HomeMy WebLinkAboutAgenda Report - June 6, 1984 (110)ORO
CITY COUNCIL MEETING
JUNE 6, 1984
v� r
RENHAVAI, OF LP.ND
COUNCIL APPROVED AND
AU'rilORI ZED THE CITY
MANAGER AND
SCAPE.. ".11 I NTENANCECITY
C LFRK TO EXECUTE
'till: RF,NI?tVAI. OF THE
I.ANUSCAPF
\ CON'I'1?AC.'T APPROVED
MAINTENANCE CONTRACT
INC. FOI2 'mp, 1984-85
TO IRELAND LANDSCAPE
FISCAL YEAR AT AN
CMIPANY .
ANNUAL COST
OF' $2f , 1 12.00.
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%V CITY OF LODI
cot'�c Il, COMSWNICAT ION
TO: City Council .i
FROM: City Manager
DATE: May 15, 1984
SUBJECT: Renewal Landscape Maintenance Contract
RECOMMENDED ACTION: That the City Council approve and authorize the City Manager
to execute the renewal of the Landscape Maintenance Contract increasing the current
rate 3 percent to Ireland Landscape Co., Inc., Stockton, CA. for the 1984-85 fiscal
year.
BACKGROUND INFORMATION: Ireland Landscape Co., Inc. has maintaine-1 landscape areas
within the City of Lodi since July 1, 1982. They have agreed in their letter dated
March 5, 1984 to maintain existing areas done by contract at a 3 percent increase in
cost for an additional twelve months, the period July 1, 1984 through June 30, 1985.
This contract would eliminate landscape maintenance at Fire Station #2 and provide
landscape maintenance at Fire Station a3. The contract also provides funds to
maintain the Hutchins Street median which commences when planting is completed.
We have experienced satisfactory services from Ireland Landscape Co., Inc. This is
the first rate increase since the company started maintaining the landscape areas.
The total annual cost of the contract is $26,112 an increase of $744 over last years
cost.
Funds to finance the contract are included in the 1984-85 Operating Budget.
Jac L. Ronsko
jPubl'c Works Director
hment
cc: James W. Pruss
JLR/GCB:sls
APPROVED:
HENRY A. GLAVES, City Manager
FILE NO,
0
CONTRACT FOR LANDSCAPED MAINTENANCE
THIS AGREEMENT made this day of , 1984, by and between
the CITY OF LODI, a municipal corporation, hereinafter called "City" and
Ireland Landscape Company, Inc, hereinafter called "Contractor."
This contract shall be for the period of July 1, 1984, through June 30,
1965, to and according to the provisions of the specifications for
"Maintenance of Landscaped Areas" attached hereto, marked Exhibit "A", and
incorporated herein by reference.
Contractor agrees to perform landscaped maintenance on the areas listed in
the bid proposal which is made part of Exhibit "A", and the City agrees to
compensate Contractor therefor, the sum of two thousand eighty-nine and
00/100 dollars ($2,089.00) per month, effective July 1, 1984, and increase
to two thousand one hundred seventy-six and 00/100 dollars ($2,116.00) per
month when Hutchins Street median is completed as outlined in the bid
proposal for the life of the contract.
This agreement may be terminated by either party by giving notice in
writing at least 30 days prier to the effective date.
loth parties agree that services performed hereunder by Contractor shall be
as an independent Contractor and not otherwise.
The servic^s to be performed and other obligations are and shall be as
described in Exhibit "A".
This agreement may not be assigned by Contractor without the written
consent of the City.
IN WITNESS THEREOF the parties hereto have hereunder set their hands the
day and year first written.
CITY OF LODI, a Municipal Corporation
By: _ _
enry +.—Taves, City Manager
Attest:
'ATice M. Reimche, City Clerk
PSGNOI/ls2
IRELAND LANDSCAPE COMPANY, INC.
By:
Title.
ass
SPECIFICATIONS FOR
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LODI
1. GENERAL CONDITIONS
9
1.1 Savings Clause In the event of significant changes during the term of
!his � s contract in the scope of the work covered by this Contract, such
as the need to discontinue service because of the closing or partial
closing of a facility, the Contract shall be modified as it pertains to
that particular facility or facilities.
1.2 Cancellation Clause If at any time the City determines that service
Ting ren ereJ_�Ioes not comply with the terms of this Contract, the
City shall have the right to terminate the contract effective thirty
(30) days following the mailing of written notice to the Contractor at
Contractor's usual place of business.
1.3 P yment for Work Performed The City will pay the Contractor for work
performed under the terms terms of this contract at regular intervals of once
a month on a date mutua'.:y agreed upon. The payment shall be based on
the amount bid for Each facility and only for those facilities where
work has been completea by the Contractor, inspected and approved by
the City.
1.4 Period of Contract This Contract provides for accomplishment of
specified work or a period of twelve (12) months following award of
Contract, from July 1, 1984, through June 30, 1485.
1.5 Option to Renew By mutual agreement, the City and Contractor may enter
into an agreement for extension of this Contract fo- a period of one
additional year based upon the same terms and conditions set forth
herein.
2. SPECIAL CONDITIONS
2.1 The Contractor shall be responsible for the skills, methods and actions
of Contractor's employees. Ike should instruct ail employees that they
are not required to respond to questions, suggestions or instructions
from City employees other than the representative of the Public Works
Director.
2.2 Worker's Compensation Insurance The Contractor shall carry full
Worker's ompensatio Insurance coverage for all persons employed in
carrying out the work, including subcontractor's employees, under this _
contract in accordance with the "Workmen's Compensation and Insurance
Act," Division IV of the Labor Code of the State of California and any
acts amendatory thereof. A certificate showing the issuance of such a
PSGNOI/ls
3.
4
0
Policy shall be on file with the City Clerk at all times during the
term of this agreement.
2.3 Public Liability and Property Dama a Insurance The Contractor shall
take out and maintain during the life of this contract such Public
Liability and Property Damage Insurance as shall protect Contractor and
any subcontractor performing work covered by this contract from claims
for damages for personal injury, including accidental death, as well as
from claims for property damages, which may arise from Contractor's
operations under this contract, whether such operations be by
�O ntractor or by any subcontractor or by anyone directly or indirectly
employed by either of them and the amount of such insurance shall be as
follows:
COMPREHENSIVE GENERAL LIABILITY:
$1,000,000 Bodily Injury - Ea. Occurrence/Aggregate; $1,000,000
Propert%, Damage - Ea. Occurrence/Aggregate or $1,000,000 Combined
Single Limits
Contractor shall have Contractor's insurance agent sign and return to
the City one copy of the City -furnished form of Additional Insured
Endorsement and form of Certificate of Insurance.
2.4 Assignment The Contractor shall not assign nor shall not attempt to
assign tis agreement without the written consent of the City having
been first obtained.
2.5 Damages Contractor will report to the Director's representative
damages caused by Contractor's employees or equipment to plant
material, irrigation system or other public facilities, and repair same
at Contractor's expense.
DESCRIPTION OF WORK
3.1 The Contractor shall furnish all labor, equipment and other services
necessary for the complete maintenance, in accordance with the
provisions of this agreement, of the following landscaped areas within
the City of Lodi. Site location. are shown on map which is made part
of the specifications.
The landscape area is defined as all lawn areas, trees, shrubs, mowing
strips, hard surface, walkways, ground cover, flower beds an. bare
areas as presently exist on the aforementioned sites.
MAINTENANCE SPECIFICATIONS
4.1 Workmanship, Qual it_Y_and A�arance Level
a. It is the intention of the City to require the highest level of
quality in landscape maintenance compatible with standard practice.
b. The Contractor shall insure that all work under this agreement is
supervised by Contractor employed supervisory personnel who are
PSGN01/Is
rk
Fal
technically qualified and possess management skill required to
implement modern methods and newly developed horticulture
procedures. The Contractor shall be responsible for the skills,
methods, appearance and actions of Contractor's employees and for
all work done.
4.2 Lawn Care The Contractor shall maintain all lawn areas on the sites
covered by this agreement in a healthy, growing condition by performing
the following operations and other work incidental thereto:
a. Mowing Lawn areas shall be mowed once a week or more often if
necessary, to maintain a neat, trim appearance. The Contractor
shall remove all paper, rubbish or debris from each lawn area prior
to mowing. Mowing shall be done only by properly adjusted mowing
equipment with sharp cutting edges. Bruising or rough cutting of
grass will not be permitted. Grass must be mowed to a uniform
height of 11 - 2 inches. "Scapling" will not be permitted.
b. Trimming
1. All lawn area edges shall be trimmed twice a month or as
required. Trimming shall include cutting all grass along
walls, fences, foundations, curbs, sidewalks, paths and shrubs
within or bordering the lawn areas. Tree trunks, poles, guy
wires or any other object o. structure within the lawn area
shall be trimmed after each mowing.
2. Trimming shall be done around irrigation system sprinkler heads
as necessary to permit maximum water coverage by the system.
Use of contact herbicides is not permitted.
3. The Contractc:• shall avoid damaging tree trunks, shrubs,
sprinkler heads, buildings and other objects and structures
during trimming operations. Any such damage shall be reported
immediately to the Director's designated representative.
c. Weed, Disease and Pest ;,ontrol
1. The Contractor shall be responsible for• the selection and
proper application of insecticides, fungicides, herbicides or
rodenticides. Any property damage resulting from the use of
such pesticides shall be the responsibility of the Contractor.
All insecticides, fungicides, herbicides and rodenticides will
be furnished by the City of Lodi.
2. Lawn areas shall be kept free of weeds. Weeding may be done
manually or by the use of s=lective weed killers of
pre -emergent sprays. The Contractor shall exercise extreme
care in the use of selective weed killers se as not to damage
any other plants. If spraying is permitted, it shall be done
only at times where there is no wind.
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0
3. If poison baits are used for the control of moles, ground
squirrels and gophers, such baits shall be placed so as not to
create a hazard to persons or pets.
d. Aerating and Reseeding
1. Lawn areas, exciu• g the lawn areas within the Lower
Sacramento Road median, shall be aerated at least once each
year utilizing "punch out method." Such aeration shall be done
more frequently if required to maintain good ;rater penetration.
2. As required by the Director's designated representative, the
Contractor shall reseed bare places or depressions in lawn
areas after first bringing such depressions to grade level with
top soil. Lawn seed will be furnished by the City of Lodi.
4.3 Fertilizing
a. Lawns All turfed areas shall be fertilized four times per year,
once in the Fall, twice in the Spring and once in the Summer, at a
rate of 3 to 4 pounds per 1000 square feet.
b. Shrubs, trees, annuals, ground cover and all cultivated areas shall
be fertilized once a year at a time of year best suited to the
particular plant with an application rate as follows:
Ground Cover - 3 to 4 pounds per 1000 square feet.
Shrubs - 3 to 4 pounds per 1000 swuare feet,
immediately around the shrub or over,
a general area in which shrubs are planted.
Tree Size - I pound nitrogen per inch diameter of trunk
measured at four feet above grade.
c. All fertilized areas shall be watered immediately after
fertilization to prevent burning. Burning due to improper
fertilization shall be considered as "property damage" and shall be
corrected by the Contractor. All fertilizer will be furnished by
the City of Lodi.
4.4 Watering
a. Lawn an,i other landscaped areas shall be deeply watered as required
by weather conditions to provide adequate moisture for optimum
growth. At no time shall landscaping be permitted to show a lack
of fresh green color or a loss of resilience due to lack of water.
All water will be furnished by the City of Lodi.
b. Wherever or at anytinw that a regularly installed sprinkler
irrig6tion system does not adequately cover the area in which it is
installed due to broken or malfunctioning component parts of the
system, it shall be the resronsibility of the Contractor to
immediately report it to the Director's designated representative.
All repairs will be made by the City of Lodi.
PSGNOI/1s
c. Watering shall be done at night or in the early morning and shall
be controlled to prevent excessive run-off, ponding and
over -watering.
d. Contractor shall be responsible to adjust sprinkler heads for
adequate coverage and controllers as required to maintain the
proper amount of irrigation.
4.5 Pruning
a. Shrubs shall be pruned for shape and to remove and prevent growth
which will project into the traffic lanes or be so close to the
traffic lanes as to cause interference with traffic. Adjacent to
turn pockets or near intersections where sight distance must be
maintained, shrubs shall be maintained at a height not greater than
30 inches. Pruning shall be performed twice yearly, in the Fall
and the Splring, and the Contractor shall also notify the Director's
representative when the pruning is completed.
In addition to the semiannual pruning, the Contractor shall prune
shrubs whe►►ever they project beyond the face of planter area.
b. Tree pruning within the landscaped areas will be done by the City
of Lodi.
4.6 Tree Staking
a. It shall be the responsibility of the Cootractor to immediately
report to the Director's representative all damaged tree stakes
that need replacement. The tree stakes will be replaced by the
City of Lodi.
b. It shall be the responsibility of the Contractor to replace tree
ties as required and retie existing ties as required to keep them
from harming the tree trunk. Tree ties will be furnishtd by the
City of Lodi.
4.7 General Maintenance and Cleanup
I. The Contractor shall collect all clippings, trimmings, cuttings,
rubbish and debris at each site covered by the agreement and shall
remove the same promptly from each site and dispose of same in a
lawful manner at the Contractor's expense. No clippings,
trimmings, cuttings, rubbish or debris resulting from Contractor's
performance under this agreement shall be deposited in the refuse
cans placed by the City at various locations in the areas covered
by this agreement.
PSGN01/ls
BID PROPOSAL
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LODI
The undersigned declares that he has examined the bid requirements and
specifications and submits the following bid.
LOCATION
AMOUNT PER MONTH
Medians
31.65
17.
1.
Arundel Court (1)
$
16.05
2.
Bradford Circle (1)
S
16.05
3.
Dorchester Way (1)
S
16.05
4.
Ham Lane, Century to Harney (1)
$
94.35
5.
Ham Lane N/0 Kettleman (1)
S
30.60
6.
Lower Sacrar;:ento Road (all)
S
160.15
7.
Port Chelsea (1)
$
16.05
8.
Shady Acres (1)
q
20.40
9.
Virginia Avenue (3)
$
30.60
10.
Vista Drive (1)
$
30.60
•11.
Hutchins Street, Vineyard -Harney (1)
S
87.00
Walkways
12.
Bradford Circle (1)
5
16.05
13.
Denby Drive (1)
S
66.30
14.
Port Chelsea (2)
c
16.05
15.
Wimbledon Drive (1)
S
16.05
Other Facilities
16.
Kofu Parking Lot (1)
$
31.65
17.
Municipal Service Center (1)
S
112.30
18.
Lawrence Parking Lot (1)
$
27.05
Substations
27. Henning (1)
$ 112.20
28. Killelea (1)
-711Wells
29. McLane (1)
$ 66.30
30. Fire Station Y3 (1)
$ 85.00
31. Library (1)
$ 143.00
AMOUNT PER MONTH
19.
#5 - Mills & Colette (1)
$
38.80
20.
#8 - Stockton & Kettleman (1)
S
82.90
21.
013 - Corbin & Lower Sacramento
Expiration date:
Road (1)
$
21.70
22.
017 - Vine & Evert (1)
S
21.70
23.
#18 - Church & Century
S
82.90
24.
#19 - Harney Lane
S
19.90
Sewer Lift Station
25.
Rivergate & Royal Oaks (1)
$
39.55
26.
City Hall Comdex (1)
$
569.15
Substations
27. Henning (1)
$ 112.20
28. Killelea (1)
3 39.55
29. McLane (1)
$ 66.30
30. Fire Station Y3 (1)
$ 85.00
31. Library (1)
$ 143.00
TOTAL COST PER MONTH
$ 2,089.00
* Will increase when Hutchins Street median
is completed ..................................$
2,176.00
Workers Compensation Insurance
farrier is:
Policy number:
Expiration date:
Contractor:
Address:
Phone number:( )
By:
Title:
Date: