HomeMy WebLinkAboutAgenda Report - June 5, 2013 C-12 ERAGENDA ITEM C'01 L
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Receive Report Regarding Final Costs for the November 6, 2012, General
Municipal Election
MEETING DATE: June 5, 2013
PREPARED BY: City Clerk
RECOMMENDED ACTION: Receive report regarding final costs for the November 6, 2012,
General Municipal Election.
BACKGROUND INFORMATION: On June 6, 2012, the City Council approved entering into a contract
with the County of San Joaquin for the County Registrar of Voters to
provide certain services for the November 6, 2012, General
Municipal Election.
Preliminary estimates from the Registrar's Office projected the election costs at approximately $70,000.
The actual cost totaled $54,423.90, as detailed on the attached invoice marked Exhibit A. The cost for
candidates' statements of qualifications was billed directly to the candidates.
FISCAL IMPACT:
FUNDING AVAILABLE:
Attachment
$65,000 was budgeted for the November 6, 2012, General Municipal
Election, which resulted in a savings to the City of approximately $10,576.
$54,423.90 — Election Account (100102.7323)
City Clerk
Konradt Bartlam, City Manager
Randi Johl
City Clerk
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
Re: Invoice No. 3491
Dear Ms. Johl:
CITY CLERK,
The cost for conducting the City of Lodi Election for two Council Members, consolidated with
the General Election held on November 6, 2012, is $54,423.90.
The attached invoice gives you the breakdown of costs.
If you have any questions regarding this billing, please call Management Analyst, Raul Ochoa,
at (209) 953-1073.
Sincerely,
i
AUSTIN G. ERDMAN
Registrar of Voters
REGISTRATION (209) 468-2890 — BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 — PRECINCT OPERATIONS (209) 468-2892
COUNTY OF SAN JOAQUIN
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REGISTRAR OF VOTERS OFFICE
_
44 NORTH SAN JOAQUIN ST., SUITE 350
,, Wi&e ,Gp,
P.O. BOX 810
AUSTIN G. ERDMAN
STOCKTON CA 95201
PHONE (209) 468-2885
REGISTRAR OF VOTERS
FAX (209) 468-2889
(209) 468-3194
www.sjcrov.org
aerdman@sjgov.org
RECEIVE.
May 6, 2013
mv
Randi Johl
City Clerk
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
Re: Invoice No. 3491
Dear Ms. Johl:
CITY CLERK,
The cost for conducting the City of Lodi Election for two Council Members, consolidated with
the General Election held on November 6, 2012, is $54,423.90.
The attached invoice gives you the breakdown of costs.
If you have any questions regarding this billing, please call Management Analyst, Raul Ochoa,
at (209) 953-1073.
Sincerely,
i
AUSTIN G. ERDMAN
Registrar of Voters
REGISTRATION (209) 468-2890 — BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 — PRECINCT OPERATIONS (209) 468-2892
ITEMIZED COST
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AGENCY/DISTRICT: CITY OF LODI
TITLE OF ELECTION: CITY COUNCIL MEMBERS
DATE OF ELECTION: NOVEMBER 6, 2012 REGISTERED VOTERS: 28,346
BALLOT TYPES: 11-12
COST PER REGISTERED VOTER: $1.92
ITEM
AMOUNT
SAMPLE BALLOT BOOKLETS
$
362.39
OFFICIAL PAPER BALLOTS
$
1,479.83
OTHER CHARGES
$
3,210.60
POLLING PLACE RENTAL
$
624.11
POSTAGE
$
2,255.74
PUBLICATIONS
$
178.86
TRANSPORTATION
$
482.68
COMPUTER RUN TIME
$
76.79
ELECTION OFFICERS/FIELD INSPECTORS PAYROLL
$
9,453.50
ELECTION NIGHT WORKERS PAYROLL
$
312.93
OFFICE SALARIES (PERMANENT EMPLOYEES)
$
3,053.57
OFFICE SALARIES (TEMP EMPLOYEES)
$
8,003.00
EMPLOYMENT AGENCY/CONTRACT EMPLOYEES
$
823.13
FRINGE BENEFITS (FY 2012-13) 91.95%
$
2,807.76
UTILITY & EQUIPMENT (FY 2012-13) 46.08%
$
5,094.87
REGISTRATION (209) 468-2890 - BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 - PRECINCT OPERATIONS (209) 468-2892
ITEMIZED COST — Page 2
DUPLICATING SERVICES
SECURITY SERVICES (SHERIFF'S OFFICE)
PRECINCT SUPPLIES
MILEAGE (MOTOR POOL)
COST ELECTRONIC VOTING SYSTEM
ABSENTEE COSTS
CANDIDATE'S STMT OF QUALIFICATIONS
TOTAL AMOUNT:
$ 203.98
$ 118.14
$ 337.61
$ 302.57
$ 4,780.97
$ 9,078.87
$ 1,382.00
$ 54,423.90
REGISTRATION (209) 468-2890- BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 - PRECINCT OPERATIONS (209) 468-2892