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HomeMy WebLinkAboutAgenda Report - May 29, 1986C yLTN CIL CO. 1UNICATI01" 70: THE CITY COUNCIL !)ATE NO. FROM: THE CITY MANAGER'S OFFICE MAY 29, 19$6 SUBJECT:SAN JOAQUIN COUNCIL OF GOVERNMENTS 1986 -87 -BUDGET BACKGROUND. Each year the San Joaquin County Council of Governments ? is required to submit its operating budget to the member governments for ratification. No City in the County gives any financial support to the COG. i RECOMMENDATION. This is a routine item and staff recommends ratification as presented. ES B. "SCHROEDER Community Development Director `Ii6Q EAST HAZELTON AVENUESTOCKTON, CALIFORNIATELEPHONE (709) 9, 2213April 25, 1986PetersonMr. Thomascity Manager221 W. Pine streetLodi, CA 95240Dear Mr. Peterson,Joaquin county council off the SanEnclosed is a copy 01986-87 budget. -t was reviewed andGovernments' pr000sed is member governments at theiroved for distribution to COGappr er which thepowers Agreement undApril 22nd meeting. The Joint distributed to andthe budget to beCOG is orga calls fornts., Upon ratby the member governmeratifiedandthe member aovernmentsbodies ofmajority of the legislativewithin th-e County,g at least 55% of the populationrepresentin the COG duringserve as the aoproved budge, forthe budget willfiscal year.the 1986-87 ' In addition �o the explanation given in the hudge� z �:b�i� �be following information to help you further undecstaod each line item. 131 - Salaries - Cxtra Help - Self 2xDlanatoty ^ 141 - Salaries - Coutractual - Zn�cea ses in this ca�egoc� reflect �n�j�s����o, merit increases t_he ad� approved salary ad-e tion ofnew staff resulting trom the addition of thi- rideahaciug program. l8g thru 196 - rrin9e Bene+its -T'"° amounts in these categories 189 calculated oT the County for certain pro - reflect coats as groma. Where an amount was on'Known' an estimate was Pce- ' i x�ecience pared. based upon previous e , ~ in. thin line item in - 201 - office Expense - General - increases clode inflation, and the addition of the cideahace pc�gcam^ !02 office Expense - Poa�nSe - ,,he �rimacy increase in this - � � ° l ngenerated by account results from the large vo ume `^ ` the cideahare program. / ! '` , ` _ Q. 203 - Subscriptions a Periodicals - m� change- Page Two 4/25/86 Mr. Peterson 206 - Communications - This past year there was some added ex- pense in relocating phones during remodeling and adding new lines for the ridesharing program. The amounts budgeted for the coming year reflect normal usage, equipment charges and taxes. 209 --Memberships This item is essentially self explanatory - The actual amount needed for the bill tracking service will depend to a large degree upon our usage of the service. 211 - Equipment Maintenance - Self Explanatory s 214 - Rents and Leases - Equipment - Self Explanatory i; 220-0083 - SMTD Contractual Charges - Self Explanatory 223 - Publications and Legal Notices - Self Fxx:lanatory J 232 - Insurance - Workers Compensation Self Explanatory t 236 - Insurance - Casualty - Self Explanatory 264 - Rents - Structures and Grounds - During the next year it anticipated that the rent COG pays to the County will in- crease as a result of the expanded quarters we now occ;;py. 451 - Fixed Assets - Included in this cost center are pieces of office equipment files and bookcases needed to house much of the ridesharing materials. Other pieces are needed by staff to help keep materials orderly and more readily accessible. The computer equipment is needed to expand ans unhance our computer capability. At the present time, staff members must wait to utilize a computer. The addi- tion of another machine, IBM -AT will relieve that problem somewhat and help speed the work that is being done. The 217 - Transportation and Travel - The COG, by its intergovern- mental nature, finds it must interact with various levels i. of government in diverse places to carry out its duties and responsibilities. This requires considerable travel. Staff recommends the increase, particularly in light of the expanded program (ridesharing). 218 - Motor Pool - Self Explanatory F i 220 - Professional and Specialized _cervices - Self Explanatory 220-0010'- Special District Account reports - This is payment to the County Auditor f.v.r preparation ,f a special districts f- report that the ^_OG must file with tt.e State on an annual basis. i; 220-0083 - SMTD Contractual Charges - Self Explanatory 223 - Publications and Legal Notices - Self Fxx:lanatory J 232 - Insurance - Workers Compensation Self Explanatory t 236 - Insurance - Casualty - Self Explanatory 264 - Rents - Structures and Grounds - During the next year it anticipated that the rent COG pays to the County will in- crease as a result of the expanded quarters we now occ;;py. 451 - Fixed Assets - Included in this cost center are pieces of office equipment files and bookcases needed to house much of the ridesharing materials. Other pieces are needed by staff to help keep materials orderly and more readily accessible. The computer equipment is needed to expand ans unhance our computer capability. At the present time, staff members must wait to utilize a computer. The addi- tion of another machine, IBM -AT will relieve that problem somewhat and help speed the work that is being done. The Page Three 4/25/8 Mr. :Peterson printer is needed because there is always a waiting line for the existing printer. The graphics card will help staff develop better graphics for inclusica in our various publications and help make them more attractive. The Norton Utilities is an organizer that can be used to retrieve files in a computer after they have essentially become lost or destroyed. The other pieces are requested to help make better use of the equipment that we currently have. The proposed budget for 1986-87.totals $468,628 The total, approved budget for 1985-86 totaled 431,895 The difference between the two years is 36,733 Please keep in mind that the COG assumed the administration of the County Ridesharing Program on January 1st, 1986' and, there- Y It should be emphasized tha.: the COG does not collect dues from its member governments, as do many COG's, and all expenditures are financed from Federal and State funds. The only General Fund money, is a small _amount received from the County for the op�r- ation of .the Airport Land Use Commission. Your prompt attention to this matter will be greatly appreciated. Very' truly yours, PETER D. VERDOORN Executive Director fore, only programed half of the 64,000 program in the current budget. The proposed budget contains a full year of the ridesh- aring program and occupies the largest share of the increases shcwn . . It would be appreciated if you could schedule this budget for an upcoming Council meeting. Should you have any questions concer- ning any aspect of the budget, please feel free to contact me. I Will also be available, if needed, when the budget is reviewed. Y It should be emphasized tha.: the COG does not collect dues from its member governments, as do many COG's, and all expenditures are financed from Federal and State funds. The only General Fund money, is a small _amount received from the County for the op�r- ation of .the Airport Land Use Commission. Your prompt attention to this matter will be greatly appreciated. Very' truly yours, PETER D. VERDOORN Executive Director SAN JOAQUIN COUNTY COUNCIL �F GOVERNMENTS Preliminary - 1986-87 LTNE ITEMT>[IDGF'i` AND JUSTIFICATION (03-1610,10) The following are the salaries and frinc e benefits for the staff of the San ,Joaquin County Council of Governments for the 1985-86 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits -ace programmed at the rate anticipated by the County for t[ie corinc; year. LINE BUDGETED REQUESTED ITEM DESCRIPTION --,----`------ --_--y1985-86 -19,36->7 t _ 131 SALARIES- EXTRA HELP $ 5,000 $ 7, 0-00 ff - ..This is to secure extra help during the summer months of the year ir, un<3ertaking the traffic counts and other needed - tasks. Fhis will save Considerable monies in not having to use COG staff at <: considerably higher salaries. =* 141 SALARIES - CONTRACTUAL -,265,998 3 This category includes a 1 COD's fuil- =_ time positions. The calculated s*alaries allow for normal step increases .and ail", salary adjustment: that may be approved, The following provides 3 ',ork> 3kdown of EEr'^ classifications within t>r 1 Executive-Director 1 Transportation Planner 4 Associate Planners 1 Assistant Planner I Account Technician IT_ 2 Clerk Steno I11s 1 Clerk Typist II 189 UNUM PLOY `I['NT COMP': ISATiON $ 1,241 $ 1,241 191 RETIREMENT 16,, 376 ll, 529 193 OASDI 51$88 5,937 ;_.". 194 LIFE INSURANCE 127 231 + 195 HEALTH INSURANCE 11,533 18,700 196 DEN4TAL INSURA*SCE 1 , 7:35 2,035 r"' TOTAL SALARIES AND EMPLOY,'r', BL-'NEFITS 301,968 3s2,233 LINE BUDGETED _ REQUESTED • ITEM DESCRIPTION 1985-86 1'386-87 201 OFFICE EXPENSE - GENERAL $ 11,857 S 12,000 Thi expense: in this category include all regular office supplies essential to theg peratior, of the COG as a Planning Agency. One of the major costs included in this line item is printing The printing of our Annual Report, Overall Work Program, Transportation Plan, and other reports which are prepared during the year. The increase also incluc es the. additional r; Y.pense incurred with the operation of the Rideshsriny Program " such as cowputer supplies and printing. 232 OFFICE, EXPENSE - POSTAGE } 2,300 j 3, ?0„3 One of the functions of the COG is to ` promote inter<:overnmenta1 cooperation and coordination. This necessit..tes -_ j: considerable amount of informationdi:>- semination through the sails, a „ia jor portion of whi•- h are referrals of fed- eralgrant requests, ,lanninq documents, -' and .review materials for the COG Board + - and other committees. Mail rates have tt recently been raised and ri,ay possibly rise a ain during the coming. vear. The g 3 total cost for postage i_, toeing raised to 'reflect the inclusion of the Ride - sharing Program.” 203 SUBSCRIPTION'S AND PERIODICALS $ 12.5 $ ??5 This budget item is used to purchase techn i ca l docl:men is publ fished .>'.' the Federal Department of Transportation and other agencies. These documents and other periodicals provide the. current technical library support that is he ful in the preparation of transportation reports, plans, and in keepin q abreast of the state of the art. 206 COMMUNICATION'S $ 3, 3100 $ 2, 9Gi;3 ?' Communications, specifically the tole- nhone, play an important part in carry- ing out the coordination of COG's Trans- t portation Planning, functions with local, State, and Federal agencies. Efforts is have been made to keen) long < istance LINE BUDGETED REQUESTED ITEM DESCRIPTIO;: 1_986-87 2�6 - _ _1985•-86 calls to a mi::iimum.:The County's com- puterized system helps reduce costs somewhat. The decrease results from new equipment having to be installed_ last year as part of the Ridesharing Prooram. 209 MEMBERSHIPS $ 8L':` $ 1,450 Included in memberships are COG's mem- berships in CalCOG ($70,011 and in the California =association of Coordinated Transportation (CALAC`.` - $50) . In tion there are staff membershir>s for all professional. planners in the me-rican Planning Association {APA - $?:;:'). 211 EQUIP`IENT INAINTENANCF $ 1, 2501 1 , -50 This line 'item reflects the cost of the contractual maintenance service for two electric typewriters and a ten -key cal- - culator. Additional funds were included s, to cover any costs relatedc to red>.air of the computers, should that be necessary. } 214 RENTS AND LEASPS - E UIP.."•'L'*:T ; The cost incurred within this lino icer; reflect COG's xeroxing ,costs. Conslder- able reliance upon a reproduction machine is essential to carrying out our varied responsibilities. In addition, $300 has been included to cover the lease of a collator. 217 TRANS POR`iATION' ANDT'st =.Vr'_L S , 3O41 $ 7, 50i Trips outside of the County are for essential meetings and for trainirig and/or special educa lienal >r.rrfro.:�es which enable staff to conduct t=.eir duties in a more knowledgeable fashion. Changes in the transportation planning profession occur frequently and rapidly, and the opportunity to attend confer- ences, workshops, and training courses will greatly assist staff in providing technical assistance to local LINE iil'.i)GEt:,D REUES`i'Ei): ITEM DESCRIPTION _ lcs 5-86 1986-87 _ _ contracted to the County Planninn Department($5, 700) ,and (T20, Oht forfi- anncial and compliance audits. Financial ,end compliance audit.; are required to be r,erformed annually. There is .3.1,,;0 included $2000 for t) le(i- islative kill tracking service. 220- SPECIAL D Ll ', M C`C ACCOU IT `.FPc)W!' . 60 s'Jli3 220- S.`1TD CONTRACTUAL CHARGES 008 3 These are UMTA funds that Cc; t as cls j through to SNITD to perfora-i certain tr.3n- sit planning functions. 22'x- AL LOC AT';I) SERVICE DEFAR'P.''.E: ;`1 CC).; "S 3,() i 0200 This figura., represents the cost .:ll:; tion plan prepared by the County is tt:e _.. estimated charges for scrviees tV i)e rendered during the fiscal yeat.. At thy= end of the year they calculate tt (� pre- cise charge and ma? e an n 0r roll for:.<irr3 on the followir:j t bi11ink3. Thede,cre<3se reflz+' ti :., decreas_nj reliance upon the County for. many services. ?_23 t)Ui3LICA 'I�)ivS AND LEGAL NOITICES 1 „=7 `i :325 In the course of the year, it is neCe — sary to advertise public hez;ri,t,1:3 for the purpose of adopting Va YIOU:r [)iail and plan elements. The tunds are an estimate of such a need. 232 INSURANCE - UORt;ERS 00,1113F, ;SATIUN This fi::ure is based on estiniat<=.s Pre- pared by the County 236 INSURANCE. - CASUALTY Exact figures for this cost contr'r arm not available at this time. The Sailt� amount as last year is being t�ro<;rar;uned. 264 RENTS - S'.PRUCTURES AN;) GI-:OUNDS , LINE BUDGEE`i'ED REQUEST.:D ITEM DESCR;?TION _ 1_985-86 1386-87 217 _ _ _ _ governments as well as providing direc- tion to the preparation and implementa- tion of transportation plans. Some typical travel needs for the year include . Ridesharind travel, training and out- reach - $1,800 . 1 Workshop sponsored by the Insttit'-ltt� of Tran;;portation Studie7 - $350 _ 1 Training Course soonsar2d try Fede ra l DOT - $450 . 4 worksEiops or technical seminars sponsored by Caltrans ;usually in San Francisco or Sacramento) - $45i . 10 unscheduled meetin is with statf agencies in Sacramento - $4i:(J 1 national conference or business; meeting of significant _:,r ortanc�> - $1,400 10 meetings of the RTPA`.,7 and CCRCr',, which meat in Los Angeles, San gran - cisco, and Sacramento - $600, . 4 dinner meetings of the COG I:xE�cu- tive Coimwiittee - $160 . COG Board member atteridance It >_ - $400 218 MOTOR POOL $ 2,500 $ 2, o This line item reflects costs to Ue included by COG in using motor fool vehicles for trips within and outside the County as well as the estimated cost for maintenance and operation of the vehicle assigned to the COG Director. The increase reflects the adde�l us> of the vehicle resulting from the i>x'Pan,ie> - program (Ridesharing). 220 PROFESSIOtiAL AND SPE: IAL .ii ,ZUICt S t 0,ti00 27,700 Funds included in this line item ire used chiefly to carry out contractual work or specific items in the transpor- tation portion of the COG's Overall ,fork Program. These work tasks are »y© © . LINE 2 . BUDGE D .REQUESTED § y 2? « . .. . ITEM ~DESCRIPTION 1985 -Sr 1986-87 -, -----��--- —� — ---� - -----� . . .. . %51 FIXED ASSETS ®, © . . . . . .3. . . . . .. . .. . . . . . A} df }Ce Equipment y _<Two 4- drawer metal file cabinets 2 (legal) @ $300 - , Three 60" x 36" metal bookcanes . $210 . 9 C3§ - , One 2 -drawer met, file cabinet (legal) @ $555 $ 235 y c< e) ccmpd(@r Equipment . � . one AT compete! . s 5,0010, One Dot Matrix Printer «/cable 35Q % , color Graphics Cara . . \ 25« °~ . dne:§ort , Utilities - File Recovery . s G5 Organizer r y . Pro Key Keyboard Enhancer 3 9J 3 Pedestal for Com c& Compose} . 5 5o q\ TOTAL EIS D ASSETS - .�