HomeMy WebLinkAboutAgenda Report - June 5, 1985 (55)lu
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SAN JOAQUIN
COUNTY COUNCIL OF
G9VMZ2MM
LINE ITEM BUDGET
FOR 1985-86
APPROVED The San Joaquin County Council of Governments Lim Item
Budget for 1985-86 was presented for Council's perusal and
ratification. Council was reminded t thells fointhPowers
budget
Agreement under which COG isorganized
to be forwarded to the member governments for ratification.
Upon ratification by a majority of the legislative bodies Of
the member governments and representing at least 55% of the
population within the Council, the budget will serve as the
approved budget for COG for the fiscal year.
The
reflectsla 1481/4�as presenincrease ovis
4which
erthe1984-85 budget.
t
discussion, on motion of Council Member Olson,
Following
Snider second, Council ratified the San Joaquin County
Council of Governments Line Item Budget for. 1985-86.
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UNCIL COA' MUNICATIQ'
TO: THE CITY COUNCIL DATE PiO.
FROM: THE CITY MANAGER'S OFFICE ,y 2g, 1985JNI
SUBJECT: SAN JOAQUIN COMITY COUNCIL OF GOVEOR4ENTS LINE iTm BUDGET FOR 1985-86
Attached you will find the San. Joaquin County Council of Governments Line
Item Budget for 1985-86.
The Joint Powers Agreement under which COG is organized calls for the
budget to be forwarded to the member governments for ratification. Upon
ratification by a majority of the legislative bodies of the member
governments and representing at least 55% of the population within the
County, the budget will serve as the approved budget for COG for the
fiscal year.
The total budget request is $405,699.00 which reflects a 14 1/4% increase
over the 1984-85 budgac. An explanation of the proposed line item costs,
including the various increases are included in the attached document.
MICATED ACTION: Following determination that the attached budget is
in order, Council, by motion action, shall ratify the San Joaquin County
Council of Governments Line Item Budget for 1985-85.
Respectfully submitted,
Thomas A. Peterson
City Manager
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<SK `-1OAOUIN COUNTY COUVOL OF, 6Oyi-'RNi fj `
1860 ST HAZLTON
STOC-KTON, CALIFORNIA 9ENUE 205 1985 HAY 10 M 9* 58
TELEPHONE (209) 944-2233
May 8, 1985
Mr. Thomas Petersen
City Manager
City of Lodi
221 West Pine Street
Lodi, CA 95240
Dear Mr. Petersen.:
ALICE M. REIMCHE
CITY CLERK
CITY Or LODI
Enclosed is the San Joaquin County Council of Governments Line
Item Budget for 1985-86. The Joint Powers Agreement under which
the COG is organized calls for the budget to be forwarded to the
member governments for ratification. On April 30th, the COG
Board authorized the submittal of the budget to the member
governments for ratification. Upon ratification by a majority of
the legislative bodies of the member governments and representing
at least 55% of the population within the County, the budget will
serve as the approved budget for the COG for the fiscal year.
To further understand the proposed costs or increases, I submit
the following explanations:
Line Item
131 Salaries _Extra _Helms - Self explanatory
141 Salaries Contractual - All COG staff positions are
contractual, 'The increase over last year reflects
negotiated increases that are valid through the first
six months of the year and some contingency money in
the event there are negotiated increases that would
become effective January 1st. Some normal merit
increases are also included.
189 Unemployment Com-pensati_o_n_ - Calculated increase in
costs.
191 Retirement_ - The decrease here reflects a decrease in
the rate used to calculate retirement and the fact
that last year there was an additional pay period
during the year which occurs every few years.
193 OASDI_ - This increased as a result of a rate increase.
194 Lifa Insurance This increase denotes the restitution
of this benefit to all COG employees. It was inadver-
tently dropped when we became independent. It is now
being restored.
195 Health Insurance - No change
196 Dental Insurance_ This increase reflects the
increasing cost of the dental program.
• COUNTY OF SAN JOAQUIN • CITIES OF STOCKTON, LODI, TRACY, MANTECA, ESCALON, RIPON 0
Mr. Thomas Peters
Page Two
May 8, 1985
n
201 Office Expense/General - The total increase in costs.
over the previous year are for printing costs.
Previously, many of COG'S documents were printed by
Caltrans and the cost absorbed in their planning
budget. This is no longer the case, although Caltrans
does still print some reports, we are now billed at a
level comparable to private printing shops. With the
number of documents to be printed in next year's work
program, the increased costs are reasonable.
202 Office Expense/Postage - Maintained at current level.
203 - Subscritions & Periodicals - Maintained at present
level.
206 Communications_ - Basically maintained at the present
level except for added costs for relocating phones
after remodeling.
211 Equipment Maintenance - With the acquisition of the
personal computers, it was necessary to increase this
line item should repairs be required. These funds are
used only when needed. Unused funds are carried over
into the next year.
214 Rents and Leases - Costs in this cost center have been
held at theirpresentlevel except for the lease of a
small collator for our xerox machine. This should
eliminate the need for hand -collating of documents
that was previously required of the secretarial staff.
217 Transzortation and Travel - These costs are being held
at their present level.
218 Motor Pool - No increase in costs anticipated.
220 Professional and Special_ Services - This category
fluctuates considerably depending upon the work tasks
to be performed. Perhaps a comparison with the
current year would be helpful.
1984-85 1985-86
$ 7,000 $ 7,000 -Funds paid the County for socio-
economic, demographic data
maintenance.
12,000 14,000
-Funds passed through to SMTD for
transit planning purposes. The
increase reflects a larger UMTA
grant received this year.
18,000 17,000
-Funds used for the annual financial
and compliance audits required of
all LTF and STA recepients under
the Transportation Development Act.
-0- 26,000
-Funds used for performance audits
of all transit operators TDA law
requires every three years.
-0- 10,000
-Funds for the possible need of
engineering services on the Tracy
Blvd. and railroad interface pro-
ject contained in the work program.
Mr. Thomas Peter"
Page Three
May 8, 1985
220 25,000 -0- Used for consultants to develop
(cont.) noise contours on all major roads,
airports, and railroads in the
County.
220- Allocated Service De artment Costs - This amount
0200 varies from year to year depending upon the services
the COG receives from the County. The future costs
are calculated from previous costs. Any difference is
included in a roll forward at the end of the year.
223 Publications and Legal Notices - Remains at the same
level.
232 Insurance/worker's Compensation - All units were
not fied by the County not to include any deductions
from the budget for this item.
236 Insurance/Casuals - This increase reflects the
increased cost of this item.
451 Fixed Assets - Included here are all the fixed assets
needed for the coming year:
a) IBM-PCXT computer - Improve productivity.
b) One letter quality printer - Improve productivity.
c) Sound enclosures for three printers - Needed to
help create a quieter working atmosphere.
d) One Modem - Provides greater flexibility - can
tie in with other computers or specialized
equipment for greater use of existing software
(example: Stockton Plotter).
e) One Bookcase - To expand COG's library.
f) New Office Furniture - New office furniture is
needed as COG acquires additional space as a result
of the building remodeling to help alleviate
overcrowding.
It would be appreciated if you could schedule this budget for an
upcoming Council meeting. Should you have any questions regard-
ing any aspect of the budget, please feel free to contact me. I
will also be available if needed when the budget is reviewed.
It should be pointed out that the COG does not collect dues from
its member governments, as do many COG's, and all expenditures
are financed from Federal and State funds. The only General Fund
money is a small amount from the County needed to fund the
functions of the Airport Land Use Commission.
Your prompt attention to this matter will be (greatly appreciated.
trul ours,
IY
ETER D. VERDOORN
Executive Director
PDV:gms
Enclosure
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SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS
Preliminary - 1985-86 LINT. ITEM BUDGET AND
JUSTIFICA`T'ION
(034601.0).
The
following are the salaries and fringe benefits for
the staff
of the
San Joaquin County Council of Governments for the 1985-86
Fiscal
Year and include any step increa ;es
that the
staff are
entitled
to. All fringe benefits are programmed
at
the rate
anticipated
by, the County for the comin(j year.
LINE
BUDGETED
BUDGETED
ITEM
DESCRIPTION
1984-85
1985-86
131
SALARIES - EXTRA HELP
$ 5,000
$ 5,000
This is to secure extra help during
the summer months of the year in under-
taking the traffic counts and other
needed tasks. This will save consider-
able monies in not having to use COG
staff at considerably higher salari_s.
141
SALARIES - CONTRACTUAL
$225,601
$248,104
This category includes all COc;'s full-
time positions. The calculated salaries
allow for normal step increases and a 5%
possible cost of living increase. Thr
following provides a breakdown of
classifications.
1 Executive Director
1 Transportation Planner
4 Associate Planners
1 Account Technician II
2 Clerk Steno II's
189
UNEMPLOYMENT COMPENSATION
$ 1,128
$ 1,241
191
RETIREMENT
11,991
10,376
193
OASDI
5,035
5,888
194
LIFE INSURANCE
33
117
195
HEAL'T'H INSURANCE
10,161
10,161
196
DENTAL INSURANCE
1,207
1,571
TOTAL SALARIES AND EMPLOYEE BENEFITS
260,156
282,458
r)
LINE BUDGETED BUDGETED
ITEM DESCRIPTION 1984-85 1985-86
201 OFFICE EXPENSE - GENERAL
The expenses in this category include
all regular office supplies essential
to the operation of the COG as a Plan-
ning Agency. One of the major costs
included,in this line item is printing.
The printing of our Annual Report,
Overall work Program, and other reports
which are prepared during the year.
Staff has increased this line item by
$6,800 to cover the cost of printing
that was previously done by Caltrans
as part of their planning effort.
202 OFFICE EXPENSE - POSTAGE
One of the functions of the COG is to
promote intergovernmental cooperation
and coordination. This necessitates .a
considerable amount of information dis-
semination through the mails, a major
portion of which are referrals of
federal grant requests, planning docu-
ments, and review materials for the COG
Board and other committees. Mail rates
have recently been raised and may puss.i-
bly rise again during the coming year.
The total cost for postage will be hold
at the same level as the current year..
203 SUBSCRIPTIONS AND PERIODICALS
This budget item is used to purchase
technical documents published by the
Federal Department of Transportation
and other agencies. These documents
and other periodicals provide the
current technical library support
that is helpful in the preparation
of transportation reports, plans,
and in keeping abreast of the state
of the art.
206 COMMUNICATIONS
Communications, specit.i—i.ly the tele-
phone, play an important part in
carrying out the coordination of COG's
$ 3,200 $ 10,000
$ 2,300 $ 2,300
125 $ 125
$ 2,400 $ 2,800
LINE BUDGETED BUDGETED
ITEM DESCRIPTION 1984-85 1985•-86
---------------------------------------
Transportation Planning functions with
local, State, and Federal agencies.
Efforts have -been made to keep lona
distance calls to a minimum. The
County's new 'computerized system helps
reduce costs somewhat. There will be
some costs for relocating some phones
this year, when the building is remodeled.
211 EQUIPMENT MAINTENANCE $ 113 $ 1,000
This line item reflects the cost of
the contractual maintenance service --is
secured by the County for two electric
t ewriters and a ten-ke calculator.
Additicna]. funds were added to cover any
costs related to repair of the computers,
should that be necessary.
214 RENTS AND LEASES - EQUIPMEN'P $ 2,800 $ 3,100
The cost incurred within this ling
item reflect COG's xeroxing costs.
Considerable reliance upon a repro-
duction machine is essential to
carrying out our varied responsibili-
ties. In addition, $300.00 has been
added to cover the lease of a collator.
217 TRANSPORTATION AND TRAVEL $ 4,000 $ 4,000
Trips outside of the County are for
essential meetings and for training
and/or special educational purposes
which enable staff to conduct their
duties in a more knowledgeable
fashion. Changes in the transporta-
tion planning profession occur fre-
quently and rapidly, and the
opportunity to attend conferences,
workshops, and training courses will
greatly assist staff in providing
technical assistance to local govern-
ments as well as providing direction
to the preparation and implementation
of transportation plans.
LINE BUDGETED BUDGETED
ITEM DESCRIPTION 1984-85 1985-86
- -- - - - -- `�T --------------------------------------------
- - - - -
217 Some typical travel needs for the
year include:
1 Workshop sponsored by the insti-
tute of Transportation Studies -
$250
1 Training Course sponsored by
Federal DOT - $300
4 workshops or technical seminars
sponsored by Caltrans (usually in
San Francisco or Sacramento) - $300
10 unscheduled meetings with state
agencies in Sacramento - $300
1 national conference or business
meeting of significant importanc,! -
$1,400
10 meetings of the RTPA's and CCP.CD
which meet in Los Angeles, San
Francisco, and Sacramento - $301
4 dinner meetings of the COG
Executive Committee - $160
218 MOTOR POOP. $ 2,500 $ 2,5100
This line item reflects costs to he
included by COG in using motor pool
vehicles for trips within and outside
the County :3s wol 1 as the estimate('
cost for maintenance and operation of
the vehicle assigned to the COG
Director. No increase in cost is
anticipated.
220 PROFESSIONAL AND SPECIAL SERVICES S 62,000 $ 74,000
Funds included in this line item are
used chiefly to carry out contractual
work or specific items in the transpor-
tation portion of the COG's Overall Work
Program. These work tasks are con-
tracted to the County Planning-Depart-
ment
lannin De art-
ment ($7,000), the Stockton Metropolitan
Transit District ($14,000), and ($17,000)
for financial and compliance audits.
Financial and compliance audits are
required to be performed annually. Addi-
tionally, some $26,000 will be used for
performance audits of all transit operators
in the County. Performance audits are
required to be performed every three years.
_
JwSC
LINE
BUDGETED BUDGETED
ITEM
DESCRIPTION
1984-351985-86
An additional $10,000 is being set aside
for possible -engineering services in the
Tracy Boulevard/Railroad interface study.
220=-
ALLOCATED SERVICE, DEPARTMENT COSTS
$ 10,000 $ 11,351
0200
This figure represents the cost alloca-
tion plan prepared by the County as the
estimated charges for services to be
rendered during the fiscal year. At the
end of the year they calculate the
precise charge and make an adjustment
or roll forward on the following year's
billing. Also included in this figure
is an annual rental figure of $6,000.
223
PUBLICATIONS AND LEGAL NOTICES
$ 325 $ 325
In the course of the year, it is neces-
sary to advertise public hearings for
the purpose of adopting various plans
and plan elements. The funds requested
are an estimate of such a need,
232
INSURANCE - WORKER'S COMPENSATION
$ 1,219 $ -0-
This figure is based on estimates
prepared by the County
236
INSURANCE - CASUALTY
$ 63 $ 90
TOTAL SERVICES AND SUPPLIES
T 91,045 $111,591
M
LINE
BUDGETED
BUDGETED
ITEM DESCRIPTION 1984-85
1985-86
451 FIXED
ASSETS.
a)
In an effort to expand and enhance
COG's capabilities in carrying out
its duties and responsibilities, an
additional computer is requested,
an IBM PCXT. COG currently has
three IBM PCs that are in continuous
use.
$ 4,200
b)
In conjunction with the computer,
an additional letter quality printer
is needed. The COG has two printers,
one of which is a letter quality
printer and has difficult time
keeping up with the three computers.
$ 1,800
c)
It is also requested that sound
enclosures be secured for the
printers to reduce the noise level in
the office.
$ 900
d)
It is requested that we secure a modem,
which will allow us to communicate with
the plotter that is being purchased by
the City of Stockton. This ties in with
the MINUTP software package that COG
recently acquired.
$ 550
e)
Because of COG's growing library, an
additional metal bookcase is needed.
$ 380
f)
The builcing in which COG is housed
is currently being remodeled. In
keeping with the remodeling, some
new office furniture is being
requested.
2 wooden desks @ $760.00 each
2 wooden credenzas @ $760.00 each
1 wooden bookcase @ $370.00 each
1 Executive chair @ $410.00
$ 3,820
TOTAL
FIXED ASSETS
$ 11,650
BUDGET TOTALS
Total Salaries
Total Fringe Benefits
Total Services and Supplies
Total Fixed Assets
TOTAL
Budgeted Requested
1984-85 1985-86
$230,601 $253,104
$ 29,555 $ 29,354
$ 91,045 $111,591
$ 3,925 $ 11,650
$355,126 $405,699
CITY COUNCIL
DAVID M. HINCHMAN, Mayor
FRED M. REID
Mayor Pro Tempore
EVELYN M. OLSON
JAMES W. PINKERTON, Jr.
JOHN R. (Randy) SNIDER
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
CALL BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 334-5634
June 7, 1985
THOMAS A. PETERSON
City Manager
ALICE M. REIMCHE
City Clerk
RONALD M. STEIN
City Attorney
Mr. Peter Verpoorn
Executive Director
San Joaquin County
Council of Governments
1860 East Hazelton Street
Stockton, CA
Dear Mr. Verpoorn:
This letter will confirm the actions of the Lodi City Council taken
at their regular meeting of June 5, 1985 whereby, by motion action,
the San Joaquin County Council of Governments budget for 1985-86
was ratified.
Should you have any questions regarding the actions of the Council
in this matter, please do not hesitate to call this office.
Very truly yours,
4xeZ"
Alice M. Reimche
City Clerk
AMR: l7