HomeMy WebLinkAboutAgenda Report - August 6, 1986 (104)CITY CmICIL Mwm
AIJGM 6, 1986
APPHDVAL OF (SASS
SPDCIFICATIONS AMID
SALARY RANGE FOR
PURCHASING OFFICER
RES. NO. 86-116 Pursuant to Council's earlier approval of the centralized
purchasing and werdiouse concept and. the subsequent funding
CC -34 in the 1986-87 adopted budget, Council adopted Resolution
No. 86-116 establishing the position of Purchasing Officer,
designating the Purchasing Officer position as a
mid -management position, approved the class specifications
for the position, and approved the following salary steps:
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CO'"'TCIL COMMUNICATION(^%
TO: THE CITY COUNCIL DATE
FROM. THE CITY MANAGER'S OFFICE July 29, 1986
SUBJECT:w Approval of the Class Specifications and Salary Ranges for Purchasing Officer
With the City Council approv.l of the centralized purchasing and warehouse
concept and the subsequent funding in the 1986-87 adopted budget, we have
prepared for Council approval the class specification for the above subject
position. The recommended salary steps, indicated below, are within the
guidelines established when the centralized purchasing concept was first
presented to Council at the May 13, shirtsleeve session.
Council approval is hereby requested for the following:
1. Establish the.position of Purchasing Officet, occupation code #323,
in the General Services group of employees.
2. Designate the Purchasing Officer position as a mid -management
position.
3. Approve the class specification attached hereto as Exhibit A.
4. Approve the salary steps as:
A - $2,390.77, B - $2,510.31, C - $?{ 35.83, D - $2;767.62,
E - $2,906.00.
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RFSOI: MCN M. 86-116
PMOLUrICN APPROVIMG CLASS SPBCIFICATIONS
AND SErIUNG SALARY RANGE FOR PURCHASING OFFICER
RESOLVED that the City Council of the City of Lodi sloes hereby
approve class specifications for Purchasing Officer as shorn on
Exhibit A attached hereto and thereby made a part hereof.
BE IT FURMM RESOLVED that the City Council of the City of Lodi
does hereby designate the position of Purchasing Officer as a
mid -management position and hereby establishes the salary ranee as
follows:
A - $2,390.77 B - $2,510.31 C - $2,635.83
D - $2,767.62 E - $2,906.00
Dated: August 6, 1986
I hereby certify that Resolution No. 86-116 was
passed and adopted by the City Qmncil of the City
of Lodi in a regular meeting held August 6, 1986 by
the following vote:
Ayes: Council Members - Olson, Hinchman, Pinkerton,
Snider and Reid WAyor)
Noes: Council Members - None
Absent: Council Members - Nonce
ALICE M. REIM=
City Clerk
86-116 8
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EXHIBIT A
CITY OF LODI
PURCHASING OFFICER
DEFINITION
Plans, organizes, directs and participates in a centralized purchasing
system. Responsible for Procurement of materials and supplies of
inventory items for the electric, water and sewer utility enterprise
funds. Organizes and directs the City's centralized warehouse
operation. Purchases materials, supplies and equipment for all other
City departments.
DISTINGUISHING CHARACTERISTICS
This is a high level management position class in the Finance
Department. The position is responsible for the performance of
procurement and warehousing duties affecting all departments. These
duties require extensive external contacts and working relationships.
The Purchasing Officer is expected to possess extensive technical
knowledge of purchasing methods and techniques and perform difficult
managerial and administrative functions.
SUPERVISION RECEIVED AND EXERCISED
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Receives general direction from the Finance Director. Exercises
direction over several positions in the Purchasing Division including
the central warehouse operation.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
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Confers with department heads and city staff regarding purchasing needs.
Assists departments in the writing of specifications for bids. Attends
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bid openings. Evaluates or assists in evaluation of bids received and
makes recommendations on major purchases.
Maintains contacts with vendors and sales representatives and
negotiates with suppliers to obtain best price and terms for City
purchases.
Reviews purchase order prices and extensions...
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Provides information on the City's purchasing system and central
warehouse operation.
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CITY OF LODI
Purchasing Officer (Continued)
EXAMPLES OF DUTIES
Directs inventory control system.
Trains and evaluates staff.
Arranges for sale of scrap or surplus City property.
Prepares, justifies and administers divisional budget.
Responsible for carrying out a safety program..
Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of purchasing.
Market conditions and current prices.
Methods to obtain competitive bidding.
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.Federal, State and Municipal laws governing City purchases.
Inventory control procedures.
Applicable accounting procedures for purchasing.
Ability to:
Plan, organize and supervise the work of others.
Plan, organize and develop procurement and purchasing
procedures.
Interpret and explain the City's purchasing system and
centralized warehouse operation. €
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Maintain records, prepare statistical reports and budgets.
Establish and maintain effective working relationships with =
department officials, vendors and subordinates.
Perform managerial and administrative functions. f
Communicate clearly, orally, and in writing. x
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Purchasing Officer (Continued)
Experience and Education
Any combination of experience and education that would
likely produce the qualifying knowledge and ability. A
typical combination is:
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Experience•
Four years experience in a governmental or commercial
purchasing operation including increasingly responsible {
work in the areas of purchasing, preparing
specifications, inventory control procedures and
warehousing.
Education•
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Completion of two years of college including courses
in purchasing, marketing or business administration.
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