HomeMy WebLinkAboutAgenda Report - July 17, 2013 C-03AGENDA ITEM &10
t1j% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Rejecting All Bids and Authorizing Re -advertisement for Bids for
the Purchase of Underground Cable
MEETING DATE: July 17, 2013
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution rejecting all bids and authorizing re -
advertisement for bids for the purchase of underground cable
BACKGROUND INFORMATION: The 1100kCMIL 15kV and 750kCMIL 15kV underground cables are
a standard component of the City of Lodi Electric Utility inventory for
trunk feeder and substation getaway portions of the underground
distribution system. The current inventory level is under the minimum level. The last procurement for this
cable was made on November 2011. In order to fill the minimum stock level, staff recommends
purchasing the 7,500 feet of 1100kCMIL, AWG 15kV underground cable and 12,000 feet of 750kCMIL,
AWG 15kV underground cable.
On July 3, 2013, the following bids were publicly opened:
Vendor
Cable Type
Cable Length
Bid
Total Cost
General Cable Inc.
1100 kCMIL
10,000 feet
$81,504.00
$175,284.00
750 kCMIL 12,500 feet $93,780.00
The Okonite
Company
1100 kCMIL
7,500 feet
$116,697.00
$207,055.56
750 kCMIL 12,000 feet $90,358.56
Prysmian Cables and
Systems USA, LLC
1100 kCMIL
7,700 feet
$65,153.79
$153,350.27
750 kCMIL 12,000 feet $88,196.48
The bid from General Cable exceeds the quantities in the City's bid specification, and the bid from
Prysmian Cables exceeds the quantity for one of the cables, therefore each is considered non-
responsive. The Okonite bid is responsive however the per-unit pricing is substantially higher than the
other two responses. Therefore, staff recommends rejecting all bids and authorizing re -advertisement for
bids with a quantity range rather than a set amount.
FISCAL IMPACT: Estimated cost is $150,000.
FUNDING AVAILABLE: Included in FY201 1 a ccount No. 160.1496.
ab A. Kirkley
Electric Utility Director
APPROVED: ( /� "k,
Konradt Bartlam, City Manager
RESOLUTION NO. 2013-128
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING
ALL BIDS AND AUTHORIZING RE -ADVERTISEMENT FOR
BIDS FOR THE PURCHASE OF UNDERGROUND CABLE
WHEREAS, the 1100kCMIL 15kV and 750kCMIL 15kV underground cables are
a standard component of the City of Lodi Electric Utility inventory for trunk feeder and
substation getaway portions of the underground distribution system; and
WHEREAS, the current inventory level is under the minimum level with the last
procurement for this cable made on November 2011; and
WHEREAS, in order to fill the minimum stock level, staff recommends
purchasing the 7,500 feet of 1100kCMIL, AWG 15kV underground cable and 12,000
feet of 750kCMIL, AWG 15kV underground cable; and
WHEREAS, on July 3, 2013, the following bids were publicly opened:
Vendor
Cable Type
Cable Length
Bid
Total Cost
General Cable Inc.
1100 kCMIL
10,000 feet
$81,504.00
$175,284.00
750 kCMIL 12,500 feet $93,780.00
The Okonite
Company750
1100 kCMIL
7,500 feet
$116,697.00
$207,055.56
kCMIL 12,000 feet $90,358.56
Prysmian Cables and
Systems USA, LLC
1100 kCMIL
7,700 feet
$65,153.79
$153,350.27
750 kCMIL 12,000 feet $88,196.48
WHEREAS, the bid from General Cable exceeds the quantities in the City's bid
specification, and the bid from Prysmian Cables exceeds the quantity for one of the
cables, therefore each is considered non-responsive; and
WHEREAS, the Okonite bid is responsive however the per-unit pricing is
substantially higher than the other two responses; and
WHEREAS, staff recommends rejecting all bids and authorizing re -
advertisement for bids with a quantity range rather than a set amount; and
WHEREAS, the estimated cost is $150,000, and funding is available and
included in FY2013/14 Budget Account No. 160.1496.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
reject all bids and authorize re -advertisement for bids for the purchase of underground
cable.
Dated: July 17, 2013
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I hereby certify that Resolution No. 2013-128 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 17, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hansen
ABSTAIN: COUNCIL MEMBERS — None
�601-11--OLSON
City Clerk
2013-128