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HomeMy WebLinkAboutAgenda Report - June 3, 1987 (108)— �-11 n I PUBLIC WORKS DEPAR T AAENT T0: F ".OM : MEETING DATE: City Council City Manager June 3, 1987 COUNCIL COMMUNICATION AGENDA TITLE: Approve Renewal of Janitorial Maintenance Contract and Authorize the City Manager and City Clerk to Execute the Renewal of the Contract RECOMMENDED ACTION: That the City Council approve and authorize the CitY contract an 1ty the C198i�-88 fiscal to the year torenewal Korean Building t Maintenance enCu. , contrac.. for Stockton, California. BACKGROUND INFORMATION: Korean Building Maintenance has maintained the City Nall comp ex, Municipa Service Center, Anima} Control, and Henning complex since July 1, 1984. We have experienced very satisfactory service frim this firm. They agreed to maintain the areas covered by contract, for the period of July 1, 1987 through-J,une.,30, 1983 ,.at a 7.5% increase. The total increase is due to actual cost increases in a e csverage, mobile cost of supplies and salary benefits, and adding maintenance of Ut sace at thwreoue. The total annual cost office and the additio wou}dofficeer be $40,222.56 which aishansincrea e of $3,922.56 over under the new contract last year. Funds to fince the contract are included in the 1987-88 Operating Budget. tuL. Ronsko Works Director JLR/DW/cag Attachment J J APPROVED: t� THOAAS A. PP CCJANMTC/TXTW.OIC r FILE N0. May 27, 1987 CO'1R�,CT FORJ�`NMi L --VIL-3 THIS AGRFFMFNT —:anP this 9:rr day ^c *"��. .98' by an—, between the C!"" OF LODI, a Younicipai corporation, hereinafter called "City" and K0REAN PROFESSIONAL BUILDING MAINTENANCE, hereinafter called "Contractor." This contract shall be for the period July 1, 1987, until June 30, 1988, to and according to the provisions of the Janitorial Services Specifications, attached hereto, marked Exhibit "I", and incorporated herein by reference. The City reserves the richt to withhold from the monthly payment SIO per person per day for each day that I.D. badges are not worn by all Janitorial employees. Contractor agrees to perform janitorial services in the Buildings listed in the Bid Proposal which is made part of Exhib-:t "1" and the City agrees to compensate Con.t.rsctor therefor, the sum of $4O,222.56, payable at the rate of 53,351.88 per month, as outlined in the Bid Proposal. This agreement imay be terrinated by either party by giving notice in writing at least 30 days prior to the effartive date. Both parties 'aeree 'that services 'performed hereunder bV 'Contractor 'sha-11' be as an independent con.ractor and not otherwise. The services to be per1,rried and other obligations are and shall be as described in Exhibit "I". The agreement may not be assioned nor any portions sublet by Contractor without the writ.en consent of the City. IN WITNESS THEREOF, the parties hereto have hereunder set their hands the date and year first written. CITY OF LODI, a municipal corporation By: Thomas A. Peterson, City Manager kttest: Alice M.—Reimche, City Clerk Approved as to Form: Ronald M. Stein, City A-.tn'ney KOREAN PROFESSIONAL BUILDING MAINTENANCE By: Chong Son Lee Title: Owner PROPOSAL Io the Purchasing rjfficer City Hail Call Box 3006 21 West Pirie Street Lodi, CA 95241-1910 The undersigned declares that the specifications have been carefully examined for "JANITORIAL SERVICES FOR MISCELLANEOUS CITY BUILDINGS" and submits this schedule of prices and the attached list of references for his/her bid. LOCAT1ON City Hall, 221 W. Pine Street Police Complex, 230 W. Elm Street Court Complex, 230 W. Elm Street Municipal Service Center, 1331 S. Ham Lane Henning Substation, Warehouse and Trailer Office 1331 S. Ham Lane Animal Control Office TOTAL For: 1/7/87 to 6/30/88 NET PRICE PER MONTH FOP, CITY HALL COMPLEX S 1,08'.90 per month S 1,212.06 per month S 35435 per month S 254.24 per month S 354.2: per month $ 88.69 per month S 3,351.88 per month Name of Company: Korean Professional Building Maintenance Address: 8338 Encino Avenue Stockton, CA 95209 Phone number: �2Q9}952-4950 Bid Submitted by: Chong Son Lee Title: Owner Date: January 14, 1987 JANI`ORIAL SERVICES SPECIrICATIOhS 1. The Contractor will furnish the necessary personnel, with the reouisite skill, and labor for the purpose of furnishing Janitor services to the City Hall complex, Municipal Service Center and Henning Substation. I.D. badges will be worn by all personnel while in the buildings. The square footage is as listed below: City Hall, 221 W. Pine Street Public Safety Building, 230 W. Elm Street 15,170 SF Police Section 18,600 SF Court Section 4,040 SF Municipal Service Center 3,000 SF Henning Substation, Warehouse and Trailer Office 3,800 SF Animal Centrol Office 300 SF TOTAL, 9-I �S7 2. Only the highest possible standards of cleanliness are acceptable and shall be maintained. The detailed services are not to be construed as complete, and all items not included but found necessary to clean the building properly shall be included as though set forth. 3. It is the intent of these specifications to provide all services and materials necessary to clean and keep clean all interior portions of the building. 4. Contractor shall furnish an adequate number of properly trained cleaning personnel together with sufficient, competent supervision in order to provide services at all times. 5. Contractor shall submit the names and addresses of all employees working in the City Hall complex so that a background and security check, ' similar to the check made on City employees working in the Police Department, can be made. The Police Chief will have final approval of the acceptability of all employees. Only those parties working and approved to work within the buildings shall be allowed in the buildings r (i.e., no friends, relatives, etc.). k Clearances will be provided for the number of personnel working in the City buildings, plus 2 or 3 backup personnel. Additional clearance requirements will be at the cost of the Contractor. I 6. Contractor shall furnish, at Contractor's expense, all cleaning supplies, including waxes, floor finishes and necessary janitorial equipment. All of these must be approved by the Equipment and Building Maintenance Superintendent. i s will be kept Clea and in order. yc'da2 ;. All janitorial sty;, r e at wi fire cedes_' of flammable items ;hall be in accordance with iota 8. Contractor shall provide all r,ccessary er: a=r;ers to convey trash properly to trash receptacle. Q. Contractor shall have supervisor make daily inspections and report to the Equipment and Building Maintenance Superintendent anything out of the ordinary, such as doors unlocked, stopped toilets or drains, broken fixtures, lights out of order, etc- for cleaning be lrighted the �mmQ11 atights shallbe where 10. Only those lights necessary l Contractor's employees are w 9 turned fices that have been cleaned. out before leaving of rme herunr 11. Contractor agrees that the servi�ant P ct omayd of ebedeassigned bnoras any i:deperdent contractor. This it sublet to others without the written consent services performed under of the City. i2. Contractor shall be responsible for all keys issued to him. Keys shall keys to hall turned not be lest .n doors. Damaged or bro�entractars shal'h note rep o uce Building Maintenance for replacement. keys. open drawers 13. Employees of Contractor shall not disturb papers on desks) or cabinets, use telephones or tamper with personal property. nsible for reporting to the City any unsafe 14. Contractor shall be respo3 conditions found during his inspection of the premises. 15. Contractor agrees to hold City, its officers, and ieiabilities harmless for and defend against any a arising from the performance of the services requireloss oferCity Contractor further agrees to irdemni.y City ag property resulting from the dishonesty of the employees of Contractor. the term 16. Contractor shall at all times maintain andinsupancein foine the �namoun of of this agreement, general liability and 000,000 , $1,000,000 bodily injury for each occurrence/aggregate for property damage for each occurrence/aggregate or $1,000,040 combined single limits. Contractor will be required to use the City oinsured f Lodi insurance form which includes the form of be signedddby}thel insurance Endorsement. One copy of this form shall agent and returned to the City Clerk. ' a olio of Worker's Compensation Insurance - 17. Contractor shall also carry policy of this policy shall be covering any and Tallo kislher employees. Copy filed with the C y 8. Cit shall pay for all services rendered pursuant to this agreement 1 Y { monthly in arrears. a_ Y i9. Any changes in the square footage serviced will be compu'r-ed by the Purchasing Agent and the monthly payment will be adjusted to reflect said charge. 20. This aereement shall continue on a month to month basis and may be terminated or amended at any time at the convenience of either party by giving notice in writing at least thirty (30) days prior to the effective date. If within the discretion of the City it is determined that Contractor rails to perform the work or is in violation of any of the services specified, City may im-ediately terminate its agreement by notice in writing. 21. Days and Hours of Operation: City Hall, the Court Section, and the Police Department second floor, first floor and basement shall be serviced five days a week. The jail and dispatch section shall be serviced 6 days a week (Saturday or Sunday is acceptable). The jail section of the Police Station shall be cleaned at hours approved by the Police Chief. No powered machinery is to be operated during scheduled public meetings or activities. 22. The services to be performed under this contract shall consist of those listed on Exhibit A - Detailed Services. Xr 1 r. tY?i�_ DET T EP'V ^ C 't r..L��.. JL., A. DAILY SERVICE 1. Gather all waste paper and place for disposal in receptacle area, including shredder in Police Station (separate recyclable paper in City Nall and place in container provided in basement). 2. Empty and wipe all ash trays. ;. Dust all chairs and horizontal surfaces of desks, tables and file cabinet tops. 4. Clear: and dust all ledges and other flat surfaces within reach. 5. Sweep and/or dust mop all floor surfaces, including stairways and offices and lobbies. 6. Clean drinking fountains. 7. Spot wipe glass doors: 8. Vacuum carpets. 9. Spot clean carpeted areas as neces;ary. 10. Wash Oaks in service closets. 11. Dare mop restroom floors. 12. Damp wipe kitchen equipment in coffee room and clean kitchen floors. 13. Sanitize toilets, toilet seats, urinals, sinks and clean tables. lq. Remove fingerprints from woodwork, walls, partitions and blinds and interior glass partitions. 15. rill towel, soap and tissue dispenser as Necessary. 16. Clean restroom mirrors. 17. Clean entrance ways and entrance mats. 18. Lock all doors prior to leaving and turn out lights. I 4 DETAILED S^r.�aC S I9. Clean jail cells: a. Remove blankets from unoccupied cells, fold and store or` retain for cleaning as ne,:.zssary. b. Remove trash and sweep, followed by damp mopping. C. Arrange with Police Dispatchar to empty occupied cells for Watch Commander determines otherwise. clearing, unless the 20. Emptv outside trash containers, fill paper towel dispenz,<rs at Public Safety Building gas Pump. B. WEEKLY SERVICE 1 Dust vertical surfaces of tables, desks and filing cabinets. 2. Buff all floors. 3. Damp wipe waste baskets. 4. Spot clean all railings and venetian blinds. 5. Clean ard'dust all ledges and-other.flat_surfaces w thin reach. 6. Remove fingerprints from woodwork, walls, partitions and blinds and interior glass partitions. 7. Vacuum fabric covered furniture. g, south and west brass outer doors Clean all doors (City Nail require poli hing). o Remove cob webs. 10. Clean elevator and vacuum elevator door tracks. lI. Dust fluoresce.*. light fixtur,s and air conditioning/heating vents. 12. Sweep outside s-Lairways and entry ways. i C. MONTHLY SERVICE 1. Dust walls; remove cob webs. 2. Wash window sills and clean blinds on interior. 3. Clean toilet bowls and urinals with acid. y r l D. BI -MONTHLY 1. Shampoo carpets in City Nall lobby, coffee shop, stairways, elevator and Police Dispatch every two months (aroto be done rk Friday nights or Saturday morning). ' s EXHIBIT A DETAILED SER ICES E. THREE TIMES A YEAR I. Strip and wax the floors in Police Section and Court entrance, corridor and waiting area. Z. Vacuum draperies. 3. Hash 'fight fixtures. 4. Clean and vacuum all air grills. 5, Shampoo carpets. 6. Clear, and buff terrazzo floors (nowax). 1. Wash windows. 8. Scrub floors in fail.