HomeMy WebLinkAboutAgenda Report - August 7, 2013 C-04AGENDA ITEM V
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000
MEETING DATE:
PREPARED BY:
August 7, 2013
Deputy City Manager
RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000.
BACKGROUND INFORMATION: During the 2nd calendar quarter of 2013, the following purchases were
awarded. Background information for each purchase is attached as
Exhibits A through F.
Exh.
Date
Contractor Project
Award Amt.
A
4/15/13
Stephens, McCarthy & Lancaster 24 Fiber Cable
$13,827.24
B
4/15/13
AMS.Net Inc. Firewall Replacement
$13,430.65
C
5/16/13
Sunridge Electric Construction Retrofit of HSS Light Fixtures
$12,200.36
D
5/31/13
Lehr Auto Electric Inc. Battalion Chief Command Suburban
$10,447.73
E
6/19/13
Best Buy for Business Televisions for Facility Classrooms
$13,920.36
F
6/27/13
Rockwell Engineering and Equip #2 Digester Mixing Pump
$10,670.40
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2012-2013 Financial Plan.
FUNDING AVAILABLE: Funding as indicated on Exhibits.
Attachments
Jordan Ayers, Deputy City Mana r
.onradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
24 Fiber Cable
Electric Utility
CONTRACTOR Stephens, McCarthy, Lancaster
AWARD AMOUNT: $13,827.24
DATE OF RECOMMENDATION: 04/15/13
BIDS OR PROPOSALS RECEIVED:
Stephens, McCarthy, Lancaster
All -Phase
"NO BID" or NO RESPONSE RECEIVED:
General Pacific
BACKGROUND INFORMATION & BASIS FOR AWARD:
This cable is needed for redundant feed project.
FUNDING:
Purchase Order No. 21729
160.1496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
$13,827.24
$17,800.00
EXHIBIT R
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Firewall Replacement
ISD
AMS.NET
$13,430.65
4/15/13
BIDS OR PROPOSALS RECEIVED:
AMS.NET $13,430.65
CDWG $13,476.46
DEVELOPMENT GROUP $15,529.47
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City's firewall that protects the internal network from the Internet failed and had to be
replaced.
FUNDING:
Purchase Order No. 21736
100411.7715
Prepared by: Steve Mann
Title: IS Manaaer
Reviewed by:
EXH11811, C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME. Retrofit of Hutchins Street Square Light Fixtures
DEPARTMENT-. Parks, Recreation and Cultural Services
CONTRACTOR Sunridge Electric Construction Inc.
AWARD AMOUNT- $12,200.36
DATE OF RECOMMENDATION- 5/16/13
Sunridge Electric Construction Inc.
A.S.A.P. Electric, Inc.
Bransom Tech Services
BACKGROUND INFORMATION & BASIS FOR AWARD.
Lowest Bid
11,41"MI
Prepared by: Mandi Dumlao
Title: Senior Administrative Clerk
Reviewed by:
Purchase Order No. 35
$12,200.36
$15,275.00
$34,29&00
NTH,�
PROJECT NAME:
2013 Battalion Chiof Command Suburban
DEPARTMENT:
Fire
CONTRACTOR
Lahr Auto
AWARD AMOUNT.
$10,447.73
DATE OF RECOMMENDATION:
May 31, 2013
Emergency Vehicle Outfitters - EVO $9,149.38
Lehr Auto $10,44733
Burton's Fire Inc. $13,652.00
Hi -Tech - EVS $21,381.84
87
flffiRfMAR
BACKGROUND INFORMATION & BASIS FOR AWARD.'
Requesting that Lehr Auto be awarded the contract. This request is based on a history of bad
workmanship and overcharges with EVO. Fleet Services Supervisor Randy Laney, and Lodi
Police have stated they will no longer contract with EVO for police vehicles due to
dissatisfaction.
Lehr Auto is second low bid and has performed work for the Fire department in the past with
high quality work with no negative results.
FUNDING: 1202011.7851 640/E
Prepared by: —George W. Juelch
Title: Battalion Chief
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Televisions for Facility Classrooms and Offices
DEPARTMENT: Police
CONTRACTOR Best Buy for Business
AWARD AMOUNT: $13,920.36
DATE OF RECOMMENDATION: June 19, 2013
BIDS OR PROPOSALS RECEIVED:
Best Buy for Business
$13,920.36
Phillips
$17,100.00
Target
$12,379.00
Walmart
$14,560.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Best Buy for Business was the only supplier that could offer installation in their total price. All
other competitors were going to have to subcontract out the installation work for additional fees.
FUNDING
Purchase Order No. R1706
2341205.7718
Prepared by. Patsy Tucker
Title: Sr, Polic,. AqQ istrative Clerk
Reviewed by:
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: #2 Digester Mixing Pump
DEPARTMENT: Public Works
CONTRACTOR Rockwell Engineering and Equipment
AWARD AMOUNT: $10,670.40
DATE OF RECOMMENDATION: 6/27/13
BIDS OR PROPOSALS RECEIVED:
Rockwell Engineering and Equipment
SPI Surface Pumps, Inc.
Vaughan Company, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$10,670.40
$11,503.08
$13,316.40
BACKGROUND INFORMATION & BASIS FOR AWARD:
Existing mixing systems in digester #2 is inefficient and reached its' useful life. Replacement
with a Vaughan chopper pump is recommended as it is like equipment that is installed in
newest digester.
FUNDING:
Purchase Order No.
170403.7331
Prepared by: Kelly Powers
Title: Water/Wastewater Supervisor
Reviewed by: A, 0�).. Z�/