HomeMy WebLinkAboutAgenda Report - June 17, 1981 (55)�E6S `�tl' 6J� ?Fp t
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O CITY OF tODI
TO: City Council
FROM: City -Manager
DATE: May 26, 198-1
COUNCIL COMMUNICATION
SU&JECT: Renewal of Contract of Landscaped Areas Within the City of Lodi
RECOlftll LADED ACT iO*: That the- C i-ty Counc i 1 approve and authorize the C f ty Manager
to execute the -renewal of the landscape maintenance contract to Jim's Gardening
Service, Lodi, California for the 1981 -82 -fiscal year.
BACKGROUND INFORMATION: Jim's Gardening Service has been maintaining various
-andscape since nce Jury 1979. In _July 1980, 1 -he City renewed the contrac-t
at an increase of 3.2%. We have recently received a quote from Jim's Garden=ing
Service ta-maintain the existing areas for the next fiscal year at an annual
cost of 530,.162, which is an increase of 7.8%. The renewa-1 of the contract
would cover theperiodof July 1, 1981 to June 30, 1982, a total of twelve
months.
We have exper fenced excellent services from Jim's Ga rdenIng Serwlce-_anal --1 n 11 -9 -ht
of todays inflationary cost, we find it justified to recommend the renewal of- the
existing contract.
Funds to ft ce this project are included in the 1981-82 Operating Budget.
Jack L. Ronsko
Pubis Works Director
FILE NO.
r
HENRY A. CLAVES. It -
COU L
-city Aunagi4-%
LAMES 11:1►icCARtlf.Maya ALICI. &L REMCHt
*613titt Q 1611JIMM V Pro 11'
CITY OF LODI
PwClot".
CITY HAU. 221 WEST Pitt STREET
"AAMCW POST OUICE BOX 320 RONAtVA4. STM
LODI, CALIFORNIA 95241 Cft Aftam"
(209) 334-5614
July 15, 1981
Jim's Gardening Service
8 -23 -Daisy Avenue
Udir CA 95240
Gentlemen:
.,Enclosed for your files ii, a fully executed
copy of the Contract for Landscape -Ma
between the City of Lodi and,jim"s Gardening
-Servtce, which was approved at a regular
-meeting of the Lodi City Council'held June
170- -I-q81.
Very truly yours,
Doreen L. amigel
Deputy City Clerk
Enc.
CONTRACT FOR LANDSCAPE MAINTENANCE
TH 1 S AGREEMENT -made -th-ls.=17th day of June , 1 -981 --'by and between the
tI-TY OF LOW, a municipal corporation, -hereinafter-called-"City, -and- Jim's
Gardening Service, hereinafter called "Contractor."
This contract shall be for the period July 1, 1981 until June 30, 1-982 to
and according to the provisions of the Specifications for Maintenance of
_taria'xaped Areas -attached hereto, marked Exhibit ''A", and incorporated.
herei-n-=by :reference.
Contractor agrees to perform landscaped maintenance on the areas listed In
the $l& -Proposal which 1s made part of -Exhibit "A", -and the City agrees to
compensate, Contractor therefor,- the sum of Thirty Thousand One--Hundred---Sixty
Two and 00/400 Dot1-a" ($30.1,62.00), payahle-at the rate of=$2}fi-13".QO per
month -as -outl=ined in the Bid Proposal.
This agreement may be -terminated by either party to givingnoticein writing
at least -30 days prior to the effective date.
Both parties --agree that services performed hereunder -by Contractor shall be
as an independent contractor and not otherwise.
The services to be performed and other obtigati*ns are and shat=l -be-as described
.In Exhibit "A"•
The- agreement. may -=not be - ass lgned by Contractor -wi=thout_ thewr°1-tten- w-7-- consent- -of
-the C i ty.
iN WITNESS.THEREOF the parties hereto have -hereunder set their hands the day
and year -first written.
CITY OF LOD1, a municipal corporation
By:
Henry A. Pla0es, City Manager
JIM'S GARDENING SERVICE
ATTEST:
SPECIFICATIONS FOR
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LOD1
1 GENERAL CONDITIONS
EXHIBIT "A"
1.1 Savings Clause. In the event of significant chpnges during the term
of this contract in the scope of the work covered by this Contract,
such as the need to discontinue service because of the.closing or ,
partial closing of a facility, the Contract shall be modified as it
pertains to that particular facility or facilities.
1.2 Cancellation Clause. If at any time the City determines that service
being rendered does not comply with the terms of this Contract, the
City shall have the right to terminate the contract effective thirty
(30) days following the mailing of written notice to the Contractor
at his usual place of business.
1.3 PayTent for Work Performed. The City will pay the Contractor for
work performed under the terms of this contract at regular intervals
of once a month on a date mutually agreed upon. The payment shall
be based on the amount bid for each facility and only for those fa-
cilities where work has been completed by the Contractor, Inspected
and approved by the City.
1.4 Period of Contract. This Contract provides for accomplishment of
specified work for a period of one (1) year following award of Con-
tract, from July 1, 1980 through June 30, 1981.
1.5 Option to Renew. By mutual agreement the City and Contractor may
enter into an agreement for extension of thi, Contract for a period
of one additional year based upon the sane terms and conditions set
forth herein.
2. SPECIAL CONDITIONS
2.1 The Contractor shall be responsible for the skills, methods and
actions of his men.' He should instruct all employees that they
are not required to respond to questions. suggestions or instruc-
tions from City employees other than the representative of the
Public Works Director.
2.2 Worker's Compensation Insurance. The Contractor shall carry full
Worker's Compensation Insurance coverage for all persons erVloyeed
in carrying out the work, including subcontractor's employees. under
this contract in accordance with the "Workmen's Compensation and
Insurance Act." Division IV of the Labor Code of the State of Calif-
ornia and any acts amendatory thereof. A certiticate showing the
issuance of such a policy shall be on file with the City Clerk at
all times during the term of this agreement.
Ppecifications for M, `tenance of
Landscaped Areas witfn the City
of Lodi
age
2
F
2.3 Public Liability and Property Damage Insurance. The Contractor shall
take out and maintain during the life of this contract such Public
Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this contract from claims for
damages for personal injury, including accidental death, as well as
from claims for property damages, which may arise from his operations
under this contract, whether such operations by himself or by any
subcontractor or by anyone directly or indirectly employed by either
of them and the amount of such insurance shall be as follows:
Public Liability Insurance - in an amount not less than
$300,000 for Injuries, including accidential death to
any one person, and subject to the same limit for each
accident, in an amount not less than $500,000.
Property Damage Insurance - in an amount of not less
than $50.000.
The Contractor shall furnish the City of Lodi with a certificate of
insurance which certifies that the City of Lodi Is named as an add-
itional insured and it will save, keep and bear harmless the City of
Lodi and all officers and employees thereof, and outhorizeo represen-
tatives from all damages, costs or expenses, in law or inequity.
that may at any time arise or be set up because of personal injury
or damage to property sustained by any person or person, by reasons
of, or in the course of the performance of. said work.
2.4 Assignment. The Contractor shall not assign nor shad i..t attempt
to assign this agreement without the written consent of the City
having been fir%t obtained.
2.5 Damages. Contractor will report to the Director's repre-,Cntative
damages caused by his employees or equiraw-lit to plant material,
Irrigation system or other public facilities. and repair same at
his expense.
3. DESCRIPTION OF WORK
3.1 The Contractor shall furnish all labor. equipment and other services
for the coriplete maintenance, in accordance with the provisions of
this agreement. of the following landscaped areas within the City of
Lodi. Site locations as shown on the Bid Prop..»al which is made part
of this Exhibit "A."
The landscape area is defined as all larm areas. trees, shrubs, mowing
strips, hardsurface, walkways, ground cover, flower beds, and b3re areas
as presently exist on the aforementioned sites.
Specifications for n.r ntenance of
Landscaped Areas within the City of Ludi
Page 3
4. MAINTENANCE SPECIFICATIONS
4.1 Workmanship, Quality and Appearance level
a. It is the intention of the City to require the highest level
of quality in landscape maintenance compatible with standard
practice.
b. The Contractor shall insure that all work under this agreement ,
Is supervised by Contractor employed supervisory personnel who
are technically qualified and posses management skill required
to implement modern methods and newly developed horticuitur e
procedures. The Contractor shall be responsible for the skills,
methods, appearance and actions of Contractor's employees and
for ali work done.
4.2 Lawn Care. The Contractor shall maintain all lawn areas on the sites
covered by this agreement in a healthy,growing condition by performing
the following operations and other work incidental thereto:
a. Mowing. Lawn areas shall be mowed once a week or more often if
necessary, to maintain a neat, trim appearence.. The Contractor
shall remove all paper, rubbish or debris from each lawn area
prior to mowing. Mowing shall be done only bV properly adjusted
mowing equipment with sharp cutting edges. Brtising or rough
cutting of grass will not be permitted. Grass must be mowed to
a uniform height of 1; - 2 inches "Scalping" will not be permitted.
b. Trimming
1. All lawn area edges shall be trimmed twice a month or as re-
quired. Trimming shall include cutting all grass along walls,
fences, foundations, curbs, sidewalks, paths and shrubs within
or bordering the lawn areas. Tree trunks, poles,•guy wires or
any other object or structure within the lawn area shall be
trimmed after each mowing.
2. Trimming shall be done around irrigation system sprinkler heads
as necessary to permit maximum water coverage by the system.
Use of contact herbicides is not permitted.
3. The Contractor shall avoid damaging tree trunks, shrubs, sprinkler
heads, buildings,and other objects and structures during trimming
operations. Any such damage shall be reported immediately to the
Director's designated representative.
c. Weed. Disease and Pest Control
1. The Contri„tor shall be responsible for the selection of proper
application of insectici s, fungicides, herbicides, or rodent-
icides. Ani property d, •aye resulting from the use if such pest-
icides shall be the r -s sibility of the Contractor. All insect- _
icides, fungicides, heroicides and rodenticides will be furnished
by the City of loJi.
Specifications for Mn. tenance of
Landscaped Areas within the City of Lodi
Page $
2. Lawn areas shall be kept free of weeds. Weeding may be done
manually or by the use of selective weed killers of pre -emergent
sprays. The Contractor shall exercise extreme care in the use of
selective weed killers so as not to damage any other plants. If
spraying is permitted, it shall be done only at times where there
is no wind.
3. if poison baits are used for the control of moles, ground squirrels
and gophers, such baits shall be placed so as not to create a hazard
to persons or pets.
d. Aerating and ReseedinL
I. Lawn areas excluding the lawn areas within the Lower Sacramento
Road median, shall be aerated at least once each year utilizing
°'punch out method". Such aeration shall be done more frequently
If required to maintain good water penetration.
2. As required by the Director's designated representative, the
Contractor shall reseed bare places or depressions in lawn areas
after first bringing such depressions to grade level with top
soil. Lawn seed will be furnished by the City of Lodi.
$.3 Fertilizing
a. lawns. All turfed areas shall be fertilized two tires per year, once
in the Fall and once in the Spring at a rate of 3 to 4 pounds per 1000
square feet.
b. Shrubs, trees, annuals, ground cover and all cultivated areas shall be
fertilized once a year at a time of year best suited to the particular
plant with an application rate as follows:
Ground Cover - 3 to $ pounds per 1000 square feet.
Shrubs - 3 to 4 pounds per 1000 square feet,
_ immediately around the shrub or over
a general area In which shrubs are planted.
Tree size - 1 pound Nitrogen per inch diameter of trunk
measured at four feet above grade.
c. All fertilized areas shall be watered immediately after fertilization
to prevent burning. Burning due to improper fertilizati�o shall be
considered as "property damage" and shall be corrected by the Contractor.
All fertilizer will be furnished by the City of Lodi. •
$.4 Watering
a. Lawn and other landscaped areas shall be deeply watered as required
ty weather conditions to provide adequate moisture for optimum growth.
At no time shall landscaping be permitted to show a lack of fresh green
colnr or a loss of resilience due to lack of water. All water will be
furnished h the Cit of Lodi.
Y
Y
r
° Specifications for ntenance of
Landscaped Areas within the City of Lodi
Page S
b. Wherever or at anytime that a regularly installed sprinkler
irrigation system does not adequately cover the areas in which
it is installed due to brok-n or malfunctioning component parts
of the system, it shall be the responsibility of the Contractor
to immediately report it to the Director's designated represent-
ative. All repairs will he made by the City of Lodi.
c. Watering shall be done at night or in the early morning and shall
be controlled to prevent excessive run-off, ponding and over -watering.
I
d. Contractor shall be responsible to adjust sprinkler heads for ad-
equate coverage and controllers as required to maintain the proper
amount of irrigation.
4.5 Pruning
a. Shrubs shall be pruned for shape and to remove and prevent growth
which will project into the traffic lanes or be so close to the
traffic partes as to cause interftrence with traffic. Adjacent to
turn pockets or near intersections where sight distance must be
maintained, shrubs shall be maintained at a height not greater than
30 inches. Pruning shall be performed twice yearly, in the Fall and
the Spring, and the Contractor shall also notify the Director's rep-
resentative when the pruning is completed.
In addition to the semiannual pruning, the contractor shall prune
shrubs whenever they project beyond the fate of planter area.
b. Tre-e pruning within the landscaped area'% will be done by the City
of Lodi.
4.6 Tree Staking
a. It shall be the responsibility of the Contractor to immediately
report to the Director's representative .all damaged tree stakes
that need replacement. The tree stakes will be replaced by the
City of Lodi.
b. It shall be the responsibility of the Contractor to replace tree
ties as required and retie existing ties as required to keep them
from harming the tree trunk. Tree ties will be furnished by the
City of L4°di.
4.7 General Maintenance and Cleanup
1. The Contractor shall collect all clippings, trimmings, cuttings,
rubbish and debris at each site covered by this agreement and
shall remove the same promptly from each site and dispose of
Sa,-e in a lawful manner at the Contractor's expense. No clippings,
trommings, cuttings, rubbish or debris resulting from Contractor's
performance under this agreement shall be deposited in the refuse
cans placed by the City at various -locations in the areas covered
by this agreement. .
BID PROPOSAL
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LODi
6
The undersigned declares that he has examined the bid requirements and
specifications and submits the following bid.
LOCATION
AMOUNT PER MONTH
Medians
1.
Arundel Court (1)
S
43,00
2.
Bradford Circle (1)
37.50
3.
Dorchester Way (1)
S
37.50
4.
Ham Lane -Century to Harney Lane (1)
S
155.00
5.
Ham Lane N/O Kettleman Lane (1)
S
27.50
6.
Lower Sacramento Road (ali)
S
240.00
7.
Port Chelsea (1)
S
37.50
8.
Shady Acres (1)
S
27.50
9.
Virginia Avenue (3)
$
37.50
10.
Vista Drive (1)
$
16.50
Wa 1 kwa s
il.
Bradford Circie (1)
$ 32.50
12.
Denby Drive (1)
S 37.50
13.
Port Chelsea (2)
S
55.00
14.
Wimbeldon (1)
S 27,50
Other Facilities
15.
City Hall Complex
S
680.00
16.
Kofu Parking Lot (1)
$
105.00
17.
Library (I)
$
145.00 -
18.
Municipal Service Center (1)
S
225.00
I
<� Sid Proposal
Kaintenance of Landscaped Areas
Vithin the City of Lodi
Page 2
LOCATION
Wel is
19. 15 Milis s Collette (1)
20.- 18 Stockton S Kettieman (1)
21. 113 Corbin b Lower Sacramento Road (1)
22. 117 Vine & Evert (1)
23. 118 Church & Century (1)
Sewer Lift Station
24. Rivergate & Royal Oaks (1)
Substations
25. Henning (I)
26. Killelea (1)
27. Mc Lane (1)
Total Co$t Per Month
Total Yearly Cost
Worker's Compensation Insurance
Carrier is:
Policy Numbed:
Expiration Date:
Contractor:
Address:
Phone Number: •
By:
Title:
Date:
W
AMOUNT PER MONTH
$ 27.00
$ 37.50
S 37.50
$_ 37.50
$ 27,00
$ 32.;0
$ 190.00
$ 52.50
$ 105.00
$ 2,513.50
$ 30,162.00
,