HomeMy WebLinkAboutAgenda Report - June 19, 2013 C-09AGENDA ITEM,9
C
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2013 Crack Sealing, Various City Streets
to Graham Contractors, Inc., of San Jose ($75,911.92)
MEETING DATE: June 19, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2013 Crack Sealing, Various City
Streets to Graham Contractors, Inc., of San Jose, in the amount of
$75,911.92.
BACKGROUND INFORMATION: This project consists of crack sealing approximately 2,930,000
square feet of various City streets. The primary cause of asphalt
failure is water infiltration into the street subgrade. Crack sealing is
one of the most basic and important preventive maintenance practices, but the work can only be performed
during the warm summer months. In an effort to maximize the street area sealed during the summer
months, thismaintenanceprogram will be contracted out. The proposed locationsareshown in Exhibit A. -
Specifications for this project were approved on April 17, 2013. The City received the following three bids
for this project on May 22, 2013.
Bidder
Engineer's Estimate
Location
Bid
$ 101,667.75
Graham Contractors, Inc. San Jose $ 75,911.92
Bond Blacktop, Inc. Union City $ 149,383.80
Rubberized Crackfiller Sealant Fullerton $ 158,619.24
FISCAL IMPACT: By increasing the crack sealing effort, the useful life of the City streets will
be extended.
FUNDING AVAILABLE: This project will be funded by Measure K (325028).
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally S ndelin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/prof
Attachment
cc: Associate Civil Engineer Nathan
Deputy Public Works Director— Utilities
City Engineer/Deputy Public Works Director
..=* �
Konradt Bartlam, City Manager
K:\WP\PROJECTS\STREETS\2013 Crack Seal\CAward.doc
5/28/2013
2013 CRACK SEALING
VARIOUS CITY STREETS CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GRAHAM CONTRACTORS, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
Contract.ddc 1 05/28/2013
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary for the sealing of existing transverse and longitudinal cracks and
joints and random cracks in bituminous pavement surfaces and other incidental and related
work in accordance with these specifications.
See Section 6-07 "Description of Bid Items" and Exhibits A and B for additional information.
CONTRACT ITEMS
Bid
Item
No.
Street Name
Approximate
Street Area
(SF)
Price per
Square Foot
Total Cost Per Street
1
Central Avenue
355,944
$ 0.028
$ 9,966.43
2
Holly Drive
86,529
$ 0.028
$ 2,422.81
3
Lawrence Avenue
36,602
$ 0.028
$ 1,024.86
4
Locust Street
328,120
$ 0.028
$ 9,187.36
5
Loma Drive
67,120
$ 0.028
$ 1,879.36
6
Poplar Street
94,902
$ 0.028
$ 2,657.26
7
Tokay Street
496,308
$ 0.028
$ 13,896.62
8
Turner Road
1,230,975
$ 0.028
$ 34,467.30
9
Victor Road
14,640
$ 0.028
$ 409.92
TOTAL: $ 75,911.92
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
Contract.doc 2 05/28/2013
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 45 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Attest
Title
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen SchwM
City Attorney
Contrad.dac 3 05/29/2013
RESOLUTION NO. 2013-106
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT FOR 2013 CRACK SEALING, VARIOUS CITY
STREETS AND FURTHER AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO EXECUTE EXTENSION
-------------------------------------------------------------------
-------------------------------------------------------------------
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 22,
2013, at 11:00 a.m., for 2013 Crack Sealing, Various City Streets, described in the
specifications therefore approved by the City Council on April 17, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
Graham Contractors, Inc. $ 75,911.92
Bond Blacktop, Inc. $ 149,383.80
Rubberized Crackfiller Sealant $ 158,619.24
WHEREAS, staff recommends awarding--the--contract for 2013 Crack Sealing,
Various City Streets, to the low bidder, Graham Contractors, Inc., of San Jose,
California, in the amount of $75,911.92.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for 2013 Crack Sealing, Various City Streets, to the low bidder,
Graham Contractors, Inc., of San Jose, California, in the amount of $75,911.92; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
execute the contract on behalf of the City of Lodi.
Dated: June 19, 2013
-------------------------------------------------------------------
-------------------------------------------------------------------
I hereby certify that Resolution No. 2013-106 was passed and adopted by the
City Council of the City of Lodi in. a regular meeting held June 19, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
&OHL
City Clerk
2013-106