Loading...
HomeMy WebLinkAboutAgenda Report - June 5, 2013 C-12 ERAGENDA ITEM C'01 L CITY OF LODI COUNCIL COMMUNICATION • TM AGENDA TITLE: Receive Report Regarding Final Costs for the November 6, 2012, General Municipal Election MEETING DATE: June 5, 2013 PREPARED BY: City Clerk RECOMMENDED ACTION: Receive report regarding final costs for the November 6, 2012, General Municipal Election. BACKGROUND INFORMATION: On June 6, 2012, the City Council approved entering into a contract with the County of San Joaquin for the County Registrar of Voters to provide certain services for the November 6, 2012, General Municipal Election. Preliminary estimates from the Registrar's Office projected the election costs at approximately $70,000. The actual cost totaled $54,423.90, as detailed on the attached invoice marked Exhibit A. The cost for candidates' statements of qualifications was billed directly to the candidates. FISCAL IMPACT: FUNDING AVAILABLE: Attachment $65,000 was budgeted for the November 6, 2012, General Municipal Election, which resulted in a savings to the City of approximately $10,576. $54,423.90 — Election Account (100102.7323) City Clerk Konradt Bartlam, City Manager Randi Johl City Clerk City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 Re: Invoice No. 3491 Dear Ms. Johl: CITY CLERK, The cost for conducting the City of Lodi Election for two Council Members, consolidated with the General Election held on November 6, 2012, is $54,423.90. The attached invoice gives you the breakdown of costs. If you have any questions regarding this billing, please call Management Analyst, Raul Ochoa, at (209) 953-1073. Sincerely, i AUSTIN G. ERDMAN Registrar of Voters REGISTRATION (209) 468-2890 — BUSINESS ADMINISTRATION (209) 468-8942 CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 — PRECINCT OPERATIONS (209) 468-2892 COUNTY OF SAN JOAQUIN z= REGISTRAR OF VOTERS OFFICE _ 44 NORTH SAN JOAQUIN ST., SUITE 350 ,, Wi&e ,Gp, P.O. BOX 810 AUSTIN G. ERDMAN STOCKTON CA 95201 PHONE (209) 468-2885 REGISTRAR OF VOTERS FAX (209) 468-2889 (209) 468-3194 www.sjcrov.org aerdman@sjgov.org RECEIVE. May 6, 2013 mv Randi Johl City Clerk City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 Re: Invoice No. 3491 Dear Ms. Johl: CITY CLERK, The cost for conducting the City of Lodi Election for two Council Members, consolidated with the General Election held on November 6, 2012, is $54,423.90. The attached invoice gives you the breakdown of costs. If you have any questions regarding this billing, please call Management Analyst, Raul Ochoa, at (209) 953-1073. Sincerely, i AUSTIN G. ERDMAN Registrar of Voters REGISTRATION (209) 468-2890 — BUSINESS ADMINISTRATION (209) 468-8942 CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 — PRECINCT OPERATIONS (209) 468-2892 ITEMIZED COST f llff* 014 Ci - • AGENCY/DISTRICT: CITY OF LODI TITLE OF ELECTION: CITY COUNCIL MEMBERS DATE OF ELECTION: NOVEMBER 6, 2012 REGISTERED VOTERS: 28,346 BALLOT TYPES: 11-12 COST PER REGISTERED VOTER: $1.92 ITEM AMOUNT SAMPLE BALLOT BOOKLETS $ 362.39 OFFICIAL PAPER BALLOTS $ 1,479.83 OTHER CHARGES $ 3,210.60 POLLING PLACE RENTAL $ 624.11 POSTAGE $ 2,255.74 PUBLICATIONS $ 178.86 TRANSPORTATION $ 482.68 COMPUTER RUN TIME $ 76.79 ELECTION OFFICERS/FIELD INSPECTORS PAYROLL $ 9,453.50 ELECTION NIGHT WORKERS PAYROLL $ 312.93 OFFICE SALARIES (PERMANENT EMPLOYEES) $ 3,053.57 OFFICE SALARIES (TEMP EMPLOYEES) $ 8,003.00 EMPLOYMENT AGENCY/CONTRACT EMPLOYEES $ 823.13 FRINGE BENEFITS (FY 2012-13) 91.95% $ 2,807.76 UTILITY & EQUIPMENT (FY 2012-13) 46.08% $ 5,094.87 REGISTRATION (209) 468-2890 - BUSINESS ADMINISTRATION (209) 468-8942 CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 - PRECINCT OPERATIONS (209) 468-2892 ITEMIZED COST — Page 2 DUPLICATING SERVICES SECURITY SERVICES (SHERIFF'S OFFICE) PRECINCT SUPPLIES MILEAGE (MOTOR POOL) COST ELECTRONIC VOTING SYSTEM ABSENTEE COSTS CANDIDATE'S STMT OF QUALIFICATIONS TOTAL AMOUNT: $ 203.98 $ 118.14 $ 337.61 $ 302.57 $ 4,780.97 $ 9,078.87 $ 1,382.00 $ 54,423.90 REGISTRATION (209) 468-2890- BUSINESS ADMINISTRATION (209) 468-8942 CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 - PRECINCT OPERATIONS (209) 468-2892