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HomeMy WebLinkAboutAgenda Report - June 5, 2013 C-03AGENDA ITEM I AhCITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Rejecting All Bids and Authorizing Re -advertisement for Bids for the Purchase of Wood Utility Poles ($20,000) MEETING DATE: June 5, 2013 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution rejecting all bids and authorizing re - advertisement for bids for the purchase of wood utility poles $20,000. BACKGROUND INFORMATION: Wood utility poles are maintained in the Electric Utility distribution system for use in repairs, routine maintenance and new construction. On May 16, 2013, the following two bids were publicly opened: Bridgewell Resources $30,132 McFarland Cascade $34,387 Upon closer investigation of the onsite inventory of 55' Poles and the forecasted usage, staff has realized that 35' and 45' Class 1 poles will work in most overhead repair and routine maintenance applications. The current inventory of 55' poles has been deemed sufficient at this time and staff is recommending not purchasing additional inventory of this size pole. A new bid will be issued upon Council approval for 35' and 45' Class 1 poles. In order to maintain EUD's wood pole inventory, staff recommends advertisement for bids as follows: Wood Poles: 10 each 35 -foot Class 1 20 each 45 -foot Class 1 The specifications are on file at the Electric Utility Department, 1331 South Ham Lane. The planned bid opening date is Thursday, June 20, 2013. FISCAL IMPACT: Procurement cost is $20,000. FUNDING: Included in FY2012/13 Ac o n er 1496. e_'Eddab4tti A. kley Electric Utility Director PREPARED BY: Thomas Dean, Electric Materials Technician APPROVED: radt Bartlam, City Manager RESOLUTION NO. 2013-93 A RESOLUTION OF THE LODI CITY COUNCIL REJECTING ALL BIDS AND AUTHORIZING RE -ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF WOOD UTILITY POLES WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, two sealed bids were received and publicly opened on May 16, 2013, at 11:00 a.m. for the purchase of wood utility poles, described in the specifications therefore approved by the City Council on May 1, 2013; and WHEREAS, wood utility poles are maintained in the Electric Utility distribution system for use in repairs, routine maintenance, and new construction; and WHEREAS, the bids were evaluated and the summary below reflects the lowest responsible bid: Bridgewell Resources $30,132 McFarland Cascade $34,387 WHEREAS, onsite inventory of 55' poles and the forecasted -usage, -staff realized that 35' and 45' Class 1 poles will work in most overhead repair and routine maintenance applications. Current inventory of 55' poles has been deemed sufficient at this time and staff is recommending not purchasing additional inventory of the size pole. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject all bids and authorize re -advertisement for bids for wood utility poles for the Electric Utility Department. Dated: June 5, 2013 ------------------------------------------------------------------ ------------------------------------------------------------------ I hereby certify that Resolution No. 2013-93 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 5, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None L City Clerk 2013-93