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HomeMy WebLinkAboutAgenda Report - July 1, 1987 (77)C-flUNCIL COMMUNICATION �i�CII ." iP+i Ik1TI NO. TO: TF:E CITY COUNCIL July 1, 1981 ERC>N1: THE CITY MANAGER'S OFFICE AGREEMENT BETWEEN CITY CAB COMPANY AND CITY OF LODI FOR DIAL -A -RIDE SER�rT.0 S SUBJECT: APPROVE PREPARED BY: Assistant City Manager RECOMMENDED ACTION: The City Council authorize the Mayor and City Clerk to execute the attached agreement for Dial -A -Ride services. This agreement will continue the C;tY's BACKGROUND INFORMATION: Cab relationship with City Cab Company. Y Company will continue to provide drivers and dispatch services for Lodi Dial -A -Ride. Respectfully submitted, JLG:br attachment " x A�� Jerry L. Glenn Assistant City Manager -1- CITY COUNCIL EVE L'i N M OLSON Mavor CITY O F L O D I j(-)HN R. (Randy) SNIDER ,aay Gr Pro Tempore -- - - ciry HALL. 221 \v LST PINE STREET DAVID M. HINCHMAN CALL BOX 3006 LODI, CALIFORNIA 95241-1910 JAMES W PINKERTON, It (209) 334-5634 FRED M RECD TELECOPIER .1209! 333-6795 July 2, 1987 T HO!,1AS A PETERSON Citv htatrager ALICE M REIMCHE City Oerk RONALD M STEIN City Attorney Ms. Doralee Boles Transportation Coordinator County of San Joaquin Department of Public Works P. 0. Box 1810 1810 East Hazelton Avenue Stockton, CA Dear Ms. Boles: Enclosed please find a fully executed copy of agreement dated July 1, 1987 between City Cab Company and the City of Lodi for Dial -A -Ride services approved by the Lodi City Council at its regular meeting of July 1, 1987. Also attached please find a certified copy of the authorizing resolution. Should you have any questions regarding this matter, please do not hesitate to call this office. Very truly yours, ALICE M. REI CHE City Clerk End . A\. AGREEMENT THIS AGREEMENT, made and entered into this _est_ herreinafteraLl called—"2 198 198 7 ;, by and and between the City of Lodi, a municipal corporation, Rae Teel Margrave, doing business as City Cab Co. of Lodi, California, hereinafter called "CONTRACTOR". It is the intent of the City of Lodi to provide subsidized low-cost transportation to all residents of the City of Lodi. This transportation system is to be a demand response system with vehicles owned by the City, with operating policies promulgated by the City. Company will provide the day-to-day operations of the system, provide the drivers and the dispatching of the vehicles. In order to carry out said plans, the parties hereto are entering into this Agreement to cover the specific items of obligation of the respective parties. In consideration of the mutual covenants and conditions herein contained, it is hereby agreed between the parties as follows: I. Scope of Work CONTRACTOR shall provide Dial -A -Ride services 6 days per week (Monday through Saturday excluding New Years, Washington's Birthday, Memorial Day, July 4th, Labor Day, Thanksgiving Day, and Christmas) to include operation and dispatching for a CITY -wide Dial -A -Ride system. CITY will provide the necessary vehicles and mobile radios. CITY will also do all maintenance and repairs, preventative maintenance routines and fuel which will be billed directly todiOTRcCTOR as CITY's then present costs. CONTRACTOR will provide drivers,p two-way radio communications system including proper radio frequency and a ystem. Actual system operations, CONTRACTOR resident manager for the s ce area boundaries, and servics hours are fully requirements, schedules, servi described below. 2. Description of Service a. Type of Service The service to be provided shall be a demand response type service operating Monday through Saturday excluding New Years Day, Washington's Birthday, Memorial Day, July Fourth, Labor Day, Thanksgiving and ider iSamas deliver them toCTOR their ll required to make every effort to p P destination within forty-five (45) minutes of the call for service. b. General Description of Services CONTRACTOR shall be responsible for service operations including, but not limited to: assignment of vehicles, drivers and dispatchers; efficient routing in service area; ticket collection and knowledge of the particular requirements of individual aged and handicapped riders. CONTRACTOR's drivers shall assist passengers while boarding and deboarding vehicles as required. Page I of 7 +; hall he collected for up to 3 Dial -A -Ride passengers E. Only I c�et s in oint and destination point. In no case will travelling between the same or79 p more than 5 adults be transported at any one time. 3. Hours of Service rvc e shall be 7:00 A.M. to 7:00 P.M. Monday through Friday and 9:00 Hours of se Saturday. CONTRACTOR will be expected to have A.M. through 5:00 P.M. on sufficient drivers available to opera P e hours on Sat rday h 48 service hours per day Monday through Friday and 24 ser 4. Service Area The service area of the Qial-a-Ride systemsWoodbridgethe rate south of limits of the City of Lodi, the community o Woodbridge Road and the Arbor Mobile Home Park in Acampo. 5. Dispatching CONTRACTOR shall provide a two-wayGisadio atchsandeveh forcommunications operator o,dutie between shall not central dispatcher and vehicles. p wired to have be performed concurrently by one person. CONTRACTOR shall b through Friday and from 7:00 A.M. to 7:00 p.m. on Monday 9 one dispatcher on duty CONTRACTOR shall maintain a telephone 9:00 A.M. to 5:00 P.M. on Saturday. stem for service requests and service nformti annum n addition d sy ferentCOfrom Ct�e shall have a listed business office p a service request and information number. 6. Vehicles and Associated Equipment will rovide the necessary vehicles and mobile radios for the service CITY P requirements described in Paragraph 3. 7. Radio Equipment CONTRACTOR shall provide the necessary base statioperformance of i necessary approved frequency for the satisfactory p ;. the system. g. Fare Collection Monetary fares will not be collected by CONTRACTOR nor his employees. r all tickets collected CONTRACTOR shall be required to collect ui1ect dafromnanyosource for the operation per CITY's instructions. All monies collected property of CITY. of this system shall be the exclusive prop 9. Maintenance All maintenance and associated repairs including appropriate preventative maintenance will be performed in the CITY's service center. CONTRACTOR shall be responsible to report any operational problems with the vehicles. CITY will also provide all necessary fuels and lubricants., The cdst of maintenance and fuel will be deducted from the periodic CITY payments to CONTRACTOR at CITY's c, t. 10. racilities CITY will provide storage for all the necessary vehicles. CONTRACTOR shall be responsible to have an office and dispatch center within the service area. CONTRACTOR will be responsible for having a local dedicated telephone number for Dial -A -Ride purposes. 11. Employees a. CONTRACTOR shall provide initial training and periodic retraining of its employees used in the Dial -A -Ride system. Training shall include, at a minimum: instruction in primary disabilities and their manifestations, first aid, public relations and personal attitudes related to the aged and handicapped. All vehicle operators shall have a clearance from the City of Lodi Police Department. b. CONTRACTOR will be required to provide and maintain Worker's Compensation insurance covering their employees as required by the State of California. A certificate of insurance shall be provided CITY setting forth the terms contained herein with the provision that the policy upon which the certificate is issued will not be cancellable without thirty (30) days prior written notice to CITY and a copy of same shall be kept on file. c. Vehicle operator employees must be neatly dressed and groomed 5 at all times. CONTRACTOR shall not employ as an operator any cf the following persons: (i) Any person who does not have a minimum of four (4) years licensed driving experience;: s` (ii) Any person who has been convicted of a crime involving s moral turpitude or narcotics within the two (2) years immediately preceding employment; a (iii) Any person who has been convicted of driving a vehicle recklessly within the two (2) years immediately preceding employment; ., (iv) Any person who has been convicted of driving a vehicle L while under the Influence of intoxicating liquors and/or ,. drugs within the five (5) years immediately preceding employment or following employment; Page 3 of 7 f E id Any person not possessing at leas' a v`1 i al's ornia. ) h the State oI drivers' liceltse issued y (vi) in addition all drivers must meet all of the requirements of Section 5.24.070, 5.24.290, 5.24.300 and 5.24.310 of the Lodi Municipal 12. Indemnity and Insurance_ the term hereof CONTRACTOR agrees to maintain in full force during and under which the nal liability i^surance which contains an an Additional Named a policy of general an Additional I against all costs, Insured Endorsement naming CITY as ro erty of or based upon, any and all property in insurer agrees to indemnify and hold CITY harmless from and ag expenses, and liability arising outinjuries, including death, sustained damage, or damages for personal the demised premises; where such accident, results °r is claimed to have resulted, from accidents occurring in or about the 'TRACTOR, or CONTRACTOR'S agents or damage, or injury, including any act or omission or, the part Of CONTRACTOR, mentation of this contract. The 10� 000 Property ° Damage employees limits in the implementation 000,000 Bodily Injury, $s. insurance shall be $500, QQQrS., said insurance policy 1 000,000 combined single limit. In addition to the Additional Name or $, r Policy of insurance, Insured Endorsement�o ° ncludeRtheOfollowing language= shall be endo the endorsement for the Additional h�u�ed� "Such insurance as is afforded by An other insurance maintained by shall apply as primary insurance. ees shall be excess only and not of Lodi or its officers and employees this endorsement.'` contributing with the coinsurance afforded by duplicate or certificate of said bodily injury and properly A n the above -stated required end sa d e POliCyallwibth damage insurance contains g after the issuance of delivered to the City Attorneyto give CITY at least 30 satisfactory evidence thetcancellat cancellation carrier sreduction d in therecoverage has been any no such days cy prior notice of t reement. If portion during the effective period of this Ag (48) hours prior to the commencement of any p delivery within forty-eight ations, this Agreement shall be null shall and applyidand This be of the Contractors oiler provisions of this Agreement paragraph and all other p ovist ant of CONTRACTOR. construed as applying to any of u` understood and agreed that CONTRACTOR has the responsibility It is required limits of stated insurance, even though CONTRACTOR is ne.maintaining the q In this regard, able to obtain. $500,000 insurance coverage at this tic �. only to accept the $500,000 amount of coverage at this time because °f CITY agrees however, both CONTRACTOR and CITY agree f the inability to obtain required limits, a. to continue to diligently search for insurance coverage in the heretofore required limits. Lodi shall be responsible upon receipt of invoice or other evidence & of Lo policy - for City a the premium for the above-mentioned insurance p Of cost, to pay Page 4 of 7 4 13. Term of Contract The term of this Agreement shall be for a three-year period beginning Tuesc�y, July 1 1986, subject to the termination clause antse torCITY an ' ear -to -year basis for up to three additional paragraph 18 OT this Agreement. In addition CONTRACTOR hereby 9 agreement an option to renew the Agreement on a Y Agreement al remain successive one (1) year terms. Unless specifically modified by mutual ll in writing, all terms, conditions and covenants of this Agthe that in effect during the additional t dr s here n proms videor d, he subsequentcyearsn shall the amount to be paid for said ad be determined through negotiations between CITY and CONTRACTOR. 14. Additional Information and Requirements CITY reserves the right to modify, change, or expand specified service rease or levels. In addition, CITY reserves entteerClTY shallto crenegotiaiecthe srates rwith to 20%. If changes exceed 2G%, rate the system in conformance CONTRACTOR. CONTRACTOR shall be required to operate with any Public Utilities Clomsis . rules ssyr any other laws, ordinances or regulations affecting the CIT 15. Contractor to maintain Records and Furnish Reports compile statistical data CONTRACTOR shall be required to keep various logs and c per CITY's instructions. Presently, these reports include the fol'.owing: a) a monthly gasoline usage report, b) a monthly service hour report, c) a daily dispatcher's summation report, d) a complaint log. separate log for all Dial -A -Ride e) CONTRACTOR shall maintain a the call was re customers, showing the time the received, t washe time the passenger was picked up, and the time the passenger - dispatched. f) CONTRACTOR agrees to submit t andat the csame dtime kor al shall, Dial -A -Ride passengers s Tickets and logs shall be present copies of said logs. presented bi-weekly. 16, Upon the effective date of this Agreement, nted to CITY for service within Company shall be reimbursed at the rate of $2.75 for each Dial -A -Ride ticket preseof the City of Lrii, and $3.25 for each ticuaetntk to theented AgreementhdatedyNovember 16, purs service to the Woodbridge area, presentation of logs and 1982 by and between the City of Lodi and the County of San ,Joaquin (Resolution No. 82-129), during the term of this Agreement upon P assengers served by tickets which establishes the number of Dial -A -Ride p CONTRACTOR. Page 5 of 7 17. Equal Employment Opportunity CONTRACTOR shall be required to certify that he or she is in compliance with the Civil Rights Act of 1964, Executive Order N,-). 11246, the California Fair Employment Practices Act, and any other applicablE Federal and State laws and regulations relating to Equal Opportunity Employment. 18. Termination Clause This Agreement may je terminated by CITY should CONTRACTOR breach or default in the performance or any of these Agreement provisions. The termination clause will provide CONT,4ACTOR a period of thirty (30) days after written notice from the CITY to correct a deficiency, except in the case of intentional breach. CONTRACTOR will not be deemed to be in default if earthquake, flood, fire, riot, insurrection, commandeering of material, equipment or facilities, or similar causes beyond the control of CONTRACTOR which render performance impossible. 19. Condition of Grant Approval This Agreement shall be conditioned upon State grant approval, the continuation of State funds to subsidize the transit system and the ongoing ability of the system to meet State grant requirements. 20. Financial Reporting Requirements CONTRACTOR will be required to establish and maintain full and complete books of account for the service. Such books of account shall be kept separate from CONTRACTOR's other operations. Such books of account, records of any related business, and accounting procedures shall be subject to approval, inspection, and audit by authorized employees and agents of the City of Lodi. Page 6 of 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. CITY CAB COMPANY CITY OF LODI, a municipal corporation r '� By ,- By Rae Neel Hargrave Eve yn M. son dba CITY CAB CO. Mayor Approved as to Form: Attest: Ronald M. Stein A zce M. Re�mche City Attorney City Clerk City of Lodi ` Y TXTA.07A C 0 UNNC208 q. S Page 7 of 7 r 4 t ;F RESOLUTION NO. 87-73 APPROVE AGREEMENT BETWEEN CITY CAB COMPANY AND CITY OF LODI FOR DIAL -A -RIDE SERVICES RESOLVED, that the City Council of the City of Lodi does hereby approve Areement between City Cab Company and City of Lodi for Dial -A -Ride Services as shown on Exhibit A attached hereto and made a part hereof. BE IF FURTHER RESOLVED that the City Council of the City of Lodi does hereby authorize the Mayor and City Clerk to execute the Agreement on behalf of the City. Dated: 3uly 1, 1987 I hereby certify that Resolution No. 87-73 was passed an adopted by the City Councii of the Cit o f Lodi in a Regular Meeting held July 1, 1987 by the following Ayes: Council Members - HinchmSnider aand POlson t(Mayor)d� Noes: Council Members - None Absent: Council Members - None Attest: ALICE M. REIMCHE City Clerk 87-73