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Home My WebLink AboutAgenda Report - July 1, 1987 (80)C f)U CIL COMMU'NICATIO"` TO: THE CITY COUNCIL axNCIL DIII-E FRON,: THE CITY MANAGER'S OFFICE July 1, 1957 SUBJECT: APPROVE SAN JOAQUIN COUNTY COUNCIL OF GOVERNME►N (COG) 1987-88 BUDGET PREPARED BY: City Manager RECOMMENDED ACTION: That the City Council approve the attached budget (Exhibit B) for the operation of the San Joaquin County Council of Governments for 1987-88. BACKGROUND INFORMATION: The attached letter (Exhibit A) prepared by COG Executive Director Peter D. Nerdoorn adequately explains this item. This is an annual action of the City Council and it involves no expenditure of City funds. All of the costs, with the exception of a small amount of support by the County of San Joaquin, are funded by Federal and State monies. Respectfully submitted, --t4� Thomas A. Peterson City Manager TAP:br attachments (2) TXTA.07A CO NNC209 sal FA57 HA7EzE Sr `A4 }tt� iii i LG'v'';''y Ct1 . 1i L GCft�E ki tiTIS ,}UN 5 '87 June 12, 1987 Mr. Tom Petersen City Manager City of Lodi 221 West Pine Street Lodi, CA 95240 Dear Mr. Petersen: City Manager's Office At the June 10th meeting of the San Joaquin County Council of Governments, action was taken to approve the COG's 1987-88 fiscal year budget and authorize its dissemination to the member govern- ments for their concurrence. The COG's By-laws state that upon approval of the budget by a majority of COG's member governments and representing 55% of the County's population, the budget automatically becomes the operat- ing budget for the coming year. I have enclosed a copy of the budget that was approved by the COG Board on June 10th. The most visible and significant increase over the previous year is in line item 220 -- Professional and Specialized Services. We are proposing to seek consultant ser- vices for a number of special tasks. The amount in this line time fluctuates greatly from year to year depending upon the num- ber of special tasks we contract for. All of the costs, with the exception of $6,000 from the County for support of the Airport Land Use Commission, are covered by Federal and State monies. No local general fund monies are being requested. San Joaquin County Counci! of Governments remains one. of the few COG's that does not need to access dues to its member governments. It would be appreciated if you could schedule this matter for Council action as soon as possible to assure an operating budget for the organization on July 1, 1987. Should you have any questions concerning this request, please feel free to contact me. trul y rs, PETER D. VERDOORN Executive Director PDV:gmw Enclosure • COUNTY OF SAN JOA:`_!;N + �.. ES .. - - - - MAN! ECA, ESCALO!". RIPON • rn 1 15 ' City SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 198i-88 LINE ITEM BUDGET AND JUSTIFICATION (03.6010 ) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1987-88 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1986-87 1987-88 131 SALARIES - EXTRA HELP $ 7.000 $ 7,000 141 189 191 This is to secure extra help during the summer months of tre year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to use COG staff at considerably higher salaries. SALARIES - CONTRACTUAL This category includes all COG's full- time positions. The calculated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a breakdown of classifications within COG. $325,660 $324,283 1 Executive Director 1 Transportation Planner 4 Associate Planners 1 Assistant Planner 1 Account Technician II 2 Clerk Steno II's 1 Clerk Typist II UNEMPLOYMENT COMPENSATION The County requested no funds be pro- grammed for 1987-88. RETIREMENT 193 OASDI 193- MEDICARE 003 194 LIFE INSURANCE 195 HEALTH INSURANCE 11,529 5,937 -0- 231 18,700 -0- 11,988 6,160 1,251 220 18,700 "INS' BUDGETED REQUE-STED ITEM DESCRIPTION 2986-87 19814-88 196 DENTAL INSURANCE TOTAL SALARIES AND EMPLOYEE BENEFITS 201 OFFICE EXPENSE - GENERAL 202 The expenses in this category include all regular office supplies essential to the operation of the COG as a Planning Agency. One of the major costs included in this line item is printing. `she printing of our Annual Report, Overall Work Program, Transportation Plan, and other reports which are prepared during the year. A significant portion of this cost reflects supplies and the promo- tional material for the Ridesharing Pro- gram. OFFICE EXPENSE - POSTAGE One of the functions of the COG is to promote intergovernmental cooperation and coordination. Thi3 necessitates a considerable amount of information dis- semination through the mails, a major portion of which are referrals of fed- eral grant requests, planning documents, and review materials for the COG Board and other committees. Mail rates have recently been raised and may possibly rise again during the coming year. The total cost for postage is being raised to reflect the volume of mail generated by the COG and the added requirements of the expanded Ridesharing Program. 2,035 2,145 372,333 371;747 $ 11,867 $ 25,000 $ 3,200 $ 3,700 203 SUBSCRIPTIONS AND PERIODICALS $ 125 $ 125 This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is help- ful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. LIME ITEM DESCRIPTION BUDGETED REQUESTED 1986-87 1987-88 206 COMMUNICATIONS $ 2,900 S 3,400 Communications, specifically the tele- phone, play an important part in carry- ing out the coordination of COG's Trans- portation Planning functions with local, State, and Federal agencies. Efforts have been mage to keep long distance calls to a minimum. The County is con- verting over to a new system and costs will go up temporarily to cover these costs. 209 MEMBERSHIPS Included in memberships are COG's mem- berships in C�_1COG ($700) and in the California Association of Coordinated Transportation (CALACT - $50). In addi- tion there are staff memberships for the professional.planners in the American Planning Association (APA - $700). 211 EQUIPMENT MAINTENANCE 214 $ 1,450 $ 1,450 This line item includes funds for the maintenance and repair of the office equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. RENTS AND LEASES - EQUIPMENT $ 1,250 $ 2,500 The cost incurred within this line item reflect COG's copying costs. COG is cur- rently leasing a new copying machine. The old one outlived its lease by many years and was no longer serviceable. The new machine is slightly more expen- sive, but has additional features that are of value to the COG in producing quality reports. $ 3,100 $ 4,186 217 TRANSPORTATION AND TRAVEL $ 7,500 $ 8,000 COG`s are for the most part intergov- ernmental in nature and frequent inter- action with other agencies outside the County is essential. Trips outside of LINE ITEM 217 BUDGETED REQUESTED DESCRTPTION 1986-87 !987-88 the County are for these essential meet- ings and for training and/or special educational purposes which enable staff' to conduct their duties in a more knowl- edgeable fashion. Changes in the trans- portation planning profession occur frequently and rapidly, and the opportu- nity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as provid- ing direction to the preparation and implementation of transportation plans. Some typical travel needs for the year include: Ridesharing travel, training and out- reach --$2,000 . 1 Workshop sponsored by the Institute of Transportation Studies - $350 1 Training Course sponsored by Federal DOT - $400 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 10 meetings Calif. Committee of Regional Council Directors (state- wide, usually N. Calif.) - $600 1 national conference or business meeting of significant importance - $1,400 Attendance for two at the annual Intermodal Planning Group Conference - $400 4 dinner meetings of the COG Execu- tive Committee - $160 One COG Board member attendance at CalCOG - $400 Request - $8,000 218 MOTOR POOL $ 2,700 $ 1,000 The decrease reflects the fact that the COG no longer has a County vehicle per- manently assigned to it. The costs shown are for COG use of motor pool vehicles for trips within and outside the County. LINE ITEM DESCRIPTION 220 PROFESSIONAL, AND SPECIAL SERVICES Funds included in this line item are used chiefly to carry out contractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks include: annual financial and compliance audits - $20,000; expansion of the Ridesharing Program to include Stanislaus Ccunty - $45,000; legislative bill service - $2,000; a personnel classification study approved by the COG Board - $8,000; the preparation of a moe.el Air Quality Reduction Ordinance - $10,000; Specialized staff computer training - $2,000; recalibration of the computer transportation modeling - $5,000; Tracy Transit Marketing Study - $13,000, and a special joint corridor modeling study with MTC - $20,000. 220- SPECIAL DISTRICT ACCOUNT REPORTS 0010 220- SMTD CONTRACTUAL CHARGES 0083 These are UMTA funds that COG passes through to SMTD to perform certain tran- sit planning functions. 220- ALLOCATED SERVICE DEPARTMENT COSTS 0200 BUDGETED REQUESTED 1986-85 1986-87 $ 42;700 $125,000 $ 60 $ 60 $ 14,000 $ 25,200 This figure represents the cost alloca- tion plan prepared by the County as the estimated charges for services rendered by the County to the COG during the fis- cal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the fol- lowing year's billing. The increase reflects the charges for the remodeling that was done in COG's offices. $ 3,665 $ 14,429 LINE A—TEM BUDGETED DESCRIPTION 1986-87 REQUESTED 1387-88 223 PUBLICATIONS AND LEGAL NOTICES $ 825 $ 500 In the course of the year, it is neces- sary to advertise public hearings for the purpose cf adopting various plans and plan elemenis. The funds requested are an estimate of such a need. 232 INSURANCE - WORKER'S COMPENSATION $ 500 $ 434 This figure is based on estimates pre- pared by the County 236 INSURANCE - CASUALTY $ 90 $ 156 Exact figures for this cost center are derived by the County. The COG's share of this cost is calculated at $156. 264 RENTS - STRUCTURES AND GROUNDS $ 7,900 $ 9,000 The increase reflects the added space acquired by COG following the remodeling of the building. TOTAL - SERVICES AND SUPPLIES $103,832 $214,140 451 FIXED ASSETS A) Office Equipment . One 4 -drawer metal file cabinets $ 345 . One 60" x 36" metal bookcases $ 210 . One 42" 3 -shelf, 2 adjustable shelves, bookcase $ 140 . One 2 -drawer metal file cabinet (legal) $ 250 . Three map files $ 150 B) Computer Equipment . Two XT Computers $ 5,500 Computer Peripherals $ 1,500 . Computer Work Station $ 300 TOTAL FIXED ASSETS $ 7,330 $ 8,395 BUDGET TOTALS Total Salaries Total Fringe Benefits Total Services and Supplies Total Fixed Assets TOTAL Budgeted 1986-87 $332,660 $ 39,673 $103,832 $ 7,330 $483,495 Requested 1987-88 $331,283 $ 40,464 $214,140 $ 8,395 594,282 TOTALS $483,495 $433,713 $594,282 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1987-88 Line Item Budget Estimated Budgeted Actual Requested Line 1986-87 1906-87 1987-88 Item Description 131 Salaries - Extra Help 7,000 845 7,400 141 Salaries - 325,660 290,000 324,283 Contractual 1,241 -0- -0- 189 Unemployment Comp. 11,529 10,730 11,988 191 Retirement 5,937 5,750 6,160 193 OASDI 193- -0- 267 1,251 003 Medicare 231 231 220 194 Life Insurance 18,700 16,500 18,700 195 Health Insurance 2`035 2,000 2,145 196 Dental Insurance 201 Office Expense - 11,867 14,000 15,000 General 202 office Expense - 3,200 3,000 3,700 Postage 203 Subscriptions and 125 125 125 Periodicals 2,900 2,900 3,400 206 Communications 1,450 750 1,450 209 Memberships 1,250 -0- 2,500 211 Equipment Maintenance 214 Rents & Leases - 3,100 2,800 4,186 Equipment 217 Transportation and 7,500 7,300 8,000 Travel 2,700 1,800 1,000 218 Motor Pool 220 Professional and 42,700 42,700 125,000 Special Services 220- Special District 60 60 60 Account Reports 220- SMTD Contractual 14,000 14,000 25,000 0083 Charges 220- Allocated Service 3,665 3,665 14,429 0200 Department Costs 223 Publications and 825 375 500 Legal Notices 232 Insurance - Workers 500 450 434 Compensation 90 135 156 236 Insurance - Casualty and 6,000 9,000 264 Rents - Structures 1,300 7,330 8,395 451 Fixed Assets ------- ------- TOTALS $483,495 $433,713 $594,282 CITY COUNCIL EVILYN til OLSON, Mavor JOiiN R (Randy) SNiDIR Njayor Pro Tempore DAVID 'V HINCHMAN JAMES W PINKERTON. It FRED M REID CITY OF LORI CITY HAIL, 221 WEST PINE STREET CAL L BOX 3006 LODI, CAPFORNtA 9523-1910 1209)334-5634 T1 L F C (:)Pt F R.( 209) 33 3-6795 July 2, 1987 Mr. Peter D. Verdoorn Executive Director San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, California 95205 Dear Mr.Verdoorn: THO .AAS A. PETERSON City Manager ALICE tiA REtMCHE Citi•. Cierk RONALD M. STEIN Cit, Attorney This letter will confirm that the Lodi City Council in action taken at the Regular Meeting of July 1, 1987 approved the budget for the operation of the Sar Joaquin County Council of Governments for 1987-88. Should you have any questions regarding this matter, please do not hesitate to call this office. Very truly yours, ALICE M. REIMCHE City Clerk