HomeMy WebLinkAboutAgenda Report - June 3, 1987 (104)LOD!)
PUBLIC WORKS DEPARTN�ENT
COUNCIL COMMUNICATION
PROJECT DATA
TO: City Council Originally Budgeted: 1987-88
Budgeted Fund: 10., 16., 17•,
FROM: City Manager i8., & 21.
Amount Budgeted: $36,505
MEETING DATE: June 3, 1987
AGENDA TITLE: Approve Renewal of Landscape Maintenance Contract and
Authorize the C:ty Manager and City Clerk to Execute
the Renewal of the Contract
RECOMMENDED ACTION: That the City Co iciI approve renewal of the Landscape Contract
and authorize the City Manager and City Clerk to execute the rane�+al of the Landscape
Maintenance Contract for the 1987-88 fiscal year to Ireland Landscaping Co., Inc.
BACKGROUND INFORMATION: Ireland Landscape Co., Inc. has maintained landscape areas
within the city since July 1, 1982, and provided satisfactory service. The number
of `areas maintained`has'i'ncreased from"28'isi 1982 to°38""in='1987-{n-their et[er
dated January 23, 1987, they have agreed to maintain the existing 38 areas at no
increase in cost for an additional twelve months, July 1, 1987 through June 30, 1988.
i
Funds to finance the contract were included by various departments in the 1987-
88
operating budget,)
J ck L.+Ronsko
P blit Wgrks Director
cc- Purchasing Officer
Street. Superintendent
JLR/GCB:sc
/ FILE NO.
APPROVED:
S
Fc ; tr.��; ,.; ty Ma..a9er
A.
May 20, 1987 FRI
Cl"TRACT FOR LANDSCAPED MAINTE=" CE
THIS AGREEMENT made this day of 198; , by and betv�een.
the CITY OF LODI, a municipal corporation, hereinafter called "City" and
Ireland Landscape Company, Inc., hereinafter called "Contractor."
This contract shall be for the period of July 1, 1987, through
June 30, 1988, to and according to the provisions of the specifications for
"Maintenance of Landscaped Areas" attached hereto, marked Exhibit "A", and
incorporated herein by reference.
Contractor agrees to perform landscaped maintenance on the areas listed in
the bid proposal which is made part of Exhibit "A", and the City agrees to
compensate Contractor therefor, the sum of Three Thousand Forty-two and
no/100 Dollars ($3,042.00) per month, effective July 1, 1987 -
This agreement may be terminated by either party by giving notice in
writing at least 30 days prior to the effective date.
Both parties agree that services performed hereunder by Contractor shall be
as an independent Contractor and not otherwise.
The services to be performed and other obligations are and shall be as
described in°Exhibit
This agreement may not be assigned by Contractor without the written
consent of the City.
IN WITNESS THEREOF the parties hereto have hereunder set their hands the
day and year first written.
CITY OF LODI, a Municipal Corporation
By: o� mas _�ersor., 7-1tY—9er
Attest:
lice M. Reimche, ity er
IRELAND LANDSCAPE COMPANY, INC.
By:
Title:
EXHIBIT "A'
SPr.:i FiC"IT TON'S FOR
-
„
I�Ah;E1h„�� v; �riivDSCAPED AR NS
WITHIN THE CITY OF LODI
1. GENERAL CONDITIONS
1.1 Savings Clause In the event of significant changes during the term
of this contract in the scope of the work covered by this Contract,
such as the need to discontinue service because of the closing or
partial closing of a facility, the Cortract shall be modified as it
pertains to that particular facility or facilities.
1.2 Cancellation Clause If at any time the City determines that service
being rendered does not comply with the terms of this Contract, the
City shall have the right to terminate the contract effective thirty
(30) days following the mailing of written notice to the Contractor at
Contractor's usual place of business.
1.3Pa my ent for Work Performed The City will pay the Contractor for
work performed under t e terms of this contract at regular intervals
of once a month on a date mutually agreed upon. The payment shall be
based on the amount bid...for each fac.il.ity and ornly -for -those
facilities where work has been completed by the Contractor, inspected
and approved by the City.
1.4 Period of Contract This Contract provides for accomplishment of
specifieJ work for a period of twelve (12) months following award of
Contract, from July 1, 1986, through June 30, 1987.
1.5 Option to Renew By mutual agreement, the City and Contractor may
enter into an agreement for extension of this Contract for a period of
one additional year based upon the same terms and c alditions set forth
herein.
2. SPECIAL CONDITIONS
2.1 The Contractor shall be responsible for the skills, methods, and
actions of Contractor's employees. He should instruct all
employees that they are not required to respond to questions,
suggestions or instructions from City employees other than the
representative of the Public Works Director.
2.2 Worker's Compensation Insurance The Contractor shall carry full
Workers Compensation Insurance coverage for all persons employed
in carrying out the work, including subcontractor's employees,
under this contract in accordance with the "Workmen's Compensation and
Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof. A certificate showing the
issuance of such a policy shall be on file with the City Clerk at all
times during the term o� this agreement,
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11_3 Publ iC Liability and Property Damage InsuranceTie C€ntractc3r. shall
take Gut and maintaindu,ing. the life of this contract such Public
is :i1?tv and Property Dat'1anP_ Insurance as shall rrotect Contractor
and any - -subcontractor performing work covered by this contract from
Claims for damages for personal injury, including accidental death, as
well as from claims for property damages, which may arise from
Contractor's operations under this contract, whether such operations
be by Contractor or by any subcontractor or by anyone directly or
indirectly employed by either of them and the amount of such insurance
shall be as follows:
COM,PRENENSIVE GENERAL LIABILITY:
51,000,000 Bodily Injury - Ea. Occurrence/Aggregate; $1,000,000
Property Damage - Ea. Occurrence/Aggregate or $1,000,000 Combined
Single Limits
Contractor shall have Contractor's insurance agent sign and return to
the City one copy of the City -furnished form of Additional Insured
Endorsement and fora of Certificate of Insurance.
2.4 Assignment The Contr;, r shall not assign nor shall not attempt to
assign this agreement witriout the written consent of the City having
been first obtained.
2.5 Damages Contractor will report to the Director's representative
damages caused by Contractor's employees or equipment to plant
material, irrigation system or other public facilities, and repair
same at Contractor's expense.
3. DESCRIPTION OF WORK
3.1 The Contractor shall furnish all labor, equipment and other
services necessary for the complete maintenance, in accordance with
the provisions of this agreement, of the following landscaped areas
within the City of Lodi. Site locations are shown on map which is
made part of the specifications.
The landscape area is defined as all lawn areas, trees, shrubs, mowing
strips, hard surface, walkways, ground cover, flower beds and bare
areas as presently exist on the aforementioned sites.
4. MAINTENANCE SPECIFICATIONS
4.1 Workmanship, Quality and Appearance Level
a. It is the intention of the City to require the highest level of
quality in landscape maintenance compatible with standard practice.
b. The Contractor shall insure that all work under this agreement is
supervised by Contractor employed supervisory personnel who are
technically qualified and possess management skill required to
implement modern methods and newly developed horticulture
procedures. The Contractor shall be responsible for the skills,
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methods, appearance and actions of Contractor's employees and for
all work done.
4.2 Lawn Cara The Contractor shall maintain all lawn areas on the sites
covered by this acreemer.t in a healthy, growing condition 1.y
performing the following operations and other, work incid=ental
thereto:
a. Mo=wing Lawn areas shall be mowed once a week or more often
if necessary, to maintain a neat, trim appearance. The
Contractor shall remove all paper, rubbish or debris from each
lawn area prior to mowing. Mowing shall be done only by properly
adjusted mowing equipment with sharp cutting edges. Bruising or
rough cutting of grass will not be permitted. Grass must be mowed
to a uniform height of 1- - 2 inches. "Stapling" will not be
permitted.
b. Trimming
1. All lawn: area edges shall be trimmed twice a month or as
required. Trimming shall include cutting all grass along
walls, fences, foundations, curbs, sidewalks, paths and shrubs
within or bordering the lawn areas. Tree trunks, poles, guy
wires or any other object or structure within the lawn area
shall be trimmed after each mowing.
2. Trimming shall be done around irrigation system sprinkler
heads as necessary. to _.permit ,_maximum ,eater. coverage, by. the
system. Use of contact herbicides is not permitted.
3. The Contractor shall avoid damaging tree trunks, shrubs,
sprinkler heads, buildings and other objects and structures
during trimming operations. Any such damage shall be reported
immediately to the Director's designated representative.
c. Weed, Disease and Pest Control
1. The Contractor shall be responsible for the selection and
proper application of insecticides, fungicides, herbicides or
rodenticides. Any property damage resulting from the use of
such pesticides shall be the responsibility of the
Contractor. All insecticides, fungicides, herbicides and
rodenticides will be furnished by the City of Lodi.
2. Lawn areas shall be kept free of weeds. Weeding may be done
manually or by the use of selective weed killers of pre -
emergent sprays. The Contractor shall exercise extreme care
in the use of selective weed killers so as not to damage any
other plants. If spraying is permitted, it shall be done only
at times where there is no wind.
3. If poison baits are used for the control of moles, ground
squirrels and gophers, such baits shall be placed so as not to
create a hazard to persons or pets.
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d. Aerating and Reseeding
' the ' r e a r; . n h ' roe
�.
Lawn areas ,n excluding ttl. ;awr r._ S ti, r: the ,;er
S3 �n tc Pcad -edit r, Shall be_ kr. -, f
_..Cr�,m�.� , .:'.'u ��d least once .,:"
year utilizing "punch out method." Such aeration shall be
done more frequently if required to maintain good water
penetration.
2. As required by the Director's designated representative, the
Contractor shall reseed bare places or depressions in lawn
areas after first bringing such depressions to grade level
with top soil. Lawn seed will be furnished by the City of
Lodi.
4.3 Fertilizing
a. Lawns A11 turfed areas shall be fertilized four times per
year, once in the Fall, twice in the Spring and once in the
Summer, at a rate of 3 to 4 pounds per 1000 square feet.
b. Shrubs, trees, annuals, ground cover and all cultivated areas
shall be fertilized once a year at a time ofyear best suited to
the particular plant with an application rate as follows:
.Ground Cover 73 to 4 pounds per 1000 square feet.
Shrubs _ 3 t 4 pounds per 1000 square feet.'
immediately around the shrub or over
a aenerai area in which shrubs are planted.
Tree Size - 1 pound nitrogen per inch diameter of trunk
measured at four feet above grade.
c. All fertilized areas shall be watered immediately after
fertilization to prevent burning. Burning due to improper
fertilization shall be considered as "property damage" and shall
be corrected by the Contractor. All fertilizer will be furnished
by the City of Lodi.
4.4 Watering
a. Lawn and other landscaped areas shall be deeply watered as
required by weather conditions to provide adequate moisture for
optimum growth. At no time shall landscaping be permitted to show
a lack of fresh green color or a loss of resilience due to lack of
water. All water will be furnished by the City of Lodi.
b. Wherever or at anytime that a regularly installed sprinkler
irrigation system does not adequately cover the area in which it
is installed due to broken or malfunctioning component parts of
the system, it shall be the responsibility of the Contractor to
immediately report it to the Director's designated
representative. All repairs will be made by the City of Lodi.
c. ':;ute,ri^^ shall bP done. at night or in the early morning and shall
be controlled to prevent excessive run-off, pondir:c aHd ov=_l
watering.
d. Contractor shalt be responsible t•o ad.�ust sprinkler heads or
adequate coverage and controllers a, required te, maintain the
proper amount of irrigation.
4.5 Pruning
a. Shrubs shall be pruned for shape and to remove and prevent
growth which will project into the traffic lanes or be so close
to the traffic lanes as to cause interference with traffic.
Adjacent to turn pockets or rear intersections where sight
distance must be maintained, shrubs shall be maintained a- a
height not greater than 30 inches. Pruning shall be performed
twice yearly, in the Fall and the Spring, and ,,he Contractor shall
also notify the Director's representative when the pruning is
completed.
In addition to the semiannual ,,
orune
shrubs whenever they project beyond the face of planter area.
b. Tree pruning within the landscaped areas will be done by the City
of Lodi.
4.6 Tree Staking
a. It shall be the responsibility of the Contractor to immediately
report to the Director's representative all damaged tree stakes
P
that need replacement. The tree stakes will be replaced by the
City of Lodi.
b. It shall be the responsibility of the Contractor to replace tree
ties as required a retie trunk existing
ree ties wi'.lCp them
beifudto rnished ebyythe
from harming the tee
City of Lodi.
4.7 General Maintenance and Cleanu
1. The Contractor shall collect all clippings, trimmings,
cuttings, rubbish and debris at each site covered by the
agreement and shall remove the same promptly from each site and
dispose of same in a lawful manner at the Contractors expense.
No clippings, trimmings, cuttings, rubbish or debris resulting
from
depositedtrint the refuse �ance under s cans placed bythe tytat hall be
various
depo
locations in the areas covered by this agreement.
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RID PROPOSAL
f`t{l l/t 1 LNA•.CL O1 L/"!IY Il.. 1..r 1r AREAS
WTITHIN THE CITY OF !v0
The undersigned declares that he has
examined
the bid requirements and
specifications and submits the following bid.
LOCATION
AMOUNT
PER MONTH
Medians
1. Arundel Court (1)
S
16.40
2. Bradford Circle (1)
S
15.40
3. Dorchester Way (1)
S
16.40
4. Ham Lane, Kettleman to Harney (1)
S
246.25
5. Ham Lane N/0 Kettleman (1)
S
31.20
6. Lower Sacramento Road (all)
S
163.35
7. Port Chelsea (1)
-`
16.40
8. Shady Acres (1)
S
20.80
9. Virginia Avenue. (3)
$
31.20
10. Vista. Drive (1)
$
31.20
11. Hutchins Street, Vineyard -Harney
(1) S
88.65
12. Park West (2)
$.
177.05
13. Central Avenue (1)
$
35.70
Walkways
14. Bradford Circle (1)
$
16.40
15. Denby Drive (1)
$
67.65
16. Port Chelsea (2)
$
16.40
17. Wimbledon Drive (1)
$
16.40
Other Facilities
18. Kofu Parking Lot (1)
$
83.30
19. Municipal Service Center (1)
$
114.55
20. Lawrence Parking Lot (1)
$
27.60
21. Downtown Landscape (1)
$
147.90
22. White Slough (1)
$
221.20
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Workers Compensation insurance
Carrier is: _
Policy number:_
Expiration date:
Contractor:
Address:
Phone number:( )
AMOUNT PER MONTH
Iv S
23
� - Mills & Colette 1)
S
39'60
24
#6 - Miss -ion & Stockton lel
39.50
25.
=8 - Stockton & Kettleman (1)
$
84.55
Zb.
#13 - Corbin & Low Sacramento Road (1)
$
22.15
27.
#14 - Allen-Capell (1)
$
22.80
28.
#15 - Lower Sacramento - Tejon (1}
$
28.00
29.
#17 - Vine & Evert (i)
$
22.15
30.
r18 - Church & Century (1)
$
84.55
31.
#19 Harney Lane (I)
$
20.30
Sewer
Lift Sta-�-Jon
32.
Rivergate & Royal Oaks (I}
$
40.35
33.
City Hall Complex (I)
$
580.55
Substations
34.:
Hensing (l-)
$
114.45
35.
Killelea (1)
$
40.35
36.
McLane (1)
$
67.65
37.
Fire Station #3 (i}
$
86'70
38.
Libra r (1)
$
145.85
TOTAL COST PER MONTH
$
3,042.00
Workers Compensation insurance
Carrier is: _
Policy number:_
Expiration date:
Contractor:
Address:
Phone number:( )