HomeMy WebLinkAboutAgenda Report - August 5, 1987 (87)CITY COUNCIL MEETING
AUGUST 5, 1987
RES. N0. 87-94 City Council adopted Resolution No. 87-94 awarding the bid
for mobile and portable trunked radios with a conventional
CC -12(d) low-level backup repeater and related equipment to the F
CC -20 sole bidder, Motorola Communications and Electronics, in j
the amount of $185,302.18. This figure includes equipment,
sales tax, freight, and installation. Air time costs would
be ffxcd for three years at the rate of $10.00 per radio
per month. Further, Council appropriated $15,500 from the
equipment fund to cover the amount for the equipment which
exceeds what was approved in the 1987-88 budget.
The radio equipment and service will be used by the Public
Works, Community Development, and Electric Utility
departments in conjunction with an existing 800 MHZ trunked
radio communication system. Arrangements would also be
made to maintain the equipment, coordinate air time access,
and facilitate FCC license requirements.
One hundred thirty thousand dollars was budgeted in
previous years' budgets and forty thousand dollars was
included in the 1987-88 adopted budget. It is recommended
that the Council appropriate $15,500 from the equipment
fund to cover the over -run in price. This difference
represents price increases which have occurred since the
original estimates and the cost of the backup repeater
which has been included at the recommendation of Dr. Henry
Richter, City telecommunications consultant, in order to
maintain the system in the event of failure at the site
controller.
TO: THE CITY COUNCIL
FROh1: THE CIIY MANAGER'S OFFICE
SUBJECT:
CuUT CIL COMMUtiICATIO.•
PURCHASE OF 800 MHZ RADIO EQUIPMENT ANG SERVICE
PREPARED BY: Assistant City Manager
-a:,
Au4ust 5, 1987
No.
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid
for mobile and portable trunked radios with a
conventional low-level backup repeater and related
equipment to the sole bidder, Motorola Communications and
Electronics, in the amount of $185,302.18 This figure includes equipment, sales
tax, freight, and installation. Air time costs would be fixed for three years at
the rate of $10.00 per radio per month.
BACKGROUND INFORMATION: The radio equipment and service will be used by the
Public Works, Community Development, and Electric Utility
departments in conjunction with an existing 800 MHZ
trunked radio communication system. Arrangements would also be made to maintain
the equipment, coordinate air time access, and facilitate FCC license requirements.
One hundred thirty thousand dollars were budgeted in previous years' budgets and
forty thousand dollars were included in the 1987-88 adopted budget.. It is
recommended that the "Council appropriate $15,500 for the equipment funds to cover
the over -run in price. This difference represents price increases which have
occurred since the original estimates and the cost of the backup repeater which has
been included at the recommendation of Dr. Henry Richter, City telecommunications
consultant, in order to maintain the system in the event of failure at the site
controller.
Respectfully submitted,
L Jerry L. Glenn
Assistant City Manager
JLG/EW:br
Attachment
TXTA.07A COUNC229
0
REQUEST FOR PROPOSAL
July 13; 1987
CITY OF LODI
DEPARTMENT OF PUBLIC WORKS
Item
Qty
Description
Unit Price
Total Price
1
37
D45KKA5C26B Mostar
$1,912.50
$70,762.50
la
37
B953 Rec Audio Speaker/
Ext. Alarm
127.50
4,717.50
lb
37
B699 Call Alert
85.00
3,145.00
is
37
B346 Subfleet
85.00
3,145.00
z
Id
5
B829 Multi System Selector
127.50
637.50
r
$2,337.50
$82,407.50
Install (includes one external Mi.c)
4,925.00
2
6
T45KEJ5G26K Syntor X 9000
2,284.60
13,707.60
2a
6
W116 External Alarm
124.62
747.72
2b
6
W306 Subfleet
166.16
996.98
2c
6
W820 Call Alert
124.62
747.72
2,700.00
16,200.00
Install
$1,200.00
3
13
H35STC517ON STX
2,232.50
29,022.50
3a
13
B313 Swivel Case
N/C
NIC
3b
13
H239 Omit Emergency
NIC
NIC
3c
13
B292 Call alert
95.00
1,235.00
='
3d
12
U283 Subfleet 8
95.00
1,1,40.00
3e
1
H288 Subfleet 15
190.00
190.00
y
3f
3
H310 Multi Syetem Selector
142.50
427.50
[ �,
3g
12
NTN1011 Desk Charger
162.45
1,949.40:
;
3h
1
N1352 Converta Com
505.40
505:40
t
3i
1
H117 Mobile antenna
21.14
21.14
$34,490.94
Install:
Portable
195.00
Converta Com
100.00
4 2 L35VLB5174AMSP06 Syntor X 53,130.00 $6,260.00
4a 2 L185ACSP Omit Emergency -25.00 -50.00
4b 2 L446ABSP 16 Subfleet 180.00 360.00
$3,285.00 $6,570.00
Install 600.00
5
8
L1236 Desk set
5a
8
5361 Internal Mic
5b
8
5309 Clock
5c
2
TDN7240-1200 Cable
5d
2
TDN7237 Junction Box
5e
4
TDN6596-50 Line kit
5f
4
TDF6312 Antenna
Install
480.00 3,840.00
50.00
400.00
Install
6
2
D35KRA5G26K Mostar
6a
2
B665 Control Station
6b
2
B699 Call Alert
6c
2
B346 Subfleet
6d
1
TLN1127 DC Remote Adapter
Install
7
1
C55RCB6105T Rept.
7a
1
C308 Cabinet.
7b
1
C86 Omit wire line
7c
1
TDF6110 Duplexer
7,1
1
TDN6600-200 Line Bit
1
TDF6322 Antenna
Install
480.00 3,840.00
50.00
400.00
50.00
400.00
1,366.00
2,732.00
220.00
440.00
200.00
800.00
162.00
648.00
$9,260.00 $9,260.00
1,100.00
1,742.50 3,485.00
267.75 535.50
85.00 170.00
85.00 170.00
224.00 224.00
$4,584.50
510.00
8,935.00 8,935.00
336.00 336.00
-187.00 -187.00
439.00 439.00
1,240.00 1,240.00
278.00 278.00 -.
$11,041.00
600.00
F
{
Total Equipment $164,553.94
Sales Tax 9,873.24
Freight 725.00
Install *10,150.00
Total Cost $185,302.18
*Installation cost includes charges for removal of existing
mobile radios.
*Installation cost includes outside power voice speaker with
switch for Item *3h "Converta Com".
Prices are valid for 20 days.
Delivery will be 90 days ARO
Terms are net 30 days due upon shipment: Motorola will provide
"Performance Bond" upon request.
RESOLUTION NO. 87-94
RESOLUTION AWARDING THE BID FOR MOBILE AND PORTABLE TRUNKED RADIOS
WITH A CONVENTIONAL LOW-LEVEL BACKUP REPEATER AND RELATED EQUIPMENT
TO THE SCLE BIDDER, MOTOROLA COMMUNICATIONS AND ELECTRONICS
RESOLVED, that the City Council of the City of Lodi does hereby award
the bid for mobile and portable trunked radios with a conventional
low-level backup repeater and related equipment to the sole bidder,
Motorola Communications and Electronics, in the amount of $185,302.18.
This figure includes equipment, sales tax, freight, and installation.
Dated: August 5, 1987
I hereby certify that Resolution No. 87-94 was passed and
adopted by the City Council of the City of Lodi in a regular
meeting held August 5, 1987 by the following vote:
Ayes: Council Members - Olson, Snider and Reid
Noes: Council Members - None
Absent: Council Members - Hinchman°and Pinkerton
Alice M. Reimche
City Clerk
87-94
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO: FINANCE DIRECTOR
CITY MANAGER DATE: August 5, 1987
FROM: ASSISTANT CITY MANAGER PROJECT NUMBER Ot2.o-35o.b-1-E3op
JERRY L. GLENN
Description of Project Estimated Cost
Purchase of 800 MHZ Radio Equipment and Service
(Budget overrun in cost of equipment) $15,500
If you need more spaca, use additiona sheet ar.,i attach to this form�—
Date of Approval August 5, 1987 _ Amount Approved $15,500
Council XXXX City Manager
Current Budget $
Contingent Fund $
Capital Outlay Reserve $
Utility Outlay Reserve $
FUND OR ACCOUNT TO BE CHARGED
Prior Year Reserve $
General Fund Surplus $
Reimbursable Account $
Other: (Specify)
Operating Reserve:
$---------------- -__
- General
- $ -8, 889- <34S4o�
Electric.
- -5,-500 o
k_
. water
r
- -3 @e- 24S2S
}
p
. Sewer
- 4,r � 24S2.S
E
4
Robert H. Holm, Finance Director
Erry L. Glenn, Assistant City Manager
-
_ _
Submit this form in triplicated
to the Finance Director. Distribution
after.
approval will be as follows: 1)
City Manger 2) Originating
Department 3) Finance
Department
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