HomeMy WebLinkAboutAgenda Report - June 5, 1985 (67)Captain Larry Hansen, of the Lodi Police Department,
addressed the Council regarding the Police Department C -CAP
Grant and the equipment needed to help meet the goals and
objectives of the grant.
Captain Hansen proposed the purchase of the following
equipment:
a) IBM System 36 with necessary terminals, printers and
transportation - $78,296.16.
b) Software - Computer Aided Dispatch and Records
Management System - $25,000.00
Captain Hansen further advised that Grant funds are not
available to make outright purchases of this equipment.
However, over the period of the Grant, there are sufficient
funds to finance the equipment and recommended that the
equipment and software be financed over a period of five
years as follows:
Hardware $1,652.79/month
Maintenance $ 464.50/month
Software $ 240.94/month
Following discussion, with questions being directed to
Staff, Council, on motion of Council Member Olson, Hinchman
second,.approved the purchase of the heretofore listed
carputer hardware and software for a fully integrated
information system to help meet the goals and objectives of
the Lodi Police Department C -Cap Grant.
CKN CIL COMMUNICATION, --
TO: THE CITY COUNCIL DATE NO.
FROM: THE CITY MANAGER'S OFFICE May 31, 1985
SUBJECT: POLICE COMPUTER SYSTEM
RECOMMENDATION
Council is requested to approve purchase of computer hardware and software for a
fully integrated information system, to help meet the goals and objectives of
the C -CAP Grant.
BACKGROUND
After extensive research wit) various vendors, we are recommending IBM for the
hardware and DLH Systems, Inc. to provide the necessary software. We recommend
IBM as a sole source vendor so that cur automation system will be fully compatible
with the City's automation equipment already installed. The main advantage of
this decision is that we will have a System/36 with very similar capabilities
with the System/36 in City Hall. This will allow tremendous back-up capability.
There are also several other advantages in choosing iBM:
1) They have e headquarters in Stockton, which provides close proximity
for the training our personnel will need.
2) This will also provide close proximity for service personnel for any
maintenance we will need.
3) IBM personnel have been working on the City computer equipment for a number
of years and are familiar with the total operational system.
4) IBM is the only computer system compatible with the software package we
have selected.
5) IBM, as the largest computer system, provides numerous financial programs
which will allow us to tinance the ent re package over a four-year period.
One such financial program will allow us to completely pay off the equipment
at the conclusion of the C -CAP program.
We have selected a software package developed by DLH Systems, Inc. The
advantages for selecting this software package are es follows:
1) They have a headquarters in Stockton, providing close proximity for our
training needs.
2) This will also provide close proximity for service personnel for any
maintenance we will need.
3) We have negotiated with DLH to be a Beta Test Site, which provides several
advantages to our agency:
a) A reduction in cost of the software packago
b) A two-year maintenance contract at no cost to the City
c; A written agreement to provide a menhancements deemed necessary
to make the system responsive to our needs.
A summary of funding and rxpected expenditures for the entire program are as
shown in Table A.
We are proposing to purchase the following equipment:
POLICE COMPUTER SYSTEM
Page 2
PROPOSED EQUIPMENT
IBM System 36 with necessary terminals, printers and
transportation $78,296.16
SOFTWARE
Computer Aided Dispatch and Records Management System $25,000.00
Grant funds are not available to make outright purchases of this equipment.
However, over the perio6 of the Grant there are sufficient funds to finance
the equipment. Therefore we recommend the equipment and software be
financed over a period of five years as follows:
Hardware
Maintenance
Software
Respf-�ctfully submitted,
FLOYD A. WILLIAMS
Chief of Police
by
Captain arry D. Hansen 7
Patrol Division Commander
$1,652.79/month
464.50/month
240.94/month
TABLE A
OVERVIEW OF EXPENDITURES OF TOTAL FUNDS
FOR LODI POLICE DEPARTMENT'S CRIME ANALYSIS UNIT
INCLUDING PERSONNEL COSTS OF ONE CRIME ANALYST, ONE CRIME CLERK,
OPERATING EXPENSES, AND COMPUTER EQUIPMENT
$397,460
RESOURCES
First Phase Second Phase
Third Phase
Total
Grant Funds
$ 95,000
$ 95,000
$ 95,000
$285,000
City Match
10,556
23,750
51,154
$ 85,460
Reallocation of
Budgeted Funds
5,400
10,800
10,800
$ 27,000
$110,956
$129,550
$156,954
$397,460
UTILIZATION
Personnel
62,199
79,892
83,960
226,051
Operating Expenses
-,496
6,500
6,400
20,396
Computer Equipment
40,841
43,158
66,594
150,593
Other Equipment
420
420
$397,460