HomeMy WebLinkAboutAgenda Report - June 5, 2013 C-04AGENDA ITEM C '# 4
A% CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Purchase of Padmount Transformers from HEES
Enterprises, Inc., of Astoria, Oregon ($201,469.68)
MEETING DATE: June 5, 2013
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of padmount
transformers from HEES Enterprises, Inc., of Astoria, Oregon in the
amount of $201,469.68.
BACKGROUND INFORMATION: On May 1, 2013 the City Council authorized the advertisement of
bids to procure padmount transformers to maintain inventory for
replacement of_damaged/old transformers in the distribution_ system.
On May 16, 2013, bids were opened with five suppliers submitting proposals. Life -cycle costs (total
purchase price plus cost of estimated power loss during the projected life of the transformer) were
evaluated as shown on the attached summary of Exhibit A. HEES Enterprises, Inc. of Astoria, Oregon
submitted responsive bids with the lowest life -cycle cost as shown below:
7 each 37.5 kVA, 1 -Phase 120/240 V HEES Enterprises, Inc. $11,203.92
10 each
50 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$18,338.40
15 each
75 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$34,117.20
6 each
100 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$15,655.68
1 each
167 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$ 3,341.52
4 each
500 kVA,
3 -Phase
277/480 V
HEES Enterprises, Inc.
$40,716.00
4 each
1500 kVA,'
3 -Phase
277/480 V
HEES Enterprises, Inc.
$78,096.96
FISCAL IMPACT: Procurement cost is $201,469.68. Life -cycle cost is $353,132.18.
FUNDING: Included in FY2 2/13 Account No. 160.1496
Jordan Ayers
Deputy City Manager/In ervic ctor
a et". Kirkley
Electric Utility Director
PREPARED BY: Thomas Dean, Electric Materials Technician
EAK/TD/Ist
APPROVED:
am, City Manager
PAD MOUNTED TRANSFORMER OFFER EVALUATION - Ma 20, 2013
EXHIBIT A
Transformer Offer
Evaluation
Bid Offered
May 16, 2013
POlemount
Tax
(factor):
1.08
Primary Winding: 12,000 Volt Line-to-Line
No Load Loss $/watt:
3.75
Load Loss $/watt:
1.25
Bid hem 1: 37.5 kVA 120/240
Volt,
Single Phase
Number
of units:
7
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle Delivery Height I Weight
Price $ Price $ w/tax $
(wane)
(watts) Loss value Loss value
Losses $
Cost $ (weeks) (inches) (pounds)
Silicon
Howard Industries
$1,480.00 $10,360.00 $11,188.80
97
376 $2,546.25 $3,290.00
$5,836.25
$17,025.05 6-8 wks
32
Silicon
CG Power Systems
USA
No Quote
Silicon
HEES Enterprises
$1,482.00 $10,374.00 $11,203.92
88
342 $2,310.00 $2,992.50
$5,302.50
$16,506.428-10 wks
28
Silicon
HD Supply Power
Solutions
$1,504.00 $10,528.00 $11,370.24
80
451 $2,100.00 $3,946.25
$6,046.25
$17,416.49 8wks
26
Silicon
Pacific Utilites Supply
$1,951.00 $13,657.00 $14,749.56
79
387 $2,073.75 $3,386.25
$5,460.00
$20,209.56 6-8 wks
TBP
Amorphous
Howard Industries
$1,730.00 $12,110.00 $13,078.80
35
452 $918.75 $3,955.00
$4,873.75
$17,952.55 8-10 wks
32
Bid hem 2: 50 kVA, 120/240 Volt, Single Phase I
Number of units:
10
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle Delivery Height Weight
Price $ Price $ w/tax $
watts
(watts) Loss value Loss value
Losses $
Cost $ (weeks) (inches) (pounds)
Silicon
Howard Industries
1,661.00 16,610.00 17,938.80
115
448 $4,312.50 $5,600.00F$$72
$27,851.30 6-8 wks
32.0
Silicon
CG Power Systems
No Quote
Silicon
HEES Enterprises
1,698.00 16,980.00 18,338.40
115
374 $4,312.50 $4,675.00
27,325.90 8-10 wks
28.0
Silicon
HD Supply Power
1,615.00 16,150.00 17,442.00
97
562 $3,637.50 $7,025.00
$28,104.50 8wks
26.0
Silicon
Pacific Utilites Supply
2,098.00 20,980.00 22,658.40
107
410 $4,012.50 $5,125.00
$31,795.90 6-8 wks
TBP
Amorphous
Howard Industries
1,976.00 19,760.00 21,340.80
47
468 $1,762.50 $5,850.00
$28,953.30 8-10 wks
32
Bid hem 3: 75 kVA, 120/240 Volt, Single Phase
Number of units:
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
oso
Life Cycle Delivery Height Weight
Price $ Price $ w/tax $
(watts)
(watts) Loss value Loss value I
Losses $
Cost $ (weeks) (inches) (pounds)
Silicon
Howard Industries
$2,037.00 $30,555.00 $32,999.40
149
662 $8,381.25 $12,412.50
$20,793.75
$53,793.15 6_8 wks
32.0
Silicon
CG Power Systems
USA
No Quote
Silicon
HEES Enterprises
$2,106.00 $31,590.00 $34,117.20
145
584 $8,156.25 $10,950.00
$19,106.25
$53,223.458-10 wks
28.0
Silicon
HD Supply Power
Solutions
$2,035.00 $30,525.00 $32,967.00
130
756 $7312.50 $14,175.00
$21,487.50
$54454.50 8wks
29.0
Silicon
Pacific Utilites Supply
$2,377.00 $35,655.00 $38,507.40
123
612 $6,918.75 $11,475.00
$18,393.75
$56,901.15 6-8wks
TBP
Amorphous
Howard Industries
$2,405.00 $36,075.00 $38,961.00
61
691 $3,431.25 $12,956.25
$16,387.50
$55,348.50 8-10 wks
32
Bid hem 4: 100 kVA, 120/240
Volt, Single Phase
Number of units:
6
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle Delivery Height Weight
Price $ Price $ w/tax $
(watts)
(watts) Loss value Loss value
Losses $
Cost $ I (weeks) (inches) (pounds)
Silicon
Howard Industries
$2,486.00 $14,916.00 $16,109.28
195
801 $4,387.50 $6,007.50
$10,395.00
$26,504.28 6-8wks
32.0
Silicon
CG Power Systems
USA
No Quote
Silicon
HEES Enterprises
$2,416.00 $14,496.00 $15,655.68
179
724 $4,027.50 $5,430.00
$9,457.50
$25,113.188-10 wks
28.0
Silicon
HD Supply Power
Solutions$2,490.00
$14,940.00 $16,135.20
189
814 $4,252.50 $6,105.00
$10,357.50
$26,492.70 8wks
29.0
Silicon
Pacific Utilites Supply
$2,574.00 $15,444.00 $16,679.52
147
924 $3,307.50 $6,930.00
$10,237.50
$26,917.02 6-8 wks
TBP
Amorphous
Howard Industries
$2,419.00 $14,514.00 $15,675.12
70
837 $1,575.00 $6,277.50
$7,852.50
$23,527.62 8-10 wks
28
Bid Item 5: 167 kVA, 120/240
Volt, Single Phase
Number of units:
1
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle Delivery Height Weight
Price $ Price $ w/tax $
(watts)
(watts) Loss value Loss value
Losses $
Cost $ (weeks) (inches) (pounds)
Silicon
Howard Industries
$4,075.00 $4,075.00 $4,401.00
281
1240 $1,053.75 $1,550.00
$2,603.75
$7,004.75 6-8wks
32.0
Silicon
CG Power Systems
USA
No Quote
Silicon
HEES Enterprises
$3,094.00 $3,094.00 $3,341.52
257
1312 $963.75 $1,640.00
$2,603.75
$5,945.278-10 wks
32.0
Silicon
HD Supply Power
Solutions
$3,584.00 $3,584.00 $3,870.72
251
1454 $941.25 $1,817.50
$2,758.75
$6,629.47 8wks
40.0
Silicon
Pacific Utilites Supply
$3,308.00 $3,308.00 $3,572.64
244
1354 $915.00 $1,692.50
$2,607.50
$6,180.14 6-8 wks
TBP
Amorphous
Howard Industries
$4,540.00 $4,540.00 $4,903.20
108
1388 $405.00 $1,735.00
$2,140.00
$7,043.20 8-10 wks
32
Bid Item 6: 500 kVA, 277/480 Volt, Three Phase
Number of units:
4
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle Delivery Height Weight
Price $ Price $ w/tax $
(watts)
(watts) Loss value Loss value
Losses $
Cost $ (weeks) (inches) (pounds)
Silicon
Howard Industries
$10,999.00 $43,996.00 $47,515.68
849
3501 $12,735.00 $17,505.00
$30,240.00
$77,755.68 6-8wks
67.0
Silicon
CG Power Systems
USA
$10,048.00 $40,192.00 $43,407.36
805
3939 $12,075.00 $19,695.00
$31,770.00
$75,177.36 8-10 wks
62.0
Silicon
HEES Enterprises
$9,425.00 $37,700.00 $40,716.00
793
3186 $11,895.00 $15,930.00
$27,825.00
$68,541.008-10 wks 49.0
Silicon
HD Supply Power
Solutions
$13,059.00 $52,236.00 $56,414.88
783
3601 $11,745.00 $18,005.00
$29,750.00
$86,164.88 16 wks
59.0
Silicon
Pacific Utilites Supply
$14,047.00 $56,188.00 $60,683.04
691
2856 $10,365.00 $14,280.00
$24,645.00
$85,328.04 6-8 wks
TBP
Amorphous
Howard Industries
$12,965.00 $51,860.00 $56,008.80
338
3504 $5,070.00 $17,520.00
$22,590.00
$78,598.80 8-10 wks
65
Bid Item 7: 1500 kVA,
277/480 Volt, Three Phase
Number of units:
4
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle Delivery Height Weight
Price $ Price $ w/tax $
(watts)
(watts) Loss value Loss valueLosses
$
Cost $ I (weeks) (inches) (pounds)
Silicon
Howard Industries
$20,710.00 $82,840.00 $89,467.20
1935
8762 $29,025.00 $43,810.00
$72,835.00 $162,302.20 8-10 wks
71.0
Silicon
CG Power Systems
USA
$19,941.00 $79,764.00 $86,145.12
1655
10769 $24,825.00 $53,845.00
$78,670.00 $164,815.12 8-10 wks
78.0
Silicon
HEES Enterprises
$18,078.00 $72,312.00 $78,096.96
1883 10027 $28,245.00 $50,135.00
$78,380.00 $156,476.968-10 wks
63.0
Silicon
HD Supply Power
Solutions
$33,283.00 $133,132.00 $143,782.56
1486
10710 $22,290.00 $53,550.00
$75,840.00 $219,622.56 16 wks
73.0
Silicon
Pacific Utilites Supply
$22,708.00 $90,632.00 $98,098.56
1457
9026 $21,855.00 $45,130.00
$66,985.00
$165,083.568-10 wks
TBP
Amorphous
Howard Industries
$23,858.00 $95,432.00 $103,066.56
736
9771 $11,040.00 $48,855.00
$59,895.00 $162,961.56 0-12 wks
75
mary
HEES Enterprises, Inc.
ERMCO Transformers 201,469.68
353,132.18
201,469.68
353,132.18
BSU Apoount No.106.1496
Pre aretl b : Jules L. Marchesseaulr
Matta er, En ineenn 8 go erabbns
RESOLUTION NO. 2013-94
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE PURCHASE OF PADMOUNT
TRANSFORMERS FROM HEES ENTERPRISES,
INC., OF ASTORIA, OREGON
------------------------------------------------------------------
------------------------------------------------------------------
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 16,
2013, at 11:00 a.m., for the purchase of padmount transformers, described in the
specifications therefore approved by the City Council on May 1, 2013; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated as shown on Exhibit A attached; and
WHEREAS, the bids meeting the City's specifications with the lowest estimated
life -cycle costs are shown below:
7 each
37.5 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$11,203.92
10 each
50 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$18,338.40
15 each
75 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$34,117.20
6 each
100 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$15,655.68
1 each
167 kVA,
1 -Phase
120/240 V
HEES Enterprises, Inc.
$-3-841.52
4 each
500 kVA,
3 -Phase
277/480 V
HEES Enterprises, Inc.
$40,716.00
4 each
1500 kVA,
3 -Phase
277/480 V
HEES Enterprises, Inc.
$78,096.96
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of padmount transformers, as shown above, in the amount of
$201,469.68.
Dated: June 5, 2013
------------------------------------------------------------------
------------------------------------------------------------------
I hereby certify that Resolution No. 2013-94 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 5, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JOHL
City Clerk
2013-94
PAD MOUNTED TRANSFORMER OFFER EVALUATION - May 20 2013
EXHIBIT A
Transformer Offer Evaluationj
Bid Offered Way 16.2013
Polemount
Tax factor:
1.08 Prim am Winding:
12,000 Volt Une-to-Une
No Load Loss $Malt 3.75
Load Loss $Matt
1.25
Bid Ham 1: 37.5 kVA 1201240 Volt Single Phase
Number of units:
7
No Load Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Coat of
Ufe Cycle Delivery He t Weight
Price$ PR;a wAaxb
k
watts Lmsvalue Lmsvalue
Losses
Costs week inches(pounds
Silicon
Howard Industries
$1480.00 $10360.00 $11188.80
97
376 $2546.25 $3290.00
S5836.25
$17025.05 6-8 wks 32
Silicon
CG ower Systems
USA
No Quote
Silicon
HEES Enterprises
$1,482.00 $10,374.00 $11,203.92
88
342 $2,310.00 $2,992.50
$5,302.50 _.$16506:428.10wks 28
Silicon
HO Supply Power
Solutions
51504.00 570528.00 $17370.24
80
451 $2100.00 $3946.25
56046.25
$17416.49 8v" 26
Silicon
PacificlJtilites Su
51957.00 573657.00 514749.56
79
387 52073.75 53386.25
55460.00
$20209.56 6-8wks TBP
Amorphous Howardlnduslries
$1730.00 512110.00 $13078.80
35
452 $918.751 $3955.00
$4873.75
$17.952.5518-10 wks 32
Bird Item 2: 50 kVA, 1201240 Volt, Single Phase
Number of uNts:
10
No Load
Load
Vendor
Unit I Edendetl Price
I Loss I
Loss No Load Load
Cost of
Ufe Cycle Delivery Hei ht Weight
Prices 1 Price$ Wt.$
th
watts Loss value Lossvalue
Losses$
Costs vnrek inches unds
Silicon
Howardlndustries
1 1,661.001 76610.00 17938.80
1151
448 V,312.50 5600.00
$9,912.50
$27,851.30 6-8Was 32.0
Silicon
CG P-c, SystemsiNaGuote
Silicon
HFES Enterprises
11,698.00 76,980.00 18,338.40
115
374 $4,312.50 $4,675.00
$8,987.50
:-_ B-1 wk 28.0
Silicon
HD Su Paver
7675.00 16150.00 17442.00
971
562 $3637.50 $7025.00
$10662.50
$28104.50 8wk 26.0
Silicon
Padfic Utilites SuPPY
1 2,098.001 20980.00 22658.40
1071
410 $4012.50 $5125.00
$9737.50
$31795.90 6-8wks TBP
Amorphous owar n usries
1,976.00 19760.00 27 340.80
47
468 $1762.50 55,850.00
$7612.50
$28,953.30 &10 wk 32
Bid Hem 3: 75 kVA, 1201240 Volt Sin le Phase
Number of units:
15
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Life Cycle DeliveryHtl ht Wei ht
Price$ Price$ wit"$
es
watts Loss value Loss value
Losses$
Cost$ weds inches unds
Silicon
Howard Industries
$2037.00 $30555.00 $32999.40
149
662 $8,381.25 $12412.50
$20,793.75
$53,793.15 6-8 wvks 32.0
Silicon
CG Power Systems
USA
No Quote
Silicon
nterpnses
$2,706.00 $31,590.00 $34,117.20
145
584 $8,156.25 $10,950.00
$19,106.25
":.'$53:223,45 &10 Was 28.0
9'lican
HD Supply Power
Solutions
E 035.00 $30525.00 532967.00
130
756 $7312.50 $14175.00
$27487.50
$54454.50 8w7s 29.0
Silicon
Pacific Ublites Su
377.00 $35655.00 538507.40
123
612 918.75 $11475.00
$10393.75
56901.15 6.8 vks TBP
Amorphous Howard lntlustries
52,405.00 $36,075.00 $38961.00
61
691 $3,431.25 $12,956.25
$16387.50
$55,348.50 8-10.ks 32
Bidltam 4: 100 kVA.
1201240 Volt Single Phase
Number of units:
6
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Ufe Cycle Delivery Height Wei ht
Price$ Price$ wy.$
es
watts Loss value Loss value
Losses$
Costs week inches unds
Silicon
Hawardlndustries
$2486.00 $14916.00 $16109.28
195
801 $4387.50 $6007.50
$10395.00
$26,504.28 6.8 wks 32.0
Silicon
CG Po,ver Systems
I USA
No Quote
Silicon
HEES Enterprises
$2,416.00 $14,496,00 $15,655.68
179
724 $4,027.50 $5,430.00
$9.457.50
'.525 713:18 TIO wk 28.0
Silicon
HD Supply Power
Sduticns
$2490.00 $14940,00 $16135.20
189
814 $4252.50 $6105.00
$10357.50
$26492.70 8wk 29.0
Silicon
Pacific Ublitm Su
$2574.00 $15444.00 $16679.52
147
924 $3307.50 $6930.00
$10237.50
$28917.02 6.8 wks TBP
Amorphous
over nustries
$2,419.00 $14514.00 $15675.12
70
837 $1,575.00 56,277.50
$7852.50
$23,527.628-10wks 28
Bid Item 5: 167 kVA,
1201240 Volt Single Phase
Number of units:
i
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load LoadCost
of
Ufe de Delivery Height Weight
Price$ Price$ w/tuS
vaas
vratts Loss value Loss value
LossesS
Cost$ week inches ounds
Silicon
Howerdlndustnes
4075.00 4075.00 4401.00
281
1240 1053.75 $1550.00
$2603.75
7004.75 6-8 wks 32.0
Silicon
CG Power Systems
USA
No Quote
Silicon
HES nterprises
$3,094.00 $3,094.00 $3,341.52
257
1312 $963.75 $1.640.00
$2,603.75
x$5,945:27 810 Was 32.0
Silicon
HO Supply Power
Solutions
$3,584.00 $3584.00 $3870.72
251
1454 $941.25 $1817.50
$2758.75
$6629.47 8Was 40.0
Silicon
Pacific Utilitas Su ply
$3308.00 $3.308.001 $3572.64
2441
1354 $915.00 $1692.50
$2607.50
56180.74 6-8 wks TBP
Amorphous
Howard Industries
$4,540.00 $4540.00 $4,903.20
1081
1388 $405.00 $1735.00
$2,140.00
$7043.208-10 Me 32
Bid Item 6: 500 kVA 2771480 Volt. Three Phase
Number of units:
4
No Load
Load
Vendor
Unit Extended Price I
Loss
Loss No Load Load
Cost of
Ufe Cycle Ddivery Height Weight
Price S Price $ "It.
as
watts Loss value Loss value
Losses $
Cost week inches(pounds
Silicon
Howard Industries
$10999.00 $43996.00 $47515.68
8493501
$12735.00 $17505.00
$30240.00
$77755.68 6.8 Was 67.0
Silicon
ower yet-.
USA
$10,048.00 $40,192.00 $43,407.36
805
3939 $12,075.00 $19,695.00
$31,770.00
$75177.36 8-10 wk 62.0
Silicon
HEES Enterpases
$9.425.00 $37,700.00 $40,716.00
793
3186 $11,895.00 $15,930.00
$27,825.00
:':---"$68:541:00 8-10 Was 49.0
Silicon
HD Supply Power
Solutions
$13059.00 $52236.00 $56,41,L88
783
3601 $11.745.00 $18005.00
$29.750.001
$86.164.88 16 w4s 59.0
Silicon
Padfic Utilites Su
$14 047.00 $56.188.00 $60,683.04
691
2856 S10.365.001 S14.280600
$24.645.001
$85.328.04 6-8 wks TBP
Amor hous
Howard Industries
$12,965.00 $51860.00 $56008.80
338
3504 $5,070.00 $17520.00
$22590.00
$78598.60 8-10wks 65
Bid ttem 7: 1500 kVA,
2771480 Volt, Three Phase
Number of units:
4
No Load
Load
Vendor
Unit Extended Price
Loss
Loss No Load Load
Cost of
Ufe de Ddiv Height Weight
Price $ Price S wAax E
6s
watts Lass value Loss value
Losses $
Cost E weeks inches (pounds
Silicon
Havardlndustae
$20710.00 $82840.00 589467.20
1935
8762 $29025.00 543810.00
$72835.00 $162302.208,10wks 71.0
Silicon
G aver Systems
USA
$19,941.00 $79.764.00 $86,145.12
1655
10769 $24,825.00 $53,845.00
$78,670.00
$164,815.12 8-10wk 78.0
Silicon
HEES Enterprises
$18,078.00 $72,312.00 $78,096.96
1883 10027 $28,245.00 $50.135.001
$78,380.00 5756476.968-10 vMs 63.0
Silicon
HD Supply Power
Solutions
$33283.00 $113132.00 5743782.56
1486
10710 $22290.00 553550.00
575840.00 $219622.56 16 wks 73.0
Silicon
Pacific Utiftes Su
522708.00 590832.00 598098.56
1457
9026 $27855.00 $45130.00
566985.00 $165083.568-10 Was TBP
Amorphous
oward industries
523,858.00 $95432.00 $703066.56
736
9771 $11040.00 S4B,855.00
559895.00 5162,961.560-12 Was 75
mary
HEES Enterprises, Inc.
ERMCO Transformers 201 469.68
1
1 1
353132.78
201 469.68
353 132.18
BSU Account No.106.1496
Pre -d by Jules L. Maichassaeell
Mane- En 'n n a 0
.Eons