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HomeMy WebLinkAboutAgenda Report - June 1, 1983 (53)Council was informed that because of new regulations regarding the STA claim, the Council of Governments is requesting county agencies to revise their claims to make sure that all 1982-83 STA apportionment funds are used during the year. Any unused STA money could revert to the State. These revisions will claim $55,239.99 of unclaimed STA funds which will be used for our Dial -A -Ride system a-nd the excess on the Turner Road overlay project - ODG is handling the paperwork for these revisions. STA & TDA 1982-83 CLAIMS AMENDED Following discussion, on motion of Council Member Pinkerton, Murphy second, Council adopted Resolution No. 83-46 RES. No. 83-46 authorizing the City Manager to execute the revised 1982-83 Local Transportation Fund and the State Transit Assistance (7M) Claims. RESOL[MON NO. 83-46 RESOLTPION APPRDVING THE REVISED 1982-83 LOCAL TRANSPORTATION FM AIS THE STATE TRANSIT ASSISTANCE (TDA) CLAIM RESOLVED, that the City Council of the City of Lodi does hereby approve the 1982-83 Local Transportation Fund and the State Transit Assistance (TDA) Claim, a copy of which is attached hereto and thereby made a part hereof. BE IT FUR'INER RESOLVED that the City Council of the City of Lodi does hereby authorize the City Manager to execute the revised 1982-83 Local Transportation Fund and State Transit Assistance (TDA) Claims on behalf of the Ci _ ty. Dated: June 1, 1983 I hereby certify that Resolution No. 83-46 was passed and adopted by the City Council of the City of Lodi in a regular meetingheld June 1, 1983 the following by vote: Ayes: Council Members - Murphy, Snider, Pinkerton, and Olson (Mayor) woes. Council Member's - None Absent: Council Members - Reid Attest: Alive- V. o M City Clerk 12 01YCOUNCIL EVELYN M. OLSON. Mayor JOHN R. (Randy) SNIDER Mayor Pro Tempore ROBERT G. MURPHY JAMES W. PINKERTON. It. FRED M. REID W CITY OF LODI CITY HALL. 221 WEST PINE STREET POST OFFICE BOX 320 LODI. CALIFORNIA 95241 (209)334-5634 June 6, 1983 San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 Attn: Andy Chesley Subject: Revised 1982-83 Local Transportation Fluid and the State Transit Assistance (MA) Claims Gentlemen: HENRY A GIAVES. Jr. City Manager ALICE M. RE IMCHE City Clerk RONALD M. STEIN City Attorney Enclosed herewith please find executed copies of the heretofore --- revised claims and a certified copy of Resolution No. 83-46-, the authorizing resolution. Should you have any questions, please do not hesitate to call. Very truly yours, AW W Alice Irl. Re City Clerk AMR=jj enc. 0 Ll SAN JOAQUIN COUNTY COG TRANSPORTATION DEVELOPMENT ACT CLAIM FORMS AND GUIDELINES FOR STATE TRANSIT ASSISTANCE FUND (STA) AND LOCAL TRANSPORTATION FUND (LTF - TDA) 1 •° o INSTRUCTIONS This is the San Joaquin County Council of Governments' form for all E Transportation Development Act claims, both Local Transportation r Fund (LTF) and State Transit Assistance Fund (STA). This claim packet should include the following: Section Page Instructions 1 Claim Request Sheets LTF S STA 6 Apportionments Page 7 Allocation Page 8 Claim Allocation Forms I. .Public Transportation 9 II. Pedestrian and Bicycle Facilities 18 III. Roads and Streets 19 IV. Other Purposes 20 Please read through these instructions carefully. The instructions are not meant, to replace the Transportation Development Act Statutes and Administrative Code Book, Each claimant is responsible for bel -ng In comp ance with all applicable Statutes and Codes. Statutes and Codes are identified throughout the forms for easy reference. Claim, Request Sheets There is a page for the LTF claim and the STA claim. These are to be completed and signed by the claimant's Chief Financial Officer. These pages identify the claimant, the amount of money being requested, and z the fiscal year for which the reqquest is being made. If funds are being claimed for propposed expenditures in two fiscal years, then a seperate ppage should be comppleted for each fiscal year. The pages also comply with Section 6632 of the TDA Statutes and Administrative Code Book. Apportionments Pape Lines I.A thru C and II.A thru C will be completed by COG staff. Lines L D. IL D. and the totals. should be completed by the claimant. The unexpended carryover should include all unexpended funds as of - 1 - June 30 of the previous fiscal year, and all interest earned on the funds while in the claimant's possession. The totals indicate the maximum amount that may be claimed. Allocation Page The allocation page identifies how much of the LTF, and the STA will be expended on the various eligible purposes. Please identify the appropriate dollar amounts in the box. provided for each fund. If there are questions as to where to list an allocation request, please refer to the referenced section, or call COG staff. Please total each column. Subtract the total claimed in each column from the Total Available Apportionment arrived at on page 7. What- ever remains is the Unclaimed Apportionment. This is the amount of money which will remain in the Trust Fund accrueing interest to the claimant. Claim Allocation Forms The Claim Allocation Forms and operational information four parts which correspond page. Complete only those quested. PART I provide COG with the required financial for approving a TDA claim. There are to the parts identified on the Allocation, parts for which an allocation is being re - This part deals with all claims for public transportation purposes. It is to be completed by claimants who operate a transit system, or contract for transit services. Please check at the top of page 9 as to whether the claim is for an operator or a contractor. An operator is a service provider that owns the vehicles it operates. A con- tractor contracts for the vehicles and other services provided. on pages 9 and 10 claimant is to complete a budget for the transit system. If a claimant has more .than one transit service, the,.,A seperate budget must be submitted for each. The budget sheets'. in this claim are in accordance with the Uniform System of Accounts and Records. Page 11 calls for the system's operational information. Please cota- plete all applicable lines. Again, if there is more than one transit service for which funds are being claimed, a separate sheet should be completed for each. Page 12 is the Three Year Fiscal Plan. Please complete one sheet for each transit service being claimed. Please provide the best estimate of the funds, each service will be relying upon in each of the in- dicated fiscal years. The Three Year Fiscal Plan is used as a tool - 2 - for determining the adeqquacy of projected apportionments to meet the expected allocation needs. This is especially important in regards to the State Transit Assistance Fund. The Fleet Inventory sheet is to be completed only by operators. The purpose of this sheet is to update information required under the AB 120 Process. Pages 14-15 are for Article 4 transit operators. This is the required information for insuring compliance with and enforcement of the re- quired Farebox and Local Support Ratios. Complete "3. Extension of Service", if the transit service for which funds are being claimed complies with descriptions A thru C. For purposes of this section, a new service, never before offered complies with this section. The COG requires that all expenditure items which shop: a 15% increase or decrease over the previous fiscal year should have a short explanation attached. If there has been any change in service characteristics, or there is a heed to add explanations, then please do that at number "5. Narrative Description". Attach an extra page if necessary. Pages 16-17 are to be completed by Article S transit contractors. Once again, these pages are to be completed for each transit service being provided. Any questions relating to the TDA requirements should be referred to COG staff. PART II Please identify the Project, the Project Limits, and the LTF or STA costs, as well as the Total Cost for each pedest:ian, bicycle or other non -motorized expenditure. PART III This is to be completed in the all road and street projects by the project, and the LTF or STA cost. Please see Section 99402 Code for eligible expenses. PART IV same fashion as Part IT. Please list the project descripption, the limits of cost, as well as the total project of the TDA Statutes and Administrative Before completing this Pert, it is advisable to talk with COG staff first. This section is provided for those claimants wishing to iden- tify TDA expenditures not covered in the three previous parts, suchas Amtrak service. This section should be completed in narrative fashion with each of the four items of information requested. - 3 - Additional Required Documentation The following must be submitted along with the claim, or have al- ready been submitted to COG, or the appropriate agency. 1. A certified fiscal audit must be submitted within 180 -days after the end of the fiscal year, except where a 90 day extension has been granted by COG. (Section 99245 and Section 6664). 2. A claimant must submit to the State Controller's Office a report on all expenditures of'TDA funds on or before October 1.(Section 6665). 3. A City Council Resolution authorizing the claimed amount of money must accompany this form. 4. All transit operators must have completed a per- formance audit by July 1, 1933 and held an annual productivity improvement cornittee meeting to re- view the audits' recommendations. 0 - 4. - LOCAL TRANSPORTATION FUND TO: San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 FROM: Applicant: Address: (City, Zip` Contact Person: City of Lodi 221 W. Pine Street, Lodi, California Jerry Glenn LTF Phone: (2'09) 334-5634 The hereby requests, in accordance witF apter Mo , Statutes �I9an applicable rules and regulations, that its annual transportation claizi be approved in the amount of $ for fiscal year to be drawn from the local transportation fund. When approved, please transmit this claim to the County Auditor for payment. Approval of the claim and payment by the County Auditor to this applicant is subject to such monies being on hand and availably: for distribution, and to the provisions that such monies will be used only in accordance with the terns of the approved annual financial plan. --' certifies claim The claimant i les that this State Transit Assistance Funds and the financial information contained therein, is reasonable and accurate to the best of my knowledge, and that the aforementioned information indicates the eligibility of this claimant for funds for the fiscal year of the application pursuant to CAC Section 6634 and 6734. APPROVED: San Joaquin County Council of Governments By PETER T VE 65RX-- Title Executive Director Date 19 5 - Applicant By Title Date 19 STATE TRANSIT ASSISTANCE CLAIM TO: San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 FROM: Applicant: City of Lodi Address (City, Zip): 221 West Pine Street, Lodi 95240 Contact Person, Phone: Jerry Glen (209) 334-5634 STA This claimant, qualified pursuant to Section 99203 and 99315 of the Public Utilities Code, hereby requests, in accordance with Chapter 1400, Statutes of 1971 as amended, and applicable rules and regula- tions, that. an allocation be made in the amount of $ __ for fiscal year , to be drawn from the State Transit Assistance trust fund of San Joaquin County for the following; purposes and in the following respective amounts: Purposes Transit Operations Transit Capital Roads and Streets Amounts $99,395.65 $10,069.36 $39,439.99 Allocation instruction and payment by the County Auditor to this claimant are subject to such monies being; on hand and available for distribution, and to theprovisions that such monies will be used only in accordance with the terms of the approved claim. The claimant certifies that this State Transit A.ssistanre Fund Claim and the financial information contained herein, is reasonable and accurate to the best of my knowledge, and that the aforementioned information indicates the elig bil cy of this claimant for funds for the fiscal year of the application pursuant to CAC Section 6634 and 6734. APPROVED.: Sari Joaquin County Council of Governments ° Title Executive Director Date 19 6 - Applicant city of Lodi By ... Henry A. Glaves Title City Manager Date 6/1/83 19 Art TRANSPORTATION DEVELOPMENT ACT APPORTIOMIENTS Ie Local Transportation Fund Available Apportionment A. Area Apportionment (83-84) $ B. Pedestrian/Bicycle Apportionment C. Previous Years' Unclaimed Apportionment D. Unexpended Carryover Total Available fcr 1983-84 Claim IIe State Transit Assistance Fund Available Apportionment A. Area Apportionment (83-84) 71,811 B. Special Transit Apportionment (83-84) 954 C. Previous Years' Unclaimed Apportionment 76,140 _ D. Unexpended Carryover - Total Available for 1983-84 Claim 7 148,905 TRANSPORTATION DEVELOPMENT ACr ALLOCATIONS Claim Purpose T . I:rF I. Public Transportation -"-' Article 4 (99260) - Operator Article 8 199400(c)) - Contractor II. Pedestrian and Bicycle Article 3 (9923+) Article 8 (99400(a)) 11. STA'= 109,465.01 r< Roads and Streets 39 39.99 Article 8 (99400(a)) 4 , IV. Other?-_, •;,t Article 8 (99400(b)) RS91F Total Claimed 148,905 Total Available Apportionment Total Claimed _ .1481:905 14'8 ,9°05 Unclaimed Apportionment (1983-84) 'This will automatically be classified as Article 6.5 (99313.3) for purposes of the Act. 8 - MP PART I PUBLIC T11ANSPORT/VON Please Check One: Article 4 Operator ❑ ❑ Article 8 Contractor FINANCIAL INI'MU-IATION 1982-83 1983-84 I. OPERATING REVENUE ❑ Actual/Estimate ❑ Budoet Passenger Fares Special Transit Fares School Bus Service Revenues Freight Tariffs Charter Service Revenues Auxilliary Transportation Revenues Non -Transportation Revenues Taxes Levied Directly by Transit System (Specify) Local Cash Grants and Reimbursements (Specify) Local Transportation Fund (LTF) Local Special Fare Assistance State Cash Grants and Reimbursements (Specify) State Transit Assist. Fund (STA) State Special Fare Assistance Federal Cash Grants & Reimbursements (Specify) UMTA Grants Contributed Services (Specify) TOTAL CAPITAL -REVENUE Federal Capital Grants & Subsidies (Specify) State Capital Grants & Subventions (Specify) State Transit Assist. Funds (STA) Local Capital Provisions (Specify) Local Transportation Fund (LTF) Non -Governmental Donations TOTAL - 9 - fII• OPERATING EXPENSES 501 Labor Operators Salaries/Vlages Other Salaries/Wages 502 Fringe Benefits 503 Services 504 Materials/Supplies Fuels/Lubricants Tires/Tubes Other 505 Utilities 506 Casualty/Liability Costs 507 Taxes 508 Purchased Transportation Service 509 Miscellaneous Expenses 510 Expense Transfers 511 Interest Expense 512 Leases and Rentals 513 Depreciation/Amortization Operator Funds Grant Funds TOTAL IV• CAPITAL EXPENSES Debt Service Land/Property Acquistion Vehicles Construction Other TOTAL 1982-83 1983_94 Actual/Estimates Budget 'w R,� OPERATIONAL INFORMATION* Actual Estimated Proposed FY 1981-82 FY 1982-83 FY 1983-84 1. Patronage a. Total Passengers b. Revenue Passengers c. Youth Passengers d. Elderly Passengers e. Handicapped Passengers _ 2 Vehicle Miles a. Total Vehicle Miles b. Revenue Vehicle rules 3. Revenue Vehicle Hours 4. Revenue Vehicle Fuel Consumption a. Diesel *Attach additional pages as necessary to alter or complete description - ll - THREE YEAR FISCAL PLAN Operating Expenses 1984-85 1985-86 1986-87 $ Operating Revenues Sources: LTF STA Federal Fares General Fund • Other $ $ Total $ $ Total $ Y � Capital Expenses $ $ $ Capital Revenue Sources: LTF STA Federal Other Total $ $ FLEET INVENTORY of Fuel Seat :h . Tyke (zPae i tv- I S ci.a�Fe Lures _—_— AO :P ' J C Lir Vehicles to be Purchased in FY AC = Air Conditioned EP = Environmental Package WC = Wheel Chair Lift !I D Article 4 Operator TDA Requirements 1. Fare Katie Requirement A. For an operator serving a non -urbanized area and providing exclusive service to the elderly and handicapped, the ratio of fare revenues to operating, cost. (Bonus depreciation) crust equal at least 1070, or the ratio the operator achieved in FY 1978/79, whichev :r is greater. B. For an operator serving an urbani::ed area, the ratio of fare revenues to operating cost (minus depreciation) must equal at least 20%, or the ratio the operator achieved in :FY 1978/79, whichever is greater. i. What is this system's required farebox recovery ratio? ii. Does the attached budget de-,ionstrate that the .system will meet its required farebox recovery ratio? iii. Has the system utilized its grace year? �_- iv. Has this system been in non-compliance with its required farebox recovery ratio? If yes, identify the year or years: V 2. Local Support Ratio A. For an operator serving a non -urbanized area, and/or pro- viding exclusive service to the elderly and handicapped, =: the ratio of fare revenue plus local support (local taxes, general fund, etc. 6611.3) to operating cost, (minus de- preciation) must equal at least 10%. or the ratio the operator achieved in FY 1978/79, whichever is greater. B. For an operator serving an urbanized area, the ratio of fare revenues plus local support to operating cost must equal at least 20%, or the ratio the operator achieved in FY 1978/79, whichever is greater. i. What is this system's required local support ratio? ii. Does the attached budget demonstrate that the system will meet this required local support ratio? - �4 - iii. Has thi.., system utilized its grace year? iv. Has this system been in non-compliance with its required local support ratio? If yes, Identify the year or years: , 3. Extension of Service An extension or new ser✓ice is exempt from the required far ebox and local support ratios if: A. The extension of service has been in operation for less than two years at the end of the fiscal year. B. The claimant's operating cost for the fiscal year, after excluding the operating cost of the extension of service, exceeds its operating cost for the prior fiscal year. C. The clainiant submits a report on the extension of service to COG. (For details of the report, see 6633.8(c)). i. Is this a new service? ii. Is there an extension of service being claimed? If so, please identify the extension of service. 4. Fifteen Percent Expenditure Increase If any of the line items on the sttached budget exceed by more than 15% the expenditure for' that same item in the previous year's budget, then an explanation for that increase must be. attached. 5. Narrative Description Describe any changes in service characteristics from the previous fiscal year. Please attach an additional page if necessary. - 15 - 0 Article 8 Contractor TDA Requirerments For contracted transportation service prov_ders, the San Joaquin County Council of Governments' Lxecu::ive Board has waived the farebox and local support ratios as :r. is empo-.,ercd to do and established a two --step process: 1. Match Requirement To receive the same amount of TDA funds (LTF.and STS. combines:) that a service received in the previous year, no more than 90% of the operating funds (minus depreciation) in the budget may be TDA derived. The ten percent or more rmatching funds may come from any other source available to time cor.:�r:unity as long as it is not TDA. 2. Operating, Cost Per Passenger Objective To receive an amount of TDA funds (LTF and STA combined) in excess of what was claimed the previous fiscal year, the claim- ant must establish a specific service objecl.Ave for the fiscal year of the claim. This specific objective would be the ops�ratinp cas-t per pias: fLn.;- for the fiscal year of the claim-.:. Time objective should be a realistic one based on current and past system performance, but should be low enough to represent an "improvement" when warranted. The Transportation Planning Policy Co:iunitt:ee twill adopt the operating, cost per passenger figure that a claimantmustnmee.t in the fiscal year of the claim. If the systenm failed to meet is operating cost per passenger objective in the fiscal year prior- to the claim, then it would only be eligible to file a cliam for the level of TDA funding received in that fiscal year. If a system wishes to be eligible for increased TDR funding in a future fiscal year, then. it should identify an operating cost per passenger objective. i. What was the level of TDA futiding received i'n the previous fiscal year for this systema (LTF and STA) $ ii. Does the attached budget information demonstrate at least a 10% match of non -TDA funds? iii. Is this claim requesting more TDA funds then were received in the previous If yes, how much more? $ fiscal year? iv. What was last year's Operating Cost per Passenger Objective? _ What was the actual OperatingsC dei- assmnf;er? Operating Cost (minus depreciation) Total Passengers Operating Cost per Passenger v. What is the Operating; Cost per Passenger Objective for this claim? Budgeted Operating Cosr (minus depreciation) $ Estimated Total Passengers _ Operating Cost per Passenger 3. Fifteen Percent Expenditure Increase If any of the line items on the attached budget exceed by more than 15% the expenditure for that same item in the previous year's budget, then an explanation for that increase must be attached. G• Narrative Description Describe any changes in service characteristics from the previous _._ fiscal year• Please attach an additional page if necessary. PART Il - PEDESTRIAN AND BICYCLE PROJECTS LOCAL TRANSPORTATIOU FUND lKroject Title and Description i f r i , ! i t STATE TRANSIT ASSISTANCE FUND Project Title and Descr p.L-i ii Project Limits PART III - ROAD AND STREET PitOJF'CTS Please provide the requested information for each project being identified for Transportation Development Act funding. LOCAL TRANSPORTATION FUND LTF Cost Yroject Title and DesSEj ption Projeet_Limits_i 'Tota ost STATE TRANSIT ASSISTANCE FUND j Project Title and Descri tion i Misc. overlay - Turner Road Project Limits SPRR' to Route 99 $ 39 *439.'99 PART 1V - OTHER PURPOSES - f There is the possibility that a claiuiar,t r,;ay wish to e -pend TDA funds for purposes allowed within the Act, but not covered by the three previous parts. For instance, TDA funds may be claimed to subsidize Amtrak service in a conr.,lunity. To coinplete this section, please identify the project, th f uaose of theproject. the estimated cost, and the fungi Iron; which hionev is being claimed. It is advisable to communicate with COG staff before co.-.ipletitn-g this section.