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HomeMy WebLinkAboutAgenda Report - June 19, 2013 C-23AGENDA ITEM C* Z5 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Community Corps Contract MEETING DATE: June 19, 2013 PREPARED BY: Parks, Recreation and Cultural Services Director RECOMMENDED ACTION: Adopt resolution authorizing the City Manager to execute Community Corps contract. BACKGROUND INFORMATION: Community Corps is a work program offered through the San Joaquin County Sheriff's office. Community Corps participants are low-risk inmates scheduled through a central office of the Sheriff's office. When a project is scheduled, participants are transported from the County facility directly to the work site. An Inmate WorkSite Supervisor drives the bus to and from the County facility and provides work site supervision. The City does not provide transportation or supervision of Community Corps work program participants. Program fee rates (see attached) include a Community Corps crew, the supervision, transportation to and from the project site and the necessary tools and equipment specific to the pre scheduled project. The City is not responsible for providing workers compensation insurance for the Community Corps participants or the Inmate Work Site Supervisor. FISCAL IMPACT: The Parks Division will use Community Corps crews a maximum of four times this fiscal year. Specific projects have been identified at Lodi Lake Park and the Grape Bowl. These projects are projected to cost $2,900 this fiscal year. FUNDING AVAILABLE: FY 201 /14 Pa s Division budget (347313, 347314) Jordan Ayers, Deputy City Manager ntemal Services Director Jeff Hoo Parks, l4ecreation an ultural Services Director JH/SD:tl Attachments cc: City Attomey APPROVED: 7U Konradt Bartlam, City Manager San Joaquin County Sheriff Department - Community Corps Service Agreement with City of Lodi Parks and Recreation This Agreement is made and entered into on July 1, 2013, by and between the San Joaquin County Sheriff's Department Community Corps (hereinafter known as SHERIFF) and The City of Lodi (hereinafter known as CUSTOMER). Whereas, the SHERIFF provides general labor by inmates and also provides for their supervision in performing various tasks in and about the CUSTOMER property; and Whereas, the CUSTOMER can provide work opportunities for inmates and is desirous of obtaining the benefits of such labor and supervision; Now, therefore, it is agreed as follows: 1. The term of this Agreement shall begin on the date indicated above and be in effect for twelve (12) months from that date. After initial contract term, upon written mutual agreement, this contract may be extended annually. Either party may terminate this Agreement after giving thirty (30) days written notice to the other. 2. The SHERIFF shall provide inmate laborers under the SHERIFF's supervision to perform the work as outlined in "Attachment A, Job Duties to be Performed by Inmate Labor Work Crews" in and about the grounds of the CUSTOMER. The SHERIFF shall be responsible for all aspects of transportation, safety and supervision of inmates when so engaged. 3. The CUSTOMER shall pay the SHERIFF the appropriate sum as adopted and established by the Board of Supervisors, in the Community Corps Program (CCP) fee schedule. The current fee schedule is attached and incorporated with this agreement. Services performed under this Agreement shall not exceed $5,000 per year. 4. The CUSTOMER shall pay all associated disposal fees for work performed under this Agreement. 5. Each parry agrees that it shall hold the other free and harmless from any and all liability for damage or claims for damage for personal injury or property damage occasioned by their respective performance of this Agreement, save and except for the sole negligence of each. 6. The CUSTOMER retains the right to direct the locations of work to be accomplished so long as the SHERIFF deems it safe for both the public and the inmates. Sheriff Department Community Corps Service Agreement with CUSTOMER Page 2 of 2 7. The SHERIFF agrees that all inmate workers and supervisors are and will remain members of the SHERIFF's workforce and will be covered under the SHERIFF's insurance programs, including worker's compensation coverage. 8. The SHERIFF will bill the CUSTOMER on a monthly basis in accordance to work performed under this Agreement. Invoices shall be submitted by the SHERIFF to: CUSTOMER Official Steve Dutra CUSTOMER Name The City of Lodi Parks and Recreation Address 125 N. Stockton St. Lodi Ca. 95240 Telephone 209-333-6742 Fax 209-333-6153 9. This document and referenced attachments constitute the entire Agreement between the parties and may be amended by written consent by both parties. Approved for SHERIFF by: Greg Williamson Honor Farm Lieutenant 7000 Michael N. Canlis Blvd. French Camp, CA 95231-9781 209-468-4584 Date Approved as to Legal Form: DAVID E. WOOTEN San Joaquin County Counsel Approved for CUSTOMER by: konradt Bartlam, City.Manager City of Lodi 221 Pine St. Lodi Ca. 95241 00 3 Date Approved as to Form: D. Stephen Schwabauer City Attorney By: Attest: MATTHEW DACEY Deputy County Counsel Randi Johl City Clerk SAN JOA QUIN COUNTY! SHE Office of the Sheriff 7000 Michael N. Canlis Blvd ovxT French Camp, CA 95231-9781 Steve Moore Sheriff -Coroner SAN JOAQUIN COUNTY SHERIFF -COMMUNITY CORPS FEE SCHEDULE CREW ONLY $485 PER DAY $315 HALF DAY (3 Hours) CREW & VEHICLE $550 PER DAY $360 HALF DAY (3 Hours) CREW & VEHICLE $585 PER DAY $380 HALF DAY (3 Hours) TOOLS Crew size and vehicle type will be determined on a case by case basis. Factors used to determine crew size and vehicle type are the location of the job, potential safety or security issues and the typetnumber of inmates available for deployment on the job. RESOLUTION NO. 2013-116 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY MANAGER TO EXECUTE COMMUNITY CORPS CONTRACT ------------------------------------------------------------------ ------------------------------------------------------------------ WHEREAS, Community Corps is a work program offered through the San Joaquin County Sheriff's office; and WHEREAS, Community Corps participants are low-risk inmates scheduled through a central office of the Sheriff's office; and WHEREAS, the City does not provide transportation or supervision of Community Corps work program participants; and WHEREAS, the program fee rates include a Community Corps crew, the supervision, transportation to and from the project site, and the necessary tools and equipment specific to the pre -scheduled project; and WHEREAS, the City is not responsible for providing workers compensation insurance for the Community Corps participants or the Inmate Work Site Supervisor. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the Community Corps contract on behalf of the City of Lodi. Dated: June 19, 2013 ------------------------------------------------------------------ ------------------------------------------------------------------ I hereby certify that Resolution No. 2013-116 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 19, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None RA OHL City Clerk 2013-116