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HomeMy WebLinkAboutAgenda Report - May 21, 2013 B-01 SMAGENDA ITEM 13'01 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for Hutchins Street Square Pool Refinishing Project to Advanced Pool Coatings, of Roseville ($45,350) MEETING DATE: May 21, 2013 (Special Meeting) PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Hutchins Street Square Pool Refinishing Project to Advanced Pool Coatings, of Roseville, in the amount of $45,350. BACKGROUND INFORMATION: The Hutchins Street Square swimming pool is constructed of a concrete pool shell beneath a fiberglass liner. Fiberglass pool liners have a service life of approximately 20 years. The existing fiberglass liner was installed in 1988 and has started to delaminate from the concrete shell and blister at the surface. This condition has forced the Parks, Recreation and Cultural Services Department to close -the pool to the public untilrepairsare made. - The Hutchins Street Square Pool Refinishing Project consists of removing the existing fiberglass liner; preparing the surface of the concrete pool shell; applying a new white, fiberglass liner; and other ancillary improvements. Plans and specifications for this project were approved on March 6, 2013. On April 24, 2013, the City received a single non-responsive bid. On May 1, 2013, City Council rejected the bid, approved revised plans and specifications, and authorized re -advertisement for bids for the project. The City received the following bid for this project on May 15, 2013. Bidder Engineer's Estimate Advanced Pool Coatings FISCAL IMPACT: Location Roseville Bid $ 50,000 $ 45,350 Refinishing the pool will allow the Park, Recreation and Cultural Services Department to resume collecting usage fees for the facility. FUNDING AVAILABLE: Parks, Recreation and Cultural Services Fund (347) CAD a66.0" - Jordan Ayers Deputy City Manager/Internal Services Director Aa4 F Wally S ndelin Public Works Director Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director FWS/CES/prof cc: Parks, Recreation and Cultural Services Director Bartlam, City Manager K:\WP\PROJECTS\MISC\Hutchins street pool refinishing\CAward.doc 5/15/2013 HUTCHINS STREET SQUARE POOL REFINISHING PROJECT CONTRACT 125 South Hutchins Street CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and ADVANCED POOL COATINGS, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, Contract.doc 1 05/15/13 and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to remove and dispose of the existing fiberglass liner, prepare the surface of the existing concrete pool shell, apply new fiberglass liner, install lanes and targets and other incidental and related work, all as shown on the plans and specifications for "Hutchins Street Square Pool Refinishing Project, 125 South Hutchins Street". ITEM NO. DESCRIPTION CONTRACT ITEMS EST'D. UNIT QTY Remove and Properly Dispose of Existing Fiberglass Liner, Lane Tiles, Depth Markers, and Targets LS 2. Prepare Existing Concrete Surface to Receive New Fiberglass Liner LS 3. Provide and Install New Fiberglass Liner Including New Lane Lines, Targets, Lines on Steps, Depth Markers and "No Diving" Markers LS 4. All Work in Accordance with the Contract Documents with the Exception of Work Included Under Bid Items 1 through 3 LS UNIT PRICE TOTAL PRICE $ 4,300.00 $ 4,300.00 $ 6,500.00 $ 6,500.00 $ 29,050.00 $29,050.00 $ 5,500.00 $ 5,500.00 TOTAL $45,350.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the Contract.doc 2 05/15/13 provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE Vlll - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 45 CALENDAR DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR:- CITY OF LODI By: Title By: Konradt Bartlam City Manager Date: Attest City Clerk (CORPORATE SEAL) Approved As To Form D. Stephen Schwabauer City Attorney Contract.doc 3 05/15/13 RESOLUTION NO. 2013-92 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT FOR HUTCHINS STREET SQUARE POOL REFINISHING PROJECT WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 15, 2013, at 11:00 a.m., for the Hutchins Street Square Pool Refinishing Project described in the plans and specifications therefore approved by the City Council on May 1, 2013; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Advanced Pool Coatings $45,350 WHEREAS, staff recommends awarding the contract for the Hutchins Street Square Pool Refinishing Project to the sole bidder, Advanced Pool Coatings, of Roseville, California, in the amount of $45,350. NOW, THEREFORE, BELT RESOLVED that the Lodi City Council does hereby award the contract for the Hutchins Street Square Pool Refinishing Project to the sole bidder, Advanced Pool Coatings, of Roseville, California, in the amount of $45,350; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City. Dated: May 21, 2013 I hereby certify that Resolution No. 2013-92 was passed and adopted by the City Council of the City of Lodi in a special meeting held May 21, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Johnson and Katzakian ABSTAIN: COUNCIL MEMBERS — None OHL City Clerk 2013-92