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HomeMy WebLinkAboutAgenda Report - June 20, 1984 (101)--Z CITY 0(X>rICIL N1EWING JUNE 20, 1984 ; •-�..... d5�r. fes--- /�d .. �_ --- • - -:-.«= 1984-85 Ctx I:oilming intrwhiction of the nvitter by City Nim—ager (Moves. HI E'1' Apfixwm) a 1 en};t by discussion nrxi c ues t i ons di me t ed to Staff. ("Wil, Coca i l . on ►rpt i on o f Ninvor Pro Tenpore Hinctmui. Oi son \ second, adopted ion No. 84-084 aj4woving the 1984-b5 IMS. 9). 84-984 San Joaquin Goinity C.omicil of Gownimunts thx vt. rt i r 1 ` . V L 1 n - X0,1 ;7.. ,T. N ' - '�. � k�� �'Xr i {.,, p''j• tk1], - .iii. +r s: yX101 . 8 t 55 • � "T .�" sfn� ti `t (.k..Z ,* • •: i ,. r4 ' -h'-_. tr �f SZ ,�*}} 4 vmi'iO,JYTk•� �,.: A�r CITY COUNCIL IO IN R. (R&Wy) SNIDER, Maya DAVID M. NINCHMAN Mayor Pro Tof V00 WE LYN M OLSON TAMES W. 04NKERTOK It. FRED M REID CITY OF LODI CITY HALL. 2" WEST PINE STREET POST O"KE BOX 320 LODI; CA FORNIA 9S241` (209) 334-5634 June 26, 1984 Mr. Peter D. Verpoori Executive Director San Joaqui-n County CouneiI of Governments 1860 East Hazelton Avenue Stockton, CA 95205 Dear Mr. Verpoorn F] HENRY A. GLAVES. If. City Manapr ALICE M. RUMCM City ChA RONALD !M: STEIN 0ty ANomay. Please be advised that the Lodi City Council at its regular meeting of June 20. 1984 adopted- Resolution No. 84-0.84 approving the proposed 1984-8,5 San Joaquin County Coutteil of Governments Budget; a certified copy of which is attached. Should you have any questions regarding this action, please do not hesitate to call. Very truly yours, Alice M. niche City Clerk AMR #i Enc. IMSOLUTION NO. 84-084 RESOLUTION APPROVING THE FROFOSED 1984-85 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS BUIDGET RESOLVED, that the City Council of the City of Lodi does hereby approve the proposed 1984-85 San Joaquin County Council of Governments Budget, a copy of which is attached hereto, marked Exhibit "A", and thereby made a part hereof. Dated: June 20, 1984 1 hereby certify tha-t Resolution No. 84-084 was passed and adopted by the City Council of the City of Lodi in a meeting held June 20, 1984 by the following vote: .ayes: Council Members - Reid, Hinchman, Olson Pinkerton a Snider (Mayor) Noes: Council Members - None Absent: Council Members - None Ace d.imche City Clerk 84-084 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary --1984-85 LINE ITEM BUDGET AND JUSTIFICATION (0346010 The following are the salaries and fringe benefits for the staff of - the San Joaquin County Council of Governments for the 1984-85 FY and include any step increases and negotiated cost of time increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LIFE BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 1984-85 131 SALARIES - EXTRA HELP $ 7,000 $ 5,000 This is .to secure student help during the summer months of the year in undertaking the annual traffic counts and other tasks. This will save considerable monies in not having to use COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL $217,223 $225,601 This category includes all COG's full-time positions. The calculated -salaries -allow for promotions and normal step increases. The following provides a breakdown of classifications; 1 Executive Director 1 Transportation Planner 3 Planner II's 1 Planner I 1 Account Technician II 1 Clerk Steno II 1 Clerk Steno I 189 UNEMPLOYMENT COMPENSATION $ 1,203 $ 1,.128 i91 RETIREMENT 21,048 11,991 193 OASDI 8,413 5,435 194 LIFE INSURANCE 256 33 195 HEALTH INSURANCE 1510244 10,161 196 DENTAL INSURANCE 1,510 1,207 TOTAL SALARIES AND EMPLOYEE BENEFITS $271,897 $260,156 LINE BUDGETED MUES YTEM DESCRIPTION 1983-84 1984-� 201 OFFICE EXPENSE - GENERAL $ 3,200 $ 31,200 The expenses in this category include all regular office suEElies essential to the operation—10-f the COG as a Planning Agency. one of the major costs included in this line item is printing. The printing of our Annual Report.Overall Work Program and other reports which are prepared dur- ing the year. 202 OFFICE EXPENSE - POSTAGE One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a con- siderable amount of information dssemi- notion through the mails, a major portion of which are referrals of federal trans- portation grant requests, planning docu- ments and review materials for the COG Board and other committees. Mail rates may rise again during the coming year. 203 SUBSCRIPTIONS AND PERIODICALS This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. It is impossible to list all the specific publications at this time due to uncertainties as to What publications will actually be available. COG does subscribe.to a number of periodicals which are as fol- lows: Transit Journal $18.00 etro 8.00 ss ansit 15.00 Bicycle�orum 8.00 Together, these documents and other periodicals provide the current tech- nical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. $ 2,300 $ 125 1 2 , 300 1 tt LINE BUDGETED REQUESTED ITEK DESCRIPTION 1983-84 1984-85 206 COMMUNICATIONS Communications, specifically the tele- phone, play an important part in carrying out the coordination of COG's Transporta- tion Planning functions with local, State and Federal agencies. Efforts have been made to keep long distance calls to a minimum. The County's new computerized system should help reduce costs somewhat. There will be some costs for relocating some phones this year when the building is remodeled. 21.1 EQUIPMLNT MAINTENANCE This line item reflects the cost of the contractual maintenance service as secured by the- County for two electric tX ewrtters and two ten -key calculators_, The ompters are still—under warranty. 214 RENTS AND LEASES - EQUIPMENT The cost incurred within this line item reflect COG's xeroxing costs. Consider- able reliance upon a reproduction machine is essential to carrying out our varied responsibilities. This figure barely. covers the cost of the basic machine rental charge plus copies, 217 TRANSPORTATION AND TRAVEL Trips outside of the County are fomes- sential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transportation planning profession occur frequently and rapidly, and the oppor . tunity to attend conference, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as providing direction to the preparation and imple- mentation of transportation plans. Some typical travel needs for the year include: . 1 Workshop sponsored by the Institute of Transportation Studies - $250 1 Training Course sponsored by Federal DOT - $300 $ 2,900 $ 2,400 $ 113 $ 118 $ 2,800 $ 2,800 $ 2,400 $ 4,000 • LINE ITEM DESCRIPTION C-7 1 Annual IPG meeting (2 persons) - $990 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $300 10 unscheduled meetings with state agencies in Sacramento - $300 1 national conference or business meet- ing of significant importance $1.500 10 meetings of the RTPA's and CCRCD which meet in Los Angeles, San Francisco and Sacramento - $300 Dinner meetings of the COG Executive Committee - $60 BUDGETED RE 1983-84 1 MOTOR POOL $ 2.300 $ This line item reflects costs to be in- curred by COG in using motor poor vehicles for trips within and outside the County as well as the estimated cost for maintenance and operation of the vehicle assigned to the COG Director. PROFESSIONAL AND SPECIAL SERVICES $ 32,200 Funds included in this line item are used chiefly to carry out contractual work or specific items in the transportation por- tion of the COG's Overall Work Program, These work tasks are contracted to the Counter Planning Department ($7,000), the t8' oc"ktoon Fretrropblitan �firansit District ($12.000) and ($180000) for audits. Financial and compliance audits are re- quired to be performed annually. Addi- tionally. up to $25,000 may be used for contractual planning to update the noise contours for the major roads and airports throughout the County. 220- ALLOCATED SERVICE 0200 DEPARTMENT COSTS This figure represents the cost alloca- tion plan prepared by the County as the estimated charges for services to be rendered during the fiscal year. At the end of the year they calculate the pre- cise charge and make an adjustment or roll forward on the following year's billing. Also included in this figure is an annual rental figure of $6000. $ 8,500 r 1 w; 2,5q , J� �1 l �s 62 , 0001 1 $ 10, 0 0 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 1984-85 223 PUBLICATIONS AND LEGAL NOTICES $ 325 $ 325 In the course of the year, it is necessary to advertise public hearings for the pur- - pose of adopting various plays and plan elements. The funds requested are an esti- mate of such a need. 232 INSURANCE - WORKER'S CURPENSATION $ 752 $ 1.219 This figure is based on estimates prepared by the Councy. 236 INSURANCE - CASUALTY TOTAL SERVICES AND SUPPLIES 451 FIXED ASSETS a) In an effort to enhance the compute capability which we have.developped over the year, it would be beneficial if we could acquire a 10 mega -byte hard disc storage unit. This would basically give the computer unlimited storage. b) So the letter utility printer ears be moved to any o the computers it will need to be mobile, therefore a p3riuter -stand with casters is needed. c) In order to have the computers produce graphics (charts, graphs etc.) a Hercules- Graphics Card for the IBM-PC is needed. d) For improved work space in. doing small in-house graphic lay -out and design a small 3' x 5' drafting table is re- quested. $ 63 $57,978 $12.00'0 TOW $ 63 $91,050 $ 3,925 $ 3,000 $ 150 $ 400 $ 375 3,925 0 BUDGET TOTALS Budgeted Requested 1983-84 1984-85 Total Salaries $224,223 $230, 601 Total Fringe Benefits 47,674 29,5.'55 Total Services and Supplies 57,978 91,050 Total Fixed Assets 12,.000 3,5425 Total 1984-95 Budget $3411-875 $355,131 SAN JOA0U1N COUNTY COUNCIL 'OV 60VAVWA� 1560 EAST HAZILTON AVENUE STOCKTON. CALIFORNIA 95205 TELEPHONE :2091 9a4-2233 April 27, 1984, Mr. Henry Glaves City Manager City of Lodi 221 W. Pine St. Lodi, CA, 95249 Dear Mr. Glaves: Ar stipulated in the recently adopted Joint Powers Agreement of the San Joaquin County Council of Oovernments, I am for -ward -ling to you fnr your Council's review and ratification, the COG's proposed 1994-85 Preliminary Budget Proposal. In an effort to answer some of the questions which may axise, I have included the following- explanations of the various line items. Line item 131 - Self Explanatory 141 - The increase reflects normal merit increases and a 5% co.,ntraeted cost of living increase that is effective 24 December 1984. 191-193 - These decreases are a result of some staff members being dropped from participation in Social Security and the retirement program when the COG's reotganitation took place. 194-195-196 - Decreases in these line Items reflect the result of the County's contract negotiations wherein the employees are pickinqup a larger share of the cost of these benefits. COG employees participate in the County fringe benefit programs. 201 - Self Explanatory 202 - Self Explanatory 203 - Self Explanatory 0 COUNTY OF SAN JOAQUIN • CITIES OF STOCKTON, LODI, TRACY, MANTECA, ESCALON, RIPON 0 I -K Cy i �. "-4- i.++I4� '41 E,"I> VIM, i , Mr. Henry G.laves Page Two April 27, 1984 S 206 - Self Explanatory 211 - Self Explanatory 214 - Self Explanatory 217 - The increaso in this line item ;:effects the intergovernmental nature of the COG and the essential interaction that is required with Federal, State, and Regional agencies. It shoule be noted that the COG Board recently adopted a travel policy which requires travel outside a 150 mile radius or involves overnight lodging to secure COG Board approval, thereby exercising con -trot over the largest portion of the travel budget. 218 - The increase in this item is the result of higher fuel and m.intenance costs. 220 - This cost category fluctuates dramatically from year to year dependent upon several factors: a) the amount of pass through money that is programmed. This year it involves ;12,000 in UMTA funds to SMTD and $7,090 to the County fot maintaining the Socio Economic/Demographic Data Base for the COG; b) The number and type of audits that must be performed. This includes financial And compliance audits of L -TF and STA monies for all the cities and the County as well as for the funds administered by COG. Additionally, there will be Audits of the COG and its U?Vf A, FHWA and State Subvention grants; c) And lastly the number of contracted studies tha-t the COG may initiate during the year. Some funds have been budgeted for a possible update of the COG's Noise Study conducted several years ago. Any funds not exper4ed during the fisrai year will be carried over for use in next years planning program. 220-0220 - This item includes charges assessed to the COG by the County for services rendered. Although the overall allocated service department costs dropped somewhat when COG was reorganized, we must now include rent to the County for the space COG occupies. This rental figure increases the total cost. Mr. Henry Glaves Page Three April 27, 1984 223 - Self Explanatory 232 - Self Explanatory 236 - Self Explanatory 451 - Self Explanatory There are ample revenues anticipated from Federal, State and TDA sources to cover all proposed budget expenses. About 518 is Federal., 12♦ State and 37% TDA funds, With the exception of $5,500 being requested from the County for the operation of the Airport Land Use Commissl-on, no general fund monies are being requested from any of the member governments. San Joaquin County COG is also the only COG i-ta the state that does not secure any membership dues from its member- governments. I am also enclosing a copy of COG's tentatively approved 1984-8-5 Overall Work Program which gives you some idea of the variotts work tasks that are programmed for the comingyear•. Your cooperation in expediting the ratification of the COG's budget will be greatly appreciated. If you have any questions on the matter, please feel free to contact me. Ve truly outs, PETER D. VERDOORN Executive Director PDV/bv Enclosures SAN J OAQU I N COUN'T'Y COUNCIL OF GOVERNMENTS Preliminary - 1984-85 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 19£4-85 FY and include any step increases and negotiated cost of time increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. L114E BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 1984-85 131 SALARIES - EXTRA HELP $ 7,000 $ 5,000 This is to secure student help during the summer months of the year, in undertaking the annual traffic counts and other tasks. This will save considerable monies ire not having to use COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL $217,223 $225,601 This category includes all COG's full-time positions. The calculated salaries allow for promotions and normal step increases. The following provides a breakdown of classifications: 1 Executive Director 1 Transportation Planner 3 Planner- II's 1 Planner I 1 Account Technician II 1 Clerk Steno II 1 Clerk steno I 189 UNEMPLOYMENT COMPENSATION $ 1,203 $ 1,128 191 RETIREMENT 21,048 11,9`91 193 OASDI 8,413 5,035 194 LIFE INSURANCE 256 33 195 HEALTH INSURANCE 15,244 10,161 196 DENTAL INSURANCE 1,510 1,207 TOTAL SALARIES AND EMPLOYEE BENEFITS $271,897 $260,156 7_ n U LINE BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 1984-85 201 OFFICE EXPENSE - GENERAL $ 3,200 $ 3,200 The expenses in this category include all regular office su22lies essential, to the operation of� tie s a Planning Agency. One of the major costs included in this line item is printing. The printing of our Annual Report,Overall Work Program and other reports which are prepared dur- ing the year. 202 OFFICE EXPENSE - POSTAGE $ 2,300 $ 2,300 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a -con- siderable amount of information dissemi- nation through the mails, a major portion of which are referrals of federal trans- portation grant requests, planning docu- ments and review materials for the COG Board and other committees. Mail rates may rise again during the coming year, 203 SUBSCRIPTIONS AND PERIODICALS T"nis budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. It is impossible to list all the specific publications at this time due to uncertainties as to what publications will actually be available. COG does subscribe to a number of periodicals which are as fol- lows: Transit Journal $18.0,0 etro 8.00 Iq ss Trans it 15.0 �i`'�cle �Tortim 8.00 Together, these documents and other periodicals provide- the current tech- nical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 125 $ 125 9 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 1984-85 206 COMMUNICATIONS Communications, specifically the tele- phone, play an important part in carrying out the coordination of COG's Transporta- tion Planning functions with local, State and Federal agencies. Efforts have been made to keep long cistance calls to a minimum. The Coun_y's new computerized system should help reduce costs somewhat. There will be some costs for relocating some phones this year when the building is remodeled. 211 EQUIPMENT MAINTENANCE This line item reflects the cost of the contractual maintenance service as secured by the County for two electric typewriters and two ten -key caTcula-tors. T e computers are still under warranty. 214 RENTS AND LEASES - EQUIPMENT The cost incurred within this line item reflect COG's xeroxing costs Consider- able reliance upon a reproduction machine is essential to carrying out our varied responsibilities. This figure barely covers the cost o! the basic machine rental charge plus copies. 217 TRANSPORTATION AND TRAVEL 1-ips outside of the County are for es- seiitial meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in, the transportation planning profession occur frequently and rapidly, and the oppor- tunity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistan-ce to local governments as well as providing direction to the preparation an -d imple- mentation of transportation plans. Some typical travel needs for the year include: 1 Workshop sponsored by the Institute of Transportation Studies - $250 1 Training Course sponsored by Federal DOT - $300 $ 2,900 $ 2,400 $ 113 $ 118 $ 2,800 $ 2,800 $ 2,400 $ 4,000 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 1984-85 1 Annual IPG meeting (2 persons) - $990 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisca or Sacramento) - $300 10 unscheduled meetings with state agencies in Sacramento - $300 1 national conference or business meet- ing of significant importance - $1,500 . 10 meetings of the RTPA's and CCRCD which meet in Los Aneles, San Francisco and Sacramento - $30g Dinner meetings of the COG Executive Committee - $60 218 MOTOR POOL $ 2,300 $ 2,500 This line item reflects costs to be in- curved by COG in using motor pool •jehices for trips within and outside the County as well as the estimated cost for maintenance and operation of the vehicle assigned to the COG Director. 220 PROFESSIONAL AND SPECIAL SERVICES $ 32,200 $ 62,000 Funds included in this line item are used chiefly to carry out contractual worm or specific items in the transportation por- tion of the COG's Overall Work Program. These work tasks are contracted to the County Planning De artmen-t ($7,000), the t_5`ton Metropo itan ransit District ($12,000), and ($18,000) for audits. Financial and compliance audits are re- quired to be performed annually. Addi- tionally. up to $25,000 may be used for contractual planning to update the noise contours for the major roads and airports throughout the County. 220- ALLOCATED SERVICE 0200 DEPARTMENT COSTS $ 8,500 $ 10,000 This figure represents the cost alloca- tion plan prepared by the County as the estimated charges for services to be rendered during the fiscal year. At the end of the year they calculate the pre- cise charge and make an adjustment or roll forward on the following year's billing. Also included in this figure is an annual rental figure of $6000. W W LINE ITEM DESCRIPTION BUDGETED 1983-84 REQUESTED 1984-85 223 PUBLICATIONS AND LEGAL NOTICES $ 325 $ 325 capability which we have developed over In the course of the year, it is necessary the year, it would be beneficial if we to advertise public hearings for the pur- could acquire a 10 mega -byte hard disc pose of adopting various plans and plan storage unit. This would basically elements. The funds requested are an esti- give the computer unlimited storage:. mate of such a need. 3,000 b) 232 INSURANCE - WORKER'S CUMPENSATION $ 752 $ 1,219 moved to any of the computers it will This figure is based on estimates prepared need to be mobile, therefore a printer by the County. 236 INSURANCE - CASUALTY $ 63 $ 63 TOTAL SERVICES AND SUPPLIES $57,978 $91,050 451 FIXED ASSETS $12,000 $ 3,925 a) In an effort to enhance the computer capability which we have developed over the year, it would be beneficial if we could acquire a 10 mega -byte hard disc storage unit. This would basically give the computer unlimited storage:. $ 3,000 b) So the letter quality printer can be moved to any of the computers it will need to be mobile, therefore a printer stand with casters is needed. $ 150 c) In order to have the computers produce graphics (charts, graphs etc.) a Hercules Graphics Card for the IBM --PC is needed. $ 400 d) For improved work space in doing small in-house graphic lay -out and design a small 3' x 5' drafting table is re- quested. $ 375 TOTAL $ 3,925 BUDGET TOTALS Budgeted Requested 1983-84 1984-85 Total Salaries $224.223 $230,601 Total Fringe Benefits 47.674 29.555 Total Services and Supplies 57,978 91,050 Total Fixed Assets 12,000 3,925 Total 1984-85 Budget $341,875 $355,131 SAN JOAQUIN COUNTY COUNCK OF GOVERNMENTS 0 3 1860 East Harelton Avenue RE C E IV E -D StoCkton, California 95202 telephone (209) 944-2233 JUN 19 114 8 4 4 FROM the desk o.E:- LT Tit.t K R C.'TY C -F L.Vjr] TO: For Your Information []Reply Pequested .ETInformation Per Request r] SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 1984-85 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1984-85 FY and include any step increases and negotiated cost of time increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. o h _ Ad.N-CI LIFE BUDGETED REQUESTED ITEM DESCRIPTION 1983-84 198`4-85 131 SALARIES - EXTRA HELP $ 7,000 $ 5,000 This is to secure student help during the summer months of the year in under. to ing they annual traffic counts and other tasks. This will save considerable monies in not having to use COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL $217,223 $225,601 This category includes all COG's full-time positions. The calculated salaries allow for promotions and normal step increases. The following provides- a breakdown of classifications: 1 Executive Director 1 Transportation Planner 3 Planner I's 1 Planner I 1 Account Technician II 1 Clerk Steno II 1 Clerk Steno I UNEMPLOYMENT COMPENSATION $ 1,203 $ 1,128 RETIREMENT 21,048 11,9:91 OASDI 85,413 5,035 LIFE INSURANCE 256 33 HEALTH INSURANCE 15,244 10,161 DENTAL INSURANCE 1,510 1,207 TOTAL SALARIES AND EMPLOYEE BENEFITS $271,897 $2600156 ITEM DESCRIPTION B1983-84 UDGETED REQUESTED 201 Olr?ICE EXPENSE - GE MIAL $ 3,200 $ 3,200 The expenses in this category include all regular office supplies essential to the operation -lo *%*.he COG as a Flaming Agency. One of the major costs included in this line item is printing. The printing of our Annual ReportsOverall Work Progxem and other reports which are prepared dur- ing the year. 202 O"ICE EXPENSE - POSTAGE $ 2,300 $ 2,300 One of the functions of the COG is to promote incergoveromantal cooperation and coordination. This necessitates a Con- siderable amount of information dissemi- nation through the sails a major portion of which are referrals of federal trms- portation grant requests, planning docu- ments and review materials for the COG Board and other committees. Mail rates may rise again during the coming year. 203 SUBSCRIPTIONS AND PERIODICALS $ 125 $ 125 This budget item is wed to purchase technical documents published by the Federal Department of Transportation and other agencies. It is iosaible to list all the specific pvilications at this time due to once=tainties as to what publications will actually be available. COG does subscribe to a number of periodicals which are as fol- lovs Transit Journal $18.00 Metro 8.00 JEWas ansit 15.00 $9cp' clelTorum 8.00 Together, these documents and other Periodicals provide the current tech- nical library.support that is helpful in the preparation of transportation re -ports, plana, and in keeping abreast of the state of the art. L13M ITEM DESCRIPTION 206 COMMICATIONS Communications, specifically the tele- phone, play an importantppaart in carrying out the coordination of COG's Transporta- tion Planning functions with local. State and Federal agencies. Efforts have been made to keep long distance calls to a minim. The County's new computerized systen should help reduce costs somewhat. There will be some costs for relocating some phones this year when the building is remodeled. 211 EQUIPMENT MAINTENANCE This line item reflects the cost of the contractual maintenance service as secured by the County for two electric typewriters and two ten -key emulators. The computers are still—under warranty. 214 RENTS AND LEASES - EQUIPMENT The cost incurred within this line item reflect COG's xeroxing costs. Consider- able reliance upon a reproduction machine is essential to carrying out our varied responsibilities. This figure barely covers the cost of the basic machine rental charge plus copies-. 217 TRANSPORTATION AND TRAVEL Trips outside of the County are for es- sential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transportation planning profession occur frequently and rapidly, and the opor tunity to attend conferences,.wortshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as providing direction to the preparation and imple- mentation of transportation plans. Some typical travel needs for the year include: 1 Workshop sponsored by the Institute of Transportation Studies - $250 1 Training Course sponsored by Federal DOT - $300 BUDGETED REQUESTED 1983-84 1984-85 $ 2,900 $ 2,400 $ 113 $ 118 $ 2,800 $ 2,800 $ 2,400 $ 4,000 1 - BUDGETED REQUESTED ITS! DESCRIPTION 1983-84 1984-85 1 Annual IPC meeting (2 psrsous) $990 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $300 10 unscheduled meetings with state agencies in Sacramento - $300 1 national conference or business meet- ing of significant importance - $1,500 10 meetings of the RTPA's and CCRCD which meet in Los Angeles, San Francisco and Sacramento - $300 . Dinner meetings of the COC Executive Coanittee - $60 218 MOTOR P;rL $ 2,300 $ 2,500 This line item reflects costs to be in- curred by COG in using motor pool vehicles for trips Within and outside the County as well as the estimated cost for maintenance and operation of the vehicle assigned to the COG Director. 220 PROFESSIONAL AND SPECIAL SERVICES $ 32,200 $ 62,000 Funds included in this line item are used chiefly to carry out contractual work or specific items in the transportation por- tion of the COG's Overall Work Program, These work tasks are contracted to the County Planning Plannin De artment ($70000), the StocktontropoZ than Transit District ($12,000), and ($18,000) for audits. Financial and compliance audits are ra- quired to be performed annually. Addi- tionally. up to $25,000 may be used for contractual planning to update the noise contours for the major roads and airports throughout the County. 220- ALLOCATED SERVICE 0200 DEPART COSTS _ $ 8,500 $ 10,000 This figure represents the cost alloca- tion plan prepai4d by the County as the estimated charges for services to be rendered during the fiscal year. At the end of the year they calculate the pre- cis* charge and make an iin?ltis usteent or roll forward pu the foilyear's billing. Also Included figure is an annual rental figure of $6000. F t BUDGETED REQUESTED DiWWPTION 1983-84 1984-85 223 PUBLICATIONS AND LEGAL NOTICES $ 325 $ 325 In the course of the year, it is necessary to advertise public hearings for the pur- pose of adopting various plans and plan elements. The funds requested are an esti- mate of such a head. 232 INSURANCE - WORKER'S COMPENSATION $ 752 $ 1,219 This figure is based on estimates prepared by the County. 236 INSURANCE - CASUALTY $ 63 $ 63 TOTAL SERVICES AND SUPPLIES $57,978 $91,050 451 FIXED ASSETS $12,000 $ 3,925 a) in an effort to enhance the computer capability which we have developed over the year, it would be beneficial if we could acquire a 10 mega -byte hard disc storage unit. This would basicall give the computer unlimited storage. $ 3,000 b) So the letter quality printer can be moved to any of the computers it will need to be mobile, therefore a printer stand with casters is needed. $ 150 c) In order to have the computers produce graphics (charts,ggraphs et.) a Hercules Graphics Crard for the IBM -?C is needed. $ 400 d) For improved work space in doing small in-house gr&Vhic lay -out and design a small 3' x 5 drafting table is re- quested.. $ 375 TOTAL $ 3.925 BUDGET TOTALS Bu eted Requested 1983-84 1984-85 Total Salaries $224,223 $230,601 Total Fringe Benefits 47,674 29,555 Total Services and Supplies 57,978 91;050 Total Fixed Assets 12,000 3,925 Total 1984-85 Budget $341,875 $355,131 1"0 EAST HAULTON AVENUE STOCKTON. CAUKAN1A VS205 TELEPHONE (209) 944-2233 April 276 1984 Mr. Henry Glaves City Manager City of Lodi 221 west Pine Street Lodi, CA 95240 Dear Mr. Glaves: LJ As stipulated in the recently adopted Joint Powers Agreement of the San Joaquin County Council of Governments, I am forwarding to you for your Council's review and ratification, the COG's proposed 1984-85 Preliminary Budget Proposal. In an effort to answer some of the questions which may arise, I have included the following explanations of the various line items. Line Item 131 - Selt Explanatory 141 The increase reflects normal merit increases and a 5% contracted cost of living increase that is effective 24 December 1984. 191-193 - These decreases are a result of some staff members being dropped from participation in Social Security and the retirement program when the COG's reorganization took place. 194-195-196 - Decreases in these line items reflect the result of the County's contract negotiations wherein the employees are picking: up a larger share of the cost of these benefits. COG employees participate in the County fringe benefit programs. 281 - Self Explanatc,ry 202 - Self Explanatory 203 - Self Explanatory • COUNTY OF SAN JOAQUIN 0 CITIES OF STOCKTON. LOBI, TRACY, MANTEC�.6, ESCALO'N, RIPON 0 Ar. Henry Glaves Page Two April 27, 1984 206 - Self Explanatory 211 - Self Explanatory 214 - Self Explanatory 217 The increase in this line item reflects the intergovernmental nature of the COG and the essential interaction that is required with Federal, State, and Regional agencies. It should be noted that the COG Board recently adopted a travel policy which requires travel outside a 159 mile radius or involves overnight lodging to secure COG Board approval, thereby exercising control over the largest portion of the travel budget. 218 - The increase in this item is the result of higher fuel and maintenance costs. 220 - This cost category fluctuates dramatically from year to year dependent upon several factors: a) the amount of pass through money that is programmed. This year it involves $12,0010 in UMTA funds to SMTD and $7,000 to the Coun—ty for maintaining the Socio Economic/Demographic Data Base for the COG; b) The number and type of audits that must be performed. This Includes fi-nancial and compliance audits of LTF and STA monies for all the cities and- the County as well as for the funds administered by COG. Additionally, there will be Audits of the COG and, its 'UMTA, FHWA and State Subvention grants; 4z) And lastly the number of contracted studies that the COG may initiate during the year. Some funds have been budgeted for a possible update of the COG's Noise Study conducted several years ago. Any funds not expended during the fiscal year will be carried over for use in next years planning program. 220-0220 This item includes charges assessed to the COG by the County for services rendered. Although the overall allocated service department costs dropped somewhat when COG was reorganized, we must now include rent to the County for the space COG occupies. This rental figure increases the total cost. Mr. Henry Glaves `go. Page Three April 27, 1984 223 - Self Explanatory 232 - Self Explanatory 236 - Self Explanatory 451 - Self Explanatory There are ample revenues anticipated from Federal, State and TDA sources to coyer all proposed budget expenses. About 51% is Federal,, 12% State and 37% TDA funds. With the exception of $5,500 being requested from the County for the operation of tho Airport Land Use Commission, no general fund monies are being requested from any of the member governments.. San Joaquin County COG is also the only COG in the state that does not secure any membership dues from its member governments, I am also enclosing a copy of COG's tentatively approved 1984-85 Overall work Program which gives you some idea of the various work tasks that are programmed for the coming year. Your cooperation in expediting the ratification of the COG's budget will be greatly appreciated. If you have any questions on the matter, please feel free to contact me. Very truly yours, PETER D. VER'DOORN Executive Director PDV/bv Enclosures