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HomeMy WebLinkAboutAgenda Report - July 3, 1985 (110)All three of the,Dial-A-Ride Agreements including City of Lodi, Acampo and Woodbridge operations, have expiration dates_of June 30, 1985. San Joaquin County has requested that the Agreements be renewed for Acampo and Woodbridge, and City Cab Co. wishes renewal of that Agreement. RECOnMENDATION That the City Council approve the Agreement with san Joaquin County for Dial -A -Ride service to Acampo and Woodbridge and with City Cab Co. for City of Lodi Dial -A -Ride service, for the period July 1, .1985 through June 30, 1986. RY L. GLEMI Assistant City Manager CITY COUNCIL DAVID M. HINCHMAN, Mayor FRED M. REID Mayor Pro Tempore EVELYN M. OLSON JAMES W. P;NKERTON, Jr.. JOHN R. (Randy) SNIDER CITY OF LODI CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI, CALIFORNIA 95241-1910 (209)334-5634 THOMAS A. PETERSON City Manager ALICE M. REIMCHE City Clerk RONALD M. STEIN City Attorney City Cab. CcuIpany - 510 East Lodi Avenue Lodi, California 95240 Subject: Renewal 1985-86 Dial -A -Ride Agreement This Letter Agreement made and entered .into this day of by and between Wynston Margrave and Rae Neel Margrave, doing business as City Cab Co. of Lodi, California, hereinafter called Ccripany; and the City of Lodi, a municipal corporation of the State of California, hereinafter referred to as CITY. WHEREAS, Company and City entered into an Agreement dated June 20, 1984 and ending June 30, 1985, copy attached hereto as Exhibit A and incorporated herein by reference, whereby City agrees to provide a subsidized dial -a -ride transit system in the City of Lodi; and Wh-ERFAS, Cerny and City wish to renew said Agreement based on the same terms and conditions as in previous Agreement; NOW, 'IHFRETORE, said Agreement is hereby extended for a one year period, ccmoencing July 1, 1985 and ending June 30, 1986 under the sane terns and conditions of said 1984-85 Dial -A -Ride Acireement. IN WITNESS WHERBOF, the parties hereto have executed this Agreement the day and year first above written. By ynston Wargrave By_— jja�Neel Wargrave dba CITY CAB CO. CITY OF LODI, a municipal C-OrPOratiOr- By__--- Mayor Attest: City Clerk CITY COUNCIL DAVID M. HINCHMAN, Mayor FRED M. REID Mayor Pro Tempore E VELYN M. OLSON JAMES W. PINKERTON, Jr. JOHN R. (Randy) SNIDER EL CITE' OF LORI CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI. CALIFORNIA 95241-1910 (209)334-5634 County of San Joaquin Department of Public Works P. O. Box 1810-- 1810 E. Hazelton Avenue Stockton, CA 95201 THOMAS A. PETERSON City Manager ALICE M. REIAACHE City Clerk RONALD M. STEIN City Attorney Subject: Renewal 1985-86 Lodi/San Joaquin Cor-ity Transit Agreement Gentlemen: This Letter Agreement made and entered into this day of by and between the County of San ,7oaquin, a political subdivision of the State of California, hereinafter referred to as CoTjN'TY and the City of Lodi, a municipal corporation of the State of California, hereinafter referred to as CITY. WHEREAS, County and City entered into an Agreement dated July 1, 1984 and ending June 30, 1985, copy attached hereto as Exhibit A and incorporated herein by reference, whereby City agrees to provide vehicles to operate a dial -a -ride transit system in the unincorporated area of Woodbridge; and WHEREAS, in paragraph 4 of said Agreement, provisions are made for the extension of said Agreement for one year periods up to three years, upon County's written notification to City to continue service based on the sane terms and conditions, and WHEREAS, County has authorized and directed the renewal of said Agreement (Exhibit B attached hereto and incorporated herein by reference); NOW, THEREFORE, said Agreement is hereby extended for a one year period, camencing July 1, 1985 and ending June 30, 1986 under the same terms and conditions of the 1984-85 Woodbridge Agreement. IN WITNESS WMMF, the parties hereto have executed this Agreement the day and year first above F,rritten. COUNTY OF SAN JOAQUIN, CITY OF LODI, a political subdivision a municipal cororation of the State of California of the State of California By By Chairman, Board of Supervisors Mayor Attest: Attest: City Clerk i HENRY M. HIRATA DIRECTOR I June 14, 1985 A 2.. ��R`ORis COUNTY OF SAN JOAQUIN DEPARTMENT OF PUBLIC WORKS P. O. BOX 1810 —,810 E HAZELTON AVENUE STOCKTON. CALIFORNIA 98201 (2091 944-2281 EUGENE B. UELUCCHI DEPUTY DIRECTOR MANUEL LOPEZ DEPUTY DIREC TOR Attn: Jerry Glen Assistant City Manager Lodi City Hall 221 il:est Pine Street Lodi, CA 95241 Subject-: Renewal 1985-86 Lodi/San Joaquin County Transit Agreements Dear Mr. Glen: Pursuant to our recent conversation, please agenda for your June 19, 1985 City Council meeting the County of San Joaquin's request for the continuation of the existing transit services to unincorporated Wood- bridge and Acampo - Arbor Mobile Home Park residents. As you will note from the enclosed copy of the Board item, the request is made under the provisions of the 1984-85 agreements with no changes in service. Thankyou for your kind cooperation in this matter. Zj�ralee rulyyours Ann Boles Transportation Coordinator CC: Henry M. Hirata Director of Public Works DAB/jf __, HENRY M. HIRATA 0-ECTOM tl: XI Llrp�R� COUNTY OF SAN JOAQUIN DEPARTMENT OF PUBLIC- WORKS P. O. BOX 1810 - 1810 E. HAZELTON AVENUE STOCKTON. CALIFORNIA 98201 12091 944-2281 Board of Supervisors Courthouse - Room 701 Stockton, CA 95202 EUGENE 8. DELUCCHI DEPUTY DIRECTOR MANUEL LOPIEZ DEPUTY DIRECTOR 1985-1986 Lodi Renewal - City/County Transit Agreements Woodbridge - Acampo Dear Board Members: As a result of an "identified unmet need" determined in the 1983-84 Council of Governments transit hearing process the Arbor Mobile Home Park in Acampo began receiving Lodi Dial - A -Ride services last January. This action was taken as an addition to the two year old service mandated for the Wood- bridge area. Ift In accordance with "fie provisions of both agreements, (par- XW agraph # 4 Renewal or Cancellation pgs. 2 & 3), the terms may be extended for one year periods up to 3 years. This can be done upon the County's written nctific.ation to the City to continue service based upon the same terms & con- ditions. Woodbridge continues to average between 80 and 100 rides per month. While the new 6 month old service in Acampo has totalled 56 rides for the first 4 months of service. Both services are designed to return a 307. f.arebox at a total cost per passenger of $2.50 per one way ride. Service costs accrue only as provision of service occurs. Estimated costs for Woodbridge and Acampo for 1985-86 should be ap- proximately $5000 with $500 recommended to continue marketing efforts. Transportation Development Act funds remain the revenue source for up to 90% of the cost of this program. Actual farebor, revenue offsets 30. of the total cost (esti- mated $5500: 3850 TDA; 1650 Fares). As a result of its "unmet needsA process the City of Lodi anticipates a number of service changes, none of which :ill affect the County's unincorporated services. Exhibit B Since the Woodbridge service continues to serve a number of small groups of needv elderly residents and the Acampo service is less than six months old, IT IS THEREFORE RECOMMENDED: That this Board of Supervisors does hereby authorize and direct the renewal of both agreements with the City of Lodi for Transit services to the unincorporated community of Woodbridge and the Arbor Mobil Home Park - Acampo under the same terms and conditions of. the 1984-85 agreements. Further, authorize and direct, the Public Works Department to prepare a Transportation Development Act Claim based on the renewed agreements, and the 1985-86 proposed service budget, ( A copy of which is on file in the Clerk of the Board's office) for signature and submission by the County Administrator or his designee. Very truly yours, HENRY M. HIRATA Director of Public Works HMH:DB; jf: to C: County Administrator County Counsel County Auditor City of Lodi 1985-86._. PROPOSED WOODBRIDGE/ACAMPO BUDGET JULY -JAN. Exp. $2779.00 FEB. -JUNE Est. Exp. 1985.00 ($397avg. 5mos.) 4764.00 5% Est. ridership incr. 238.00 5002.00 Marketing 500.00 $5500.00 LODI-WOODBRIDGE/ACAMPO DIAL -A. -RIDE SERVICES 1984-85 TICKETS TICKETS EXP. MONTHS SOLD USED" MOINTHLY JULY 73.50 86 $ 301.00 AUGUST 133.00 100 350.00 SEPT. 151.00 129 451.50 OCT. 173.00 152 532.00 NOV. 134.00 140 490.00 DEC. 122.50 104 353.50 x JAN. 102. 50 85 301.00 YTD TOTALS 889.50 796 2779.00 7 Month Average 127.07 114 397.00 ati Due to Lodi accounting procedural changes, this is the last invoice received to date. 1985-86._. PROPOSED WOODBRIDGE/ACAMPO BUDGET JULY -JAN. Exp. $2779.00 FEB. -JUNE Est. Exp. 1985.00 ($397avg. 5mos.) 4764.00 5% Est. ridership incr. 238.00 5002.00 Marketing 500.00 $5500.00 Supervisors the Board of Su - P County of San Joaquin, State of California B- 84-1224 MOTION: 1985-86 Lodi Renewal - City/County Transit Agreements Woodbridge - Acampo THIS BOARD OF SUPERVISORS does hereby authorize and direct the renewal of both agreements with the City of Lodi for Transit services to the unincorporated community of Woodbridge and the Arbor Mobile Home Park - Acampo under the same terms and conditions of the 1984-85 agreements. FURTHER, authorize and direct the Public Works Department to prepare a Transportation Development Act Claim based on the renewed agreements, and the 1985-86 proposed service budget,(A copy of which -is on file in the Clerk of the Board's office) for signature and submission by the County Administrator or his designee. I HEREBY CERTIFY that the above order was passed and adopted on by the following vote of the Board of Supervisors, to wit: i= AYES: NOES: 3 ABSENT: ABSTAIN: JORETTA J. HAYDE Copies to: Board Clerk - Orig. Clerk of the Board of Supervisors County of San Joaquin C o . Admin. — I State of California Co. Counsel - 1 Auditor - 1 Public Workd - 2 - COB 12 City of Lodi - 1 COG - 1 Exhibit t3 N Before the Board of Supervisors County of San Joaquin, State of California B- 84-1224 MOTION: 1985-86 Lodi Renewal - City/County Transit Agreements Woodbridge - Acampo THIS BOARD OF SUPERVISORS does hereby authorize and direct the renewal of both agreements with the City of Lodi fo-r Transit services to the unincorporated community of Woodbridge and the Arbor Mobile Home Park - Acampo under the same terms and conditions of the 1984-85 agreements. FURTHER, authorize and direct the Public Works Department to prepare a Transportation Development Act Claim based on the renewed agreements, and the 1985-86 proposed service budget,(A copy of which is on file in the Clerk of the Board's office) for signature and submission by the County Administrator or his designee. I HEREBY CERTIFY that the above order wee passed and adopted on by the fot?owing vote of the Board of Supervisors, to wit: AYES: NOES: ABSEN'i : ABSTAIN: Copies to: Board Clerk - Orig. Co. Admin. - 1 Co. Counsel - 1 Auditor - 1 Public Workd - 2 COB 12 City of Lodi - 1 COG - 1 )ORETTA I. HAYDE Clerk of the Board of Supervisors County of San Joaquin state of California By rk. Exhibit B CITY COUNCIL DAVID M. HINCHMAN, Mayor FRED M. REID Mayor Pro Tempore EVELYN M. OLSON JAMES W. PINKERTON, Jr. JOHN R. (Randy) SNIDER Alk CITY OF LODI CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI, CALIFORNIA 95241-1910 (209)334-5634 THOMAS A. PETERSON C itY Manager ALICE M. REIMCHE City Clerk RONALD M. STEIN C ity Attorney County of San Joaquin Department of Public Works P. O. Box 1810 - 1810 E. Hazelton Avenue Stockton, CA 95201 Subject: Renewal 1985-86 Lodi/San Joaquin County Transit Agreement Gentlemen: This Letter Agreement made and entered into this day of by and between the County of San Joaquin, a political- subdivision oliticalsubdivision of the State of California, hereinafter referred to as COUNTY and the City of Lodi, a municipal corporation of the State of California, hereinafter referred to as CITE'. WHEREAS, County and City entered into an Agreement dated July 1, 1984 and ending June 30, 1985, copy attached hereto as Exhibit A and incorporated herein by reference, whereby City agrees to provide vehicles to operate a dial -a -ride transit system in the unincorporated area of the Arbor Mobile Hcme Park - Acampo; and WHEREAS, in paragraph 4 of said Agreement, provisions are made for the extension of said Agreement for one year periods up to three years, upon County's written notification to City to continue service based on the same terms and conditions, and IM 2 THIS AGREEMENT, made and entered into this 1st day of 3 October, 1964, b} and between the CITY Or LOD), a municipal cor- 4 poration, hereinafter referred to as CITY, and the COUNT'! OF SAN 5 JOAQUIN, a political subdivision of the State of California, 6 hereinafter referred to as COUNTi. 7 WITNESSETH: 8 WHEREAS, CITY is presently operating a low-cost transpor- 9 tation system to the residents of the City of Lodi, commonly 10 known as Lodi Dail -A -Ride; and, 11 WHEREAS, the Board of Supervisors of COUNTY and the San 12 Joaquin County Council of Governments (COG) have identified the 13 transit needs of the unincorporated area of Acampo, in the arca 14 of the Arbor Mobile Home Park; and, 15 WHEREAS, it has been determined that the most feasible 16 method of serving the Arbor Mobile Home Park transit needs is 17 through an agreement ei:tending the service area of the current 18 Lodi Dial -A -Ride system to the Arbor Mobile Home Park. area; 14 NOW, `tii°REFORE, the parties hereto, for and in consideration 20 of the charges, terms, covenants, and agreements contained 21 herein, agree as follows: 22 1. INCORPORATION BE REFERENCE 23 That agreement dated July 1, 1984, by and between CITY 24 and Wynston Hargrave and Rae Neel Margrave, doing busi- 25 ness as City Cab Co., and that document entitled 26 OPERATIONAL POLICY FOR LODI DIAL -A -RIDE are hereby 27 incorporated herein by this reference as Exhibit A and Exhibit A 1 Exhibit B, respectively. 2 2. SCOPE OF SERVICES 3 CITY agrees to provide sufficient vehicles to operate a 4 dial -a -ride transit system in the unincorporated area of 5 the Arbor Mobile Home Park depicted on Exhibit C, a copy 6 of which is attached hereto and by this reference incor- 7 porated herein, on a set schedule as set forth in the 8 City of Lodi's Resolution No. 84-141 attached and by 9 this reference incorporated here in as Exhibit D, (10:00 10 a.m., 12:00 noon, 2:00 p.m.) to the park, Monday through 11 Friday of each week, excluding holidays (New Year's Day, 12 Washington's Birthday, Memorial Day, July 4th, Labor 13 Day, Thanksgiving Day and Christmas Day). Services pro - 14 vided pursuant to this agreement shall meet all appli- 15 cable requirements of Exhibit A and Exhibit B herein and 16 shall include the area depicted on Exhibit C herein. 17 3. TERM 18 The term of this agreement shall be a period of nine (9) 19 months commencing on October 1st, 1984, and terminating 20 on June 30, 1985, subject to earlier termaination upon 21 the cancellation or termination of that agreement incor- 22 porated herein as Exhibit A. However, commencement of 23 service shall be conditioned upon the funding of a 24 Transportation Development Act (TDA) grant. 25 4. RENEWAL OR CANCELLATION —��- The term of this agreement may be extended for one-year periods, up to three years, upon COUNTY'S written ME �t notific8tiOT, to CITY thet the C01INTY dtsiTeF to continue 2 the service& provided herein upon the samf terms and 3 conditions. Said notification must be given at least 60 4 days before the expiration of the term. 5 In the event that CITY decides to discontinue said ser - 6 vices and determines that renewal of this agreement is 7 not practical or feaeible, CITY agrees to provide COUNTY 8 with at least 30 days' written notice of such discon- 9 tinuance or nonrenewal. 10 5. COMPENSATION 11 In consideration for dial -a -ride services provided pur- 12 suant to this agreement, COUNTY agrees to compensate 13 CITY for each dial -a -ride ticket presented to COUNTY at 14 the rate of THREE DOLLARS FIFTY CENTS ($3.50). Tickets 15 for Arbor Mobile Home Park dial -a -ride passengers shall 16 be furnished by COUNTY and shall be col,;r coordinated so 17 as to be distinguishable `-rom Lodi dial -a -ride tickets. 18 Prices for Acampo dial -a -ride tickets shall be within 19 the sole discretion of COUNTY. COUNTY agrees to pay 20 CITY for services provided pursuant to this agreement 21 within ten (10) working days of receipt of a bi-weekly 22 invoice from CITY. The bi-weekly invoice shall be 23 mailed to: 24 Department of Public Works 25 Attn: Doralee Boles 26 Post Office Box 1810 27 Stockton, California 95201 I IN WITNESS WHEREOF, the parties hereto have executed this 2 agreement the day and year first written above. 3 CITY OF LOD!, a municipal corporation 4 5 By May r 6 F' ATTEST:, 7 c; City Clerk 9: COUNTY SAN 11111, s political 10 subd y on of the State of; Cali o E l z By 2 AORGE L. ER, Chairman 13 Board of Supervisors 14 ATTEST: JORETTA J. HAYDE Clerk of the Board of Super- APPROVED AS TO FORM: 15 visors of the County of San JOHN F. CHE[iDLE C!: 1. Joa uin, Sta e of ifor ��.cCounty Counsel �..._. �. 16 17 Deput erk 18 AND RA MICHAEL AFFONSO RECOMMENDED FOR APPROVAL: Deputy County Counsel 19 t 20 HENRY M. IRATA 21 Director f Public Works 22 23 24 25 26 27 T2-DIALI r Before the Board of Supervisors County of San Joaquin, State of California B- 84-1224 MOTION: 1985-86 Lodi Renewal - City/County Transit Agreements Woodbridge - Acampo THIS BOARD OF SUPERVISORS does hereby authorize and direct the renewal of both agr:�ements with the -City of Lodi for Transit services to the unincorporated community of Woodbridge and the Arbor Mobile Home Park - Acampo under- the same terms and conditions of the 1984-85 agreements. FURTHER, authorize and direct the Public Works Department to prepare a Transportation Development Act Claim based on the renewed agreements, and the 1985-86 proposed service budget,(A copy of which is on file in the Clerk of the Board's office) for signature and submission by the County Administrator or his designee. I HEREBY CERTIFY that the above order was passed snd adopted on by the following vote of the Board of Supervisors, to wit: AYES: NOES: ABSENT: ABSTAIN: Copies to: COB 12 Board Clerk - Orig. Co. Admin. - 1 Co. Counsel - I Auditor - I Public Workd - 2 City of Lodi - 1 COG - 1 JORETTA J. HAYDE Clerk or the &nArd of Supervisors (Aunty of San Joaquin State of California By Deputy Exhibit B svGswc m.ocLucco/ HENRY M. */n/nA D","r. m""C,n" DIRECTOR M^musL LOPEZ Do~",, "."E","° COUNTY OF SAN =OAQU"N � DEPARTMENT OF PUBLIC WORKS .� pm BOX /810-1910c- p^rcpOw ^vrwvc ` S`nCvro°.c^uronwm onov/ � .ov*. 94*'2281 � June 14, 1985 Attn: Jerry Glen Assistant City Manager Lodi City Hall 221 West Pine Street Lodi, C& 95241 Subject: Renewal 1985-86 Lodi/San Joaquin County Transit Agreements Dear Mr. Glen: Pursuant to our recent conversation, please agenda for your June lA, 1985 City Council meeting the County of San Joaquiu`a request for the continuation of the existing transit services to unincorporated Wood- bridge and Acampo - Arbor Mobile Home Park residents. As you will note from the enclosed copy of the Board item, the request is made under the provisions of the 1984-85 agreements with no changes in service. Tbookyou for your kind cooperation in this matter' ours rale`eAnny�Boles� Transportation Coordinator CC: Henry M. 8irata � Director of Public Works ' DA8/jf � *~ 2i G HENRY M. HIRATA W.fCTO. C*Z/Fp R'N\P COUNTY OF SAN JOAQUIN DEPARTMENT OF PUBLIC WORKS P. O. BOK 1810 - 1810 E. HAZELTON AVENUE STOCKTON. CALIFORNIA 98201 (2091 944.2281 Board of Supervisors Courthouse - Room 701 Stockton, CA 95202 EUGENE S. DELUCCHI DEPUTY D I R W C 7 0 f. MANUEL LOPE? DEPUTY DIR C-CTOR 1985-1986 Lodi Renewal. - City/County Transit Agreements Woodbridge - Acampo Dear Board Members: As a result of an "identified unmet need" determined in the 1983-84 Council of Governments transit hearing process the Arbor Mobile Home Park in Acampo began receiving Lodi Dial - A -Ride services last January. This action was taken as an addition to the two year old service mandated for the Wood- bridge area. 1n accordance with the previsions of both agreements, (par- agraph # 4 Renewal. or Cancellation pgs. 2 & 3), the terms may be extended for one year periods up to 3 years. This can be done upon the County's written notification to the City to continue service based upon the same terms & con- ditions. Woodbridge continues to average between 80 and 100 rides per month. While the new 6 month old s-rvice in Acampo has totalled 56 rides for the first 4 months of service. Both services are designed to return a 30% farebox at a total cost per passenger of $2.50 per one way ride. Service costs accrue only as provision of service occurs. Estimated costs for Woodbridge and Acampo for 1985-86 should be ap- proximately $5000 with $500 recommended to continue marketing efforts. Transportation Development Act funds remain the revenue source for up to 90% of the cost of this program. Actual farebox revenue offsets 30 of the total cost (esti- mated $5500: 3850 TDA; 1650 Fares). As a result of its "unmet needs') process the City of Lodi anticipates a number of service changes, none of which will affect the County's unincorporated services. Exhibit B W Since the Woodbridge service continues to serve a number of small groups of needy elderly residents and the Acampo service is less than six months old, IT IS THEREFORE RECOMMENDED: _ That this Board of Supervisors does hereby authorize and direct the renewal of both agreements with the City of Lodi for Transit services to the unincorporated community of Woodbridge and the Arbor Mobil Home Park - Acampo under the same terms and conditions of the 1984-85 agreements. Further, authorize and direct the Public Works Department to prepare a Transportation Development Act Claim based on the renewed agreements, and the 1985-86 proposed service budget, ( A copy of which is on file in the Clerk of the Board's office) for signature and submission by the County Administrator or his designee. Very truly yours, HENRY M. HIRATA Director of Public Works •f - i_ r._ f, is HMH:DBJjf: to C: County Administrator County Counsel County Auditor City of Lodi x 1985-86 PROPOSED WOODBRIDGE/ACAMPO BUDGET JULY -JAN. Exp. $2779.00 FEB. -JUNE Est. Exp. 1985.00 ($397avg. 5mos.) 4764.00 5% Est. ridership incr. 238.00 5002.00 Marketing 500.00 $5500.00 LODI-WOODBRIDGE/ACAMPO DIAL -A -RIDE SERVICES 1984-85 TICKETS TICKETS EXP. MONTHS SOLD USED MONTHLY JULY 73.50 86 $ 301.00 AUGUST 133.00 100 350.00 SEPT. 151.00 1219 451.50 Or-. 173.00 152 532.00 NOV. 134.00 140 490.00 DEC. 122.50 104 353.50 JAN. 102.50 85 301.00 # YTD TOTALS 889.50 796 2779.00 7 Month Average 127.07 114 397.00 # Due to Lodi accounting procedural changes, this is the last invoice received to date. 1985-86 PROPOSED WOODBRIDGE/ACAMPO BUDGET JULY -JAN. Exp. $2779.00 FEB. -JUNE Est. Exp. 1985.00 ($397avg. 5mos.) 4764.00 5% Est. ridership incr. 238.00 5002.00 Marketing 500.00 $5500.00 Before the Board of Supervisors RECEIVED County of San Joaquin, Mate of California � v 1585 JUN 25 M g 46 B -ALICE M. RE M 0Ml #. CITY OF 1..13985-86 Lodi Renewal - City/County Transit Agreements Woodbridge - Acampo x. THIS BOARI, OF SUPERVISORS does hereby authe:ize and direct the renewal of both agreements with the City of' Ludi for Transit - services to the unincorporated community of Woodbridge and the Arbor Mobile Home Park - Acampo under the sane terms and conditions of the 1984-85 agreements. FURTHER, authorize and direct the Public Works Department to prepare a Transportation Development Act. Claim based on the renewed agreements, and the 1985-86 proposed service budget,(%A copy of which is on file in the Clerk of the Board's office) for signature and submission by the County Administrator or his designee. :seed aWl acted oat jam ie, 1983 I HEREBY CERTIk`Y that rise above order was p by t,%e following vote of the Board of Supervisors, to -:,t: AYES: ,XUA0Ix^,CMM=, NOES: I ABSENT: ABSTAIN: l Copies to: P Board Clerk - Orig. Co. Admin. - 1 Co. Counsel - 1 Auditor - I Public Workd - 2 COB 12 City of Lodi - 1 - COG - 1 06t£TTA lfAYD£'tfri r D 1 ter. -7, Clerk of Ae Board of Supernisar 4�1Fda''`` County of snn Joaquin state of California JORI~TTA J. HAYN? " Cwerk. W R CITY COUNCIL DAVID M. HINCHMAN, Mayor FRED M. REID Mayor Pro Tempore EVELYN M. OLSON JAMES W: PINKERTON, Jr. JOHN R. (Randy) SNIDER CITX OF-LOD1 CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI, CALIFORNIA 95241-1910 (209)334-5634 July 16, 1.985 THOMAS A. PETERSON City Manager ALICE M. REIMCHE City Clerk RONALD M. STEIN City Attorney Mrs. Rae Margrave City Cab Cattpany 510 Fast Lodi Avenu"a Lodi,California 95240 Subject: Renewal of 1985-86 Lodi Dial -A -Ride Agreement Dear Ws. Margsave: raclosed herewith please find two executed copies of the renewal of the 1985-86 Lodi Dial -A -Ride Agreement which was approved by the Lodi City Council at its Regular Meeting of July 3, 1985. Also attached is a certified copy of the. authorizing resolution - Resolution No. 85-71. Please return a fully executed copy of the subject agreement at your earliest convenience. Should you have any questions regarding this matter or the attached docl>t;lents, please do not hesitate to call this office. Very truly yours, ALICE M. REIM= City Clerk RESOLUTION NO. 85-71 W. RESOLUTION APPROVING RENEWAL OF 1985-86 IAM/SAN JOAMIN COUWY TRANSIT AGES RESOLVED, that the City Council of the City of Lodi does `.iereby approve renewal of the 1985-86 Lodi/San Joaquin County Transi-:: Agreement, a copy of which is attached hereto, identified a.- Exhibit "A", and thereby made a part hereto. BE IT FURTHER RESOLVED, that the City Council of the City of Lodi doea hereby authorize the Mayor and City Clerk to execute the subject agreement on behalf of the City. BE IT Flt RESOLVES), that the City Council of the City of Lodi does hereby approve renewal of the 1985-86 Dial. -A -Ride Agreement, a copy of which is attached hereto, identified as Exhibit "B" and thereby made a part hereof. BE IT FURTHER RESOLVED, that t1 -,e City Council of the City of Lodi does hereby authorize the Mayor and City Clerk to execute he subject agreement on behalf of the City. Dated: July 3, 1985 I hereby certify that Resolution No. 85-71 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 3, 1985 by the following vote: Ayes: Council Members - Olson, Pinkerton, Reid, Snider and Hinch man (Mayor) Noes: Council Members - None Absent: Council Members - None Attest: ALICE M. RE City Clerk • Cl rY COUNCIL DAVID M. HINCHMAN, Mayor FRED M. REID Mayor Pro Tempore EVELYN M. OLSON JAMES W. PINKERTON, Jr. ;OHN R. (Randy) SNIDER r^ CITY OF LORI CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 334-5634 City Cab CaTpany 510 East Lodi Avenue Lodi, California 95240 Subject: Renewal. 1985-86 Dial -A -Ride Agreement THOMAS A. PETERSON City Manager ALICE M. REIMCHIE City Clerk RONALD M. STEIN City Attorney TI -?.s better Agr?ement made and entered into this 3rd day of July, 1985 by and between Wynston Margrave and Rae _Neel Margrave, doing business as City Cab Co. of Lodi, California, hereinafter called Ccrq)any; and the City of Lodi, a municipal corporation of the State of California, h reinafter referred to as CITY. WHEREAS, Company and City entered into an Agreement dated Jane 20, 1984 and ending Jure 30, 1985, copy attached hereto as Exhib:Lt A and incorporated herein by reference, whereby City agrees to :?rovide a 1 subsidizens d -1 41 -a--1 A- trait system in the City of Lodi; and WHEREAS, Company and City wish to renew said Agreement based on the -ry same terms and conditions as in previous Agreement; NOW, THMEFORE,: said Agreement is hereby extended for a one year period, ccmmencing July 1, 1985 and ending June 30, 1986 under the same terms and conditions of said 1984-85 Pial -A -Ride Agreement. IN WITNESS WBERBOF, the parties hereto have executed this Agreement the day and year first above written. By CITY OF LODI, Wynston Margrave a municipal corporation l By El' (J ��/....� Rae Neel Margrave Mawr dba CITY CAB CO. Attest: City Cleric E -50 A G R E E M E N T THIS AGREEMENT, made and entered into this 20= day of Jane 19 84 , by and between the City of Lodi , a municipal corporation, hereinafter called "CITY"; and Wynston Margrave and Rae Neel Margrave, his wife, doing business as City Cab Co. of Lodi, California, hereinafter cal led "COMPANY". The parties hereto do hereby acknowledge that each have read and are completely familiar with the Dial -A -Ride Operation Plan, attached hereto as Exhibit "A" and incorporated herein by reference. It is the intent of the City of Lodi to provide subsidized low-cost transportation to all residents of the City of Lodi. This transportation system is to be a demand response system with vehicles owned by the City, with operating policies promulgated by the City. Company will provide the day-to-day operations of the system, provide the drivers and the dispatching of the vehicles. In order to carry out said plans, the parties hereto are entering Into this Agreement to cover the specific items of obligation of the respective parties. In consideration of -1- Exhibit A the mutual covenants and conditions herein contained, it is hereby agreed between the parties as follows: 1. City will provide sufficient vehicles in order to provide the levels of service outlined in the Dial -A -Ride Operation Plan within the incorporated limits of the City. of Lodi, between the hours of 7:00 A.M. and 7:00 P.M., Monday through Friday of each week, excluding holidays (New :ar's Day, Washington's Eirthday, MerLorial Day, July 4, Labor Day, Thanksgiving Day and Christmas Day). 2. The Company will have available sufficient drivers to provide no less than 40 hours' of vehicle service per day. The drivers will meet all of the requirements of Sectiori 24-29, 24-30, and 24-31 of the Lodi Municipal Code. 3. Company shall maintain a separate log for all Dial -A -Ride customers, showing the time the call was received, the time the passenger was picked up; and the time the passenger was dispatched. 4. City and Company agree that regular passengers, delivery services and other regular taxicab business will not use vehicles provided by City. Dial -A -Ride passengers are required to share rides with other Dial -A -Ride passengers. -2- 5. Only 1 fare shall be charged for up to 3 Dial -A -Ride to passengers travelling between the same origin point and destination point. In no case will more than 5 adults be transported at any one time. 1E E S. Company agrees to ►maintain the appearance of both the interior and exterior of all equipment in a neat, clean manner at all times. 7. It is the City's responsibility to provide the maintenance and upkeep of the Dial -A -Ride vehicles. The City Cab Company will be billed by City for all parts and labor performed or ordered by the City of Lodi, regarding --the maintenance. 8. City will provide fuel and oil for the vehicles and will bill the City Cab Company on a monthly basis for the City's cost of fuel. 9. Company agrees to maintain in full force during the term hereof a policy of public liability insurance under which Company is named as insured, and containing an Additional Named Insured Endorsement naming the City of Lodi as an additional insured, and under which the insurer agrees to indemnify and hold Company and the City of Lodi harmless from, and against all costs, expenses, and liability arising out of, or based upon, any and all property damage, or damages for personal injuries, -3- EW L -J Including death, sustained in accidents occurring in or about the demised premises; where such accident, damage, or Injury, including death, results, or is claimed to have resulted, from any act or omission on the •..art of Company, or Company's agents or employees. The minimum limits of such insurance shall be $500,000.001$1,000,000.00. In addition to the Additional Named Insured Endorsement on Company's policy of insurance, said insurance policy shall be endorsed to include the following language: "Such insurance as is afforded by the endorsement for the Additional Insureds shall apply as primary insurance. Any other insurance maintained by the City of Lodi or its officers and employees shall be excess only and not contributing with the insurance afforded by this endorsement." A certificate of insurance shall be filed with the City Clerk. 10. Company agrees to make every practical effort to respond to Dial -A -Ride customers in 30 minutes. Dial -A -Ride customers shall be urged to be available at the curbside for pickup so that Company will not have to wait longer than a minute to a minute and one-half for' the customer to appear. In this respect, it is agreed that this time limit will have to be varied in the case of handicapped passengers. 11. Company agrees to submit to City cancelled tickets for all Dial -A -Ride passengers served and at the same time shall present copies of said logs. Tickets and logs shalt be presented bi-weekly. -4- 12. Company acknowledges that it has read the Dial -A -Ride Operation Plan, and specifically, the information regarding project monitoring and evaluation. The information required therein shall be furnished by Company to City on a timely basis. 13. Company agrees to accept the ticket coupon which City will furnish to Dial -A -Ride passengers, and in the event .of doubt as to the eligibility of a passenger to use a senior. citizen or handicapped ticket, the driver may ask the passenger to show his or her identification card. 14. Upon the effective date of this Agreement, Company I - -shall be reimbursed at the rate of $3.00 for each Dial -A -Ride ticket presented to City for service within the City of Lodi, and $3.50 for each ticket presented to the City of Lodi for service to the Woodbridge area, pursuant to the Agreement dated November 16, 1982 by and between the City of Lodi and the County of San Joaquin (Resolution No. 82-129), during the term of this Agreement upon presentation of logs and tickets which establishes the number of Dial -A -Ride passengers served by Company. 15. City accepts the responsibility of designing, printing and selling Dial -A -Ride tickets to qualified passengers and maintaining a record of the tickets sold to each eligible user. -5- The parties do hereby agree that this Agreement shall be for the period from the effective date of this Agreement to June 30, 1985. Each party reserves the right during said period to terminate and cancel this Agreement in the event that the monitoring of this project shows that the same is economically impossible for Company to continue the operations or in the event that City determines that Company is not carrying out the intent and spirit of* the Dial -A -Ride system by furnishing clean, courteous and prompt service to Dial -A -Ride passengers. IN WITNESS WHEREOF, the parties hereto have set —their hands the day and year first hereinabove written. CITY OF LODI, a municipal corporation 6 By / MOR ATTEST: -6- fi V S d i L ERK TCf�� By_ 1EE N ARGRAV � dba CITY CAD CO. -6- fi OPERATIONIAL POLICY FOR LODI DIAL -A -RIDE INTENT: It is the intent of the City of Lodi to provide sub- sidized low-cost transportation within the City of Lodi to all of its residents. This intent is to be carried out with; a demand -response-shared -ride transportation system. The manner in which this stated intent is carried out is described in the following sections. SERVICE AREA: The service area for the Lodi Dial -A -Ride project is the incorporated l�.mits of the City of Lodi. Rides will not originate nor terminate outside the City lim.ts of the City of Lodi. USER POLICIES: Use of Lodi Dial A Ride will be available to all residents of the City of Lodi. However, senior citizens (age 60 and over) and non -elderly handicapped persons will pay a lesser fee than the general public. it is anticipated that 200 riders per day will avail. themselves of the Dial -A -Ride service. Effhibit A CERTIFICATION PROCEDURE: Senior Citizens The Senior Service Agency of San Joaquin County currently is providing identification cards to persons 60 years of age or older in'Lodi to certify them for the Nutrition Program and for - other services available on the basis of age. For the price of one dollar, the Agency furnishes senior citizens with an identi- fication card sealed in plastic which contains a photograph -of the individual, name and address, year of birth, and signature, as well as special medical information. This ID card is satis factory for the Dial -A -Ride eligibility. The 60 year age cri- teria is based on the fact that many people over age 60 in Lodi are on fixed incomes and/or have no convenient economical means of transportation. A second reason for setting the eligibility age at this level is to give the largest nuinber of individuals an'opportunity to use the system. Low incomes and mobility impairments are not limited to any age group, and it is not uncommon to find persons in the 60•-65 age group who have. economic or medical circumstances more critical than their peers in the 75 -and -over bracket. _Upper-income elderly persons may use the Dial -A -Ride service, although it is not intended for them. There is no practical way to prevent this without instituting income requirements in the certification procedure. However, this type of ridership is likely to be small and will not have a substantial impact on project costs. Handicapped Persons The'Senior Service Agency will also provide ID cards for handicapped persons in the same manner as senior -citizens are certified. Criteria for handicapped status is either a doctor's certificate stating that the individual is physically or.mentally unable to transport themselves, or show proof that - they are receiving social security disability-. TICKET SALES: The City of Lodi will be responsible for the sal.c sof tickets. Convenient points of sale will be provided.. At the present time,* LOELCenter, 105 S.'Washington Street, and the Lodi Fire Department Headquarters Station, 210 W.* Elm Street are sales points. Tickets will be sold to anyone. Senior citizens or handicapped persons must present a valid Identiti- cation'Card. At each ticket purchase, the user must sign for th-- number of tickets purchased. TICKET USE: Dial -A -Ride customers pay for each trip with a ticket coupon. The trip is defined as travel between the point of pickup and the point of debarkation. If a passenger wisher to -3- N. make a pickup enroute, i.e., for a prescription, at a drugstore; this will be considered a trip completion unless the stop is limited to 2 minutes and the vehicle has no more than 1 other paying passenger. Such exceptions will be at the discretion of the system dispatcher and the driver. If a'driver is in doubt about the eligibility of a customer who presents a senior citizen or handicapped Dial -A• -Ride ticket.as fare payment, he should ask the custo-mer to show his or her ID card.. All groups of up to 3 persons- travelling between•the same origin point and destination point,'may ride for l.ticket. This procedure en- courages group riding and improves the:productivity of the system.. —� OPERAT114G HOURS: - Operating hours.will be 7:00 a.m. to 7:00 p.m., Monday through Friday. Users will be required to call in request for service no later.than 6:30 p.m. to receive service. DISPATCHING: " Dial -A -Ride cabs will be.dispatched in order to'achieve _ the greatest efficiency in the use of vehicles and not necessar- } ily.on a first come, first served manner. The City Cab Company' telephone number will continue to be us -d since most Dial-A-Riae' passengers are already familiar with the number, or know how to find it in the telephone directory. Regular customers will be logged on a separate log sheet from Dia!--A-Ride customers. This will facilitate dispatching of,cabs and reporting bi-weekly ' statistics to the City of Lodi. y WH I CLES Vehicles u� for the Dial -A -Rise pro c should be in good operating order, neat in appearance and clean. The exterior appearance is important in attracting riders end the cabs should be washed at least once per week. The interior condition, like- wise, is important in providing satisfactory service and, to this _ end, the drivers should vacuum each cab at the beginning and in the m-idpoint of each -shift. The vehicles are the property of the City of Lodi. To this _ end, when vehicles are not being used for Dial -A -Ride, they may be used by the City of Lodi. UTILIZATION OF VEHICLES: The Lodi Dial -A -Ride vehicles will not be available for regular taxicab service. The Dial -A -Ride vehicles will be a distinctive color with City of Lodi -logo. All Dial -A -Ride passengers will•be expected to share rides and may not refuse to ride with another passenger. It is to.be noted that this feature potentially enables the operator to pro- . vide trips at a lower cost per passenger by increasing.the - productivity of the system. INSURANCE: - _ The City of Lodi will self -insure itself for liability coverage. It shall be the contractor's responsibility to insure' itself and its employees for primary coverage and name the City of Lodi as an additional named insured in accordance with Paragraph 9 of Agreement dated December 31 lg .81 The policy secured by contractor shall be endorsed to show P Y -:� it is primary over any other valid or collectible insurance or -4.` self insurance program. •.� LEVEL OV The maximuif,�time for a taxicab to respond to a Dial -A- • Ride customer's request for service shall be 30 minutes. This applies to peak demand periods as well as off peak periods. The response time will be consistent from hour -to -hour through- ' out the day, with no one period having excessive response times. .It is extremely important in a shared -ride taxicab system that the time spent waiting for customers at the pickup point be minimized so that passengers already in the cab will not be In- convenienced. Drivers should wait no longer than 1 to 1-1/2 minutes for a customer to appear. Inasmuch as the Dial -A -Ride service will'be targeted.. largely at'persons with impaired mobility, delay at pickup points may be somewhat longer than usual due to the necessity of assisting passengers into cabs or waiting for them-fo enter or leave without assistance. Dispatchers should use their discretion in assigning persons with known mobilit-, problems to a cab with several other.occupants. MAINTENANCE The responsibility for maintaining the vehicles rests with the City of Lodi. Sufficient vehicles are available to assure that periodically, a vehicle may be taken in for service. The City Cab Company will pay for the cost of labor and parts i used for maintenance of these vehicles. Diesel fuel will be made available for the vehicles and the City Cab Company will t be billed for the fuel used, at the City's cost. Company will be responsible for delivering 'the vehicles for maintenance to the City's maintenance shop at nam Lane and Kettleman Road, Lodi. -:mss .11 7 .Q REPORTING AND MONITORING: Dispatch logs for the Dial -A -Ride service will be submitted to the City at the same time cancelled tickets are presented for reimbursement. Drivers' logs will also be made available for inspection by the City and will be kept - on file for 2 fiscal years. The City Cab Company will furnish monthly totals of vehicle miles, vehicle service hours, and fuel consumption. In addition,. the City Cab Company will prepa.'re a profit -loss statement.on its overall operation on. a quarterly basis. This report is to. be submitted 30 days after the end of each quarter. This data will be used to evaluate the overall effectiveness .of the program but also to evaluate the reasonableness of "the reimbursement rate. The purpose of *monitoring operations is to ensure the day-to-day opekation'of the project is being conducted smoothl.y y and efficiently. Thi s monitoring is critical in order to verify that users are receiving an adequate level of.service and -to provide operational.quidance in the event problems arise that threaten to impair the project. Monitoring will take the form of periodic random surveillance of the vehicles and dispatching 7 procedures. .The monitoring will include an evaluation of -trip times, trip length, wait times, passengers per mile driven and passen- gers carried per hour of service. 1 i ,�, :••I L ,� r00061110Gt GOLF rr . •• 1 \ 1 NO ro.nuwt v - ' Is �1 •.I,_ � � � '1 i .� •+mow.. �� o ,� Si - T R A C T I J� ctwc*n iidiP ;.gmc, .9 t s. r i •.. 4 N R.6 E. 33 34ifill ( Y94441 • •. i ,3 �---- Y,3NR.6E. NO. 8.61 M. 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