HomeMy WebLinkAboutAgenda Report - June 5, 2013 C-03AGENDA ITEM I
AhCITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Rejecting All Bids and Authorizing Re -advertisement for Bids for
the Purchase of Wood Utility Poles ($20,000)
MEETING DATE: June 5, 2013
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution rejecting all bids and authorizing re -
advertisement for bids for the purchase of wood utility poles
$20,000.
BACKGROUND INFORMATION: Wood utility poles are maintained in the Electric Utility distribution
system for use in repairs, routine maintenance and new
construction.
On May 16, 2013, the following two bids were publicly opened:
Bridgewell Resources $30,132
McFarland Cascade $34,387
Upon closer investigation of the onsite inventory of 55' Poles and the forecasted usage, staff has realized
that 35' and 45' Class 1 poles will work in most overhead repair and routine maintenance applications.
The current inventory of 55' poles has been deemed sufficient at this time and staff is recommending not
purchasing additional inventory of this size pole. A new bid will be issued upon Council approval for 35'
and 45' Class 1 poles.
In order to maintain EUD's wood pole inventory, staff recommends advertisement for bids as follows:
Wood Poles: 10 each 35 -foot Class 1
20 each 45 -foot Class 1
The specifications are on file at the Electric Utility Department, 1331 South Ham Lane. The planned bid
opening date is Thursday, June 20, 2013.
FISCAL IMPACT: Procurement cost is $20,000.
FUNDING: Included in FY2012/13 Ac o n er 1496.
e_'Eddab4tti A. kley
Electric Utility Director
PREPARED BY: Thomas Dean, Electric Materials Technician
APPROVED:
radt Bartlam, City Manager
RESOLUTION NO. 2013-93
A RESOLUTION OF THE LODI CITY
COUNCIL REJECTING ALL BIDS AND
AUTHORIZING RE -ADVERTISEMENT FOR
BIDS FOR THE PURCHASE OF WOOD
UTILITY POLES
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, two sealed bids were received and publicly opened on May
16, 2013, at 11:00 a.m. for the purchase of wood utility poles, described in the
specifications therefore approved by the City Council on May 1, 2013; and
WHEREAS, wood utility poles are maintained in the Electric Utility distribution
system for use in repairs, routine maintenance, and new construction; and
WHEREAS, the bids were evaluated and the summary below reflects the lowest
responsible bid:
Bridgewell Resources $30,132
McFarland Cascade $34,387
WHEREAS, onsite inventory of 55' poles and the forecasted -usage, -staff realized
that 35' and 45' Class 1 poles will work in most overhead repair and routine
maintenance applications. Current inventory of 55' poles has been deemed sufficient at
this time and staff is recommending not purchasing additional inventory of the size pole.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
reject all bids and authorize re -advertisement for bids for wood utility poles for the
Electric Utility Department.
Dated: June 5, 2013
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I hereby certify that Resolution No. 2013-93 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 5, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
L
City Clerk
2013-93