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HomeMy WebLinkAboutAgenda Report - May 15, 2013 C-11AGENDA ITEM C06*1 k CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Ratifying the San Joaquin Council of Governments' Annual Financial Plan for Fiscal Year 2013/14 MEETING DATE: May 15, 2013 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution ratifying the San Joaquin Council of Governments' Annual Financial Plan for Fiscal Year 2013/14. BACKGROUND INFORMATION: Attached is a summary of the San Joaquin Council of Governments' (COG) Annual Financial Plan (AFP) for Fiscal Year 2013/14. The COG Board adopted the AFP on March 28, 2013. Pursuant to Joint Powers Agreement, the budget is to be ratified by the City of Lodi and _the other agencies_in the County following adoption by the COG Board. Staff would like to acknowledge both the importance of the work COG performs and the significant and excellent assistance their staff provides in delivering transportation projects in the City and the entire County. FISCAL IMPACT: This is the operating plan for COG. COG oversees Measure K funding for several projects in Lodi, including street maintenance and Transit, as well as the administration of several federal funding sources. FUNDING AVAILABLE: Not applicable. W F. Wally S delin Public Works Director Prepared by Paula J. Fernandez, Transportation Manager/Senior Traffic Engineer FWS/PJF/pmf Attachment cc: D. Stephen Schwabauer, City Attorney Steve Dial, COG Deputy Executive Director/Chief Financial Officer Konradt Bartlam, City Manager K:\WP\COUNCIL\2013\COG FinancialPlan. doc 4/23/2013 RESOLUTION SAN JOAQUIN COUNCIL OF GOVERNMENTS R-13-33 RESOLUTION APPROVING THE ADOPTION OF THE 2013-14 ANNUAL FINANCIAL, PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification. NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments adopts the FY 2013-14 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification. PASSED AND ADOPTED this 28th day of March 2013 by the following vote of the San Joaquin Council of Governments, to wit: AYES: Supervisor Bestolarides, San Joaquin County; Councilman DeBrum, Manteca; Councilman Dresser, Lathrop; Councilman Hansen, Lodi; Mayor Ives, Tracy; Councilman Holman, Stockton; Mayor Silva, Stockton; Supervisor Villapudua, San Joaquin County; Vice Mayor Winn, Ripon; Councilman Zapien, Stockton. NOES: None. ABSENT: Councilman Laugero, Escalon; Supervisor Vogel, San Joaquin County. KEN VOGEL Chair San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2013/14 Proposed March 28, 2013 FY 2011-12 1 FY 2012-13 FY 2013-14 +/ REVENUES l Actual Amend.#2 Proposed Chan Federal Grants $ 2,289,790 $ 2,583,846 $ 2,396,700 $ (187,146) State Grants $ 711,013 $ 1,750,995 $ 1,428,732 $ (322,263) Local $ 3,176,929 $ 3,601,935 $ 3,501,070 $ (100,865) Interest $ 5,929 $ 5,000 $ 5,000 $ Communicatiohs Other $ 30,543 $ 15,000 $ 15,000 $ - S1COG OPERATING REVENUE _ y $ 7,956,776 - 7,346,502,(fi1Q2 13,000 4 EXPENDITURES Salaries & Benefits $ 3,550,834 $ 3,631,164 $ 3,682,482 $ 51,318 Services & Supplies $ 772,852 $ 1,070,600 $ 1,070,600 $ Office Expense $ 153,123 $ 255,800 $ 255,800 $ - Communicatiohs $ 53,229 $ 60,000 $ 60,000 $ - Memberships $ 31,407 $ 42,000 $ 42,000 $ - Maintenance - Equipment $ 3,981 $ 13,000 $ 13,000 $ - Rents & Leases - Equipment $ 118,762 $ 210,000 $ 210,000 $ - Transportation,Travel & Training (In & Out of State) $ 96,324 $ 110,000 $ 110,000 $ - Publications & Legal Notices $ 4,763 $ 27,000 $ 27,000 $ - insurance $ 85,227 $ 92,000 $ 92,000 $ Building Maintenance $ 158,513 $ 160,800 $ 160,800 $ - Debt Service $ 67,523 $ 100,000 $ 100,000 $ - Professional Services $ 1,767,860 $ 3,094,512 $ 2,452,920 $ (641,592) Capital Outlay $ 74,373 $ 160,500 $ 140,500 $ (20,000) Unallocated/Reserve $ - 0 SJCOG OPERATING EXPENDITURES_ '.6 ,x919 $ 7,956,776 _ _ _7,346,502 ; (CjQ,27Ql Excess (Deficit) Revenues $ 48,285 $ (0) Over Expenditures (Operating) RESOLUTION NO. 2013-90 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING THE SAN JOAQUIN COUNCIL OF GOVERNMENTS' (SJCOG) 2013/14 ANNUAL FINANCIAL PLAN WHEREAS, the San Joaquin Council of Governments (SJCOG) has approved its fiscal year 2013/14 budget by adopting Resolution No. R-13-33 as shown on the attached, marked Exhibit A; and WHEREAS, SJCOG is required to forward such Resolution to its member governments for their review and ratification. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby ratify the San Joaquin Council of Governments' 2013/14 Annual Financial Plan. Dated: May 15, 2013 ------------------- ------------------- Council of the City of Lodi in a regular meeting held May 15, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Johnson ABSTAIN: COUNCIL MEMBERS — None &NJOHL City Clerk 2013-90 RESOLUTION SAN JOAQUIN COUNCIL OF GOVERNMENTS R-13-33 RESOLUTION APPROVING THE ADOPTION OF THE 2013-14 ANNUAL FINANCIAL, PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification. NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments -- "adopts-the--F-Y--2-01-3-14-Annual-Financial-Plan-and-directs the -Executive Director_to_transmitit_to the member agencies for ratification. PASSED AND ADOPTED this 28th day of March 2013 by the following vote of the San Joaquin Council of Governments, to wit: AYES: Supervisor Bestolarides, San Joaquin County; Councilman DeBrum, Manteca; Councilman Dresser, Lathrop; Councilman Hansen, Lodi; Mayor Ives, Tracy; Councilman Holman, Stockton; Mayor Silva, Stockton; Supervisor Villapudua, San Joaquin County; Vice Mayor Winn, Ripon; Councilman Zapien, Stockton. NOES: None. ABSENT: Councilman Laugero, Escalon; Supervisor Vogel, San Joaquin County. KEN VOGEL Chair Federal Grants State Grants Local Interest Other San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2013/14 Proposed March 28, 2013 FY 2011 - REVENUES �` Actual $ 2,289,790 $ 2,583,846 $ 2,396,700 $ (187,146) $ 711,013 $ 1,750,995 $ 1,428,732 $ (322,263) $ 3,176,929 $ 3,601,935 $ 3,501,070 $ (100,865) $ 5,929 $ 5,000 $ 5,000 $ $ 30,543 $ 15,000 $ 15,000 $ - EXPENDITURES Salaries & Benefits $ 3,550,834 $ 3,631,164 $ 3,682,482 $ 51,318 Services & Supplies $ 772,852 $ 1,070,600 $ 1,070,600 $ Office Expense $ 153,123 $ 255,800 $ 255,800 $ - Communications $ 53,229 $ 60,000 $ 60,000 $ - Memberships-$- _31;407--_$ _-421000---$ 42,000---$ - Maintenance - Equipment $ 3,981 $ 13,000 $ 13,000 $ - Rents & Leases - Equipment $ 118,762 $ 210,000 $ 210,000 $ - Transportation,Travei & Training (In & Out of State) $ 96,324 $ 110,000 $ 110,000 $ - Publications & Legal Notices $ 4,763 $ 27,000 $ 27,000 $ - insurance $ 85,227 $ 92,000 $ 92,000 $ - Building Maintenance $ 158,513 $ 160,800 $ 160,800 $ - Debt Service $ 67,523 $ 100,000 $ 100,000 $ - Professional Services $ 1,767,860 $ 3,094,512 $ 2,452,920 $ (641,592) Capital Outlay $ 74,373 $ 160,500 $ 140,500 $ (20,000) Excess (Deficit) Revenues Over Expenditures (Operating) Unallocated/Reserve +$ $ 48,285 $ (0) CITY COUNCIL ALAN NAKANISHI, Mayor PHIL KATZAKIAN, Mayor Pro Tempore LARRY D. HANSEN BOBJOHNSON JOANNE L. MOUNCE CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov May 9, 2013 Steve Dial, Deputy Executive Director San Joaquin Council of Governments 555 E. Weber Avenue Stockton, CA 95202 KONRADT BARTLAM City Manager RANDI JOHL City Clerk D. STEVEN SCHWABAUER City Attorney F. WALLY SANDELIN Public Works Director SUBJECT: Adopt Resolution Ratifying the San Joaquin Council of Governments' Annual Financial Plan for Fiscal Year 2013/14 Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, May 15, 2013. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Paula Fernandez, Transportation, Manager/Senior Traffic Engineer, at (209) 333-6800, extension 2667. r t . p F. Wally Sandelin -Gr . Public Works Director FWS/pmf Enclosure cc: City Clerk NCOGFINANCIALPLAN.DOC