HomeMy WebLinkAboutAgenda Report - June 19, 2013 C-23AGENDA ITEM C* Z5
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Community Corps Contract
MEETING DATE: June 19, 2013
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution authorizing the City Manager to execute
Community Corps contract.
BACKGROUND INFORMATION: Community Corps is a work program offered through the San
Joaquin County Sheriff's office. Community Corps participants are
low-risk inmates scheduled through a central office of the Sheriff's
office. When a project is scheduled, participants are transported
from the County facility directly to the work site. An Inmate WorkSite Supervisor drives the bus to and
from the County facility and provides work site supervision. The City does not provide transportation or
supervision of Community Corps work program participants. Program fee rates (see attached) include a
Community Corps crew, the supervision, transportation to and from the project site and the necessary
tools and equipment specific to the pre scheduled project. The City is not responsible for providing
workers compensation insurance for the Community Corps participants or the Inmate Work Site
Supervisor.
FISCAL IMPACT: The Parks Division will use Community Corps crews a maximum of four
times this fiscal year. Specific projects have been identified at Lodi Lake
Park and the Grape Bowl. These projects are projected to cost $2,900 this
fiscal year.
FUNDING AVAILABLE: FY 201 /14 Pa s Division budget (347313, 347314)
Jordan Ayers, Deputy City Manager ntemal Services Director
Jeff Hoo
Parks, l4ecreation an ultural Services Director
JH/SD:tl
Attachments
cc: City Attomey
APPROVED: 7U
Konradt Bartlam, City Manager
San Joaquin County Sheriff Department - Community Corps
Service Agreement with City of Lodi Parks and Recreation
This Agreement is made and entered into on July 1, 2013, by and between the San Joaquin
County Sheriff's Department Community Corps (hereinafter known as SHERIFF) and The
City of Lodi (hereinafter known as CUSTOMER).
Whereas, the SHERIFF provides general labor by inmates and also provides for their
supervision in performing various tasks in and about the CUSTOMER property; and
Whereas, the CUSTOMER can provide work opportunities for inmates and is desirous of
obtaining the benefits of such labor and supervision;
Now, therefore, it is agreed as follows:
1. The term of this Agreement shall begin on the date indicated above and be in effect
for twelve (12) months from that date. After initial contract term, upon written
mutual agreement, this contract may be extended annually. Either party may
terminate this Agreement after giving thirty (30) days written notice to the other.
2. The SHERIFF shall provide inmate laborers under the SHERIFF's supervision to
perform the work as outlined in "Attachment A, Job Duties to be Performed by
Inmate Labor Work Crews" in and about the grounds of the CUSTOMER. The
SHERIFF shall be responsible for all aspects of transportation, safety and supervision
of inmates when so engaged.
3. The CUSTOMER shall pay the SHERIFF the appropriate sum as adopted and
established by the Board of Supervisors, in the Community Corps Program (CCP) fee
schedule. The current fee schedule is attached and incorporated with this agreement.
Services performed under this Agreement shall not exceed $5,000 per year.
4. The CUSTOMER shall pay all associated disposal fees for work performed under this
Agreement.
5. Each parry agrees that it shall hold the other free and harmless from any and all
liability for damage or claims for damage for personal injury or property damage
occasioned by their respective performance of this Agreement, save and except for
the sole negligence of each.
6. The CUSTOMER retains the right to direct the locations of work to be accomplished
so long as the SHERIFF deems it safe for both the public and the inmates.
Sheriff Department Community Corps Service Agreement with
CUSTOMER
Page 2 of 2
7. The SHERIFF agrees that all inmate workers and supervisors are and will remain
members of the SHERIFF's workforce and will be covered under the SHERIFF's
insurance programs, including worker's compensation coverage.
8. The SHERIFF will bill the CUSTOMER on a monthly basis in accordance to work
performed under this Agreement. Invoices shall be submitted by the SHERIFF to:
CUSTOMER Official Steve Dutra
CUSTOMER Name The City of Lodi Parks and Recreation
Address 125 N. Stockton St. Lodi Ca. 95240
Telephone 209-333-6742
Fax 209-333-6153
9. This document and referenced attachments constitute the entire Agreement between
the parties and may be amended by written consent by both parties.
Approved for SHERIFF by:
Greg Williamson
Honor Farm Lieutenant
7000 Michael N. Canlis Blvd.
French Camp, CA 95231-9781
209-468-4584
Date
Approved as to Legal Form:
DAVID E. WOOTEN
San Joaquin County Counsel
Approved for CUSTOMER by:
konradt Bartlam, City.Manager
City of Lodi
221 Pine St.
Lodi Ca. 95241
00
3
Date
Approved as to Form:
D. Stephen Schwabauer
City Attorney
By: Attest:
MATTHEW DACEY
Deputy County Counsel
Randi Johl
City Clerk
SAN JOA QUIN COUNTY!
SHE Office of the Sheriff
7000 Michael N. Canlis Blvd
ovxT
French Camp, CA 95231-9781
Steve Moore
Sheriff -Coroner
SAN JOAQUIN COUNTY
SHERIFF -COMMUNITY CORPS
FEE SCHEDULE
CREW ONLY $485 PER DAY $315 HALF DAY (3 Hours)
CREW & VEHICLE $550 PER DAY $360 HALF DAY (3 Hours)
CREW & VEHICLE $585 PER DAY $380 HALF DAY (3 Hours)
TOOLS
Crew size and vehicle type will be determined on a case by case basis. Factors used to determine crew
size and vehicle type are the location of the job, potential safety or security issues and the
typetnumber of inmates available for deployment on the job.
RESOLUTION NO. 2013-116
A RESOLUTION OF THE LODI CITY
COUNCIL AUTHORIZING CITY MANAGER
TO EXECUTE COMMUNITY CORPS
CONTRACT
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WHEREAS, Community Corps is a work program offered through the
San Joaquin County Sheriff's office; and
WHEREAS, Community Corps participants are low-risk inmates scheduled
through a central office of the Sheriff's office; and
WHEREAS, the City does not provide transportation or supervision of
Community Corps work program participants; and
WHEREAS, the program fee rates include a Community Corps crew, the
supervision, transportation to and from the project site, and the necessary tools and
equipment specific to the pre -scheduled project; and
WHEREAS, the City is not responsible for providing workers compensation
insurance for the Community Corps participants or the Inmate Work Site Supervisor.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute the Community Corps contract on behalf of the
City of Lodi.
Dated: June 19, 2013
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I hereby certify that Resolution No. 2013-116 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 19, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
RA OHL
City Clerk
2013-116