and Appropriating Funds ($90,000)
MEETING DATE: August 7, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for White Slough Water Pollution
Control Facility Digester Painting Project to Euro Style Management, of
North Highlands, in the amount of $73,000, and appropriating funds in
the amount of $90,000.
BACKGROUND INFORMATION: The White Slough Water Pollution Control Facility (WSWPCF) has
four anaerobic digesters. Digester No. 4 was installed in 2007 and
the current paint coverage is adequate. Digester No. 3 was last
painted during its installation in 1991. Digesters Nos. 1 and 2 were installed in 1967 and believed to
have been painted in 1991 when No. 3 digester was painted.
The inherent corrosive atmosphere at WSWPCF intensifies the paint oxidization (rusting) at the
digesters. The digester pipes, pipe connections and roof tops are severely corroded and will continue to
corrode without the proper paint protection. Eventually, the corrosion will create holes, and voids in the
piping. The holes in the piping will render the piping useless and allow methane to escape into the
atmosphere, increasing the corrosive damage. Associated digester equipment, such as pumps and
compressors, are not included in this project.
Plans and specifications for this project were approved on June 19, 2013. The City received the
following seven bids for this project on July 17, 2013.
Bidder
Location
Bid
Engineer's Estimate
$
90,000.00
Euro Style Management
North Highlands
$
73,000.00
T & M Painting and Construction
Anaheim
$
80,000.00
National Coating & Lining Company
Lake Elsinore
$
80,740.00
Certified Coatings Company
Fairfield
$
82,429.00
F.D. Thomas, Inc.
Central Point, OR
$
87,400.00
Redwood Painting Company
Pittsburg
$
87,670.00
Pacific Contractors Group, Inc.
Northridge
$
111,111.11
Staff recommends appropriating $90,000 to cover the contract, engineering, inspection and project
contingencies.
APPROVED:
radt Bartlam, City Manager
K:\WP\PROJECTS\SEWER\WSWPCF\DigesterPaintingProject\CAward.doc 7/18/2013
Adopt Resolution Awarding Contract for White Slough Water Pollution Control Facility Digester Painting
Project to Euro Style Management, of North Highlands ($73,000) and Appropriating Funds ($90,000)
August 7, 2013
Page 2
FISCAL IMPACT: If the digesters are not painted; the oxidation or rust will continue until it eats
into the piping, resulting in a digester failure and emergency painting.
FUNDING AVAILABLE: Request Appropriation:
Wastewater Capital (171493): $90,000
n . -�,
Jordan yers
Deputy City Manager/Internal Services Director
'J41,2 -f,6, 11 �' A
F. Wally Vndelin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/pmf
cc: Associate Civil Engineer Nathan
Deputy Public Works Director — Utilities
City Engineer/Deputy Public Works Director
Wastewater Plant Superintendent
K:\WP\PROJECTS\SEWER\WSWPCF\DigesterPaintingProject\CAward.doc 7/18/2013
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
DIGESTER PAINTING PROJECT
12751 North Thornton Road CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and EURO STYLE MANAGEMENT, herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 07/17/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to prepare and coat the exterior roofing and piping components
associated with Anaerobic Digesters No. 1, 2 and 3 at the White Slough Water Pollution Control
Facility and other incidental and related work, all as described in the specifications for the
above project.
ITEM
NO. DESCRIPTION
CONTRACT ITEMS
UNIT
Prepare and Coat the Exterior
Roofing and Piping Components
of Digesters No. 1, 2 and 3 LS
QTY UNIT PRICE TOTAL PRICE
$ 73,000.00 $73,000.00
TOTAL $ 73,000.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that. code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 21 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
Contract.doc 2 07/17/13
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Schwabauer
City Attorney M
Contrad.doc 3 07/17/13
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SOURCE OF
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TO: Internal Services Dept. - Bud et Division
TO:
B.
USE OF
FINANCING
171 171493 1825.2250 Plant Maintenance Improvements $ 90 000.00
3. FROM: I Rebecca Areida-Yadav 15. DATE:
7/18/2013
4. DEPARTMENT/DIVISION: Public Works
0-. RE4UESTAD'J_US-TME00F
APPROP121AT)ON'AS,LISTEDAELOW,'Z.: rr'`• :'
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
171 3205 Fund Balance $ 90,000.00
B.
USE OF
FINANCING
171 171493 1825.2250 Plant Maintenance Improvements $ 90 000.00
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
with Euro Style Management for the White Slough Water Pollution Control Facility digester painting project.
IIf Council has authorized the appropriation adjustment, complete the following:
Meeting Date: , Res No: h Attach copy of resolution to this form.
Department Head Signature:
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-141
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE CONTRACT FOR WHITE SLOUGH WATER
POLLUTION CONTROL FACILITY DIGESTER PAINTING
PROJECT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 17, 2013, at
11:00 a.m., for the White Slough Water Pollution Control Facility Digester Painting Project,
described in the plans and specifications therefore approved by the City Council on June 19,
2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
Euro Style Management
$
73,000.00
T & M Painting and Construction
$
80,000.00
National Coating & Lining Company
$
80,740.00
Certified Coatings Company
$
82,429.00
F.D. Thomas, Inc.
$
87,400.00
Redwood Painting Company
$
87,670.00
Pacific Contractors Group, Inc.
$
111,111.11
WHEREAS, staff recommends awarding the contract for the White Slough Water
Pollution Control Facility Digester Painting Project to the low bidder, Euro Style Management, of
North Highlands, California, in the amount of $73,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the White Slough Water Pollution Control Facility Digester Painting Project to
the low bidder, Euro Style Management, of North Highlands, California, in the amount of
$73,000; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $90,000 be appropriated for
this project from the Wastewater Capital account.
Dated: August 7, 2013
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2013-141 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 7, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
2HL-OLSON
City Clerk
2013-141