HomeMy WebLinkAboutAgenda Report - May 15, 2013 C-06AGENDA ITEM Csob
CITY OF LODI
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AGENDA TITLE: Adopt Resolution Authorizing Sole Source Procurement of Electric Vehicle
Charging Stations from ClipperCreek, Inc. of Auburn, and Appropriate Public
Benefit Program Funds (not to exceed $10,000)
MEETING DATE: May 15,:2013
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the sole source procurement of
electric vehicle charging stations from ClipperCreek, Inc. of Auburn,
and appropriate Public Benefit Program Funds (not to exceed
$10,000).
BACKGROUND INFORMATION: Over the past 10 months, the City of Lodi has received, via a grant
from the California Energy Commission, seven electric vehicle (EV)
charging stations. These EV charging stations were provided by
ClipperCreek, Inc. of Auburn. Staff is seeking to standardize the purchase and installation of future EV
charging stations, and is recommending that the EV charging station units be secured from a sole source
provider, ClipperCreek.
By standardizing these City-ovyned and maintained EV charging stations, staff can quickly and efficiently
address any future equipment issues, and continue the positive working relationship with vendor
ClipperCreek, developed since the spring of 2012.
Staff is poised to purchase and install four additional EV charging station units from ClipperCreek. These
charging stations will be installed at the solar port located at the Municipal Service Center, and be utilized
to recharge Electric Utility Department electric vehicles. Once these chargers are installed, the City of
Lodi would have 11 EV charging stations throughout the community — all identical units provided by the
same vendor. The purchase price (approximately $2,175 each) is within the authority of the City
Manager, but the decision to sole source the procurement must be approved by Council pursuant to LMC
Section 3.2.070.
Staff recommends that Council authorize the sole source procurement of EV charging stations from
ClipperCreek, Incorporated of Auburn, California, and appropriate Public Benefit Program funds (not to
exceed $10,000) for the purchase of the aforementioned four new EV charging station units.
FISCAL IMPACT: Not applicable.
FUNDING: Approp 'ate up Lco $10,000 from Public Benefits Program Fund Balance, 164.
Jordan Ayers
Deputy City Manager/Internal Services Director
APPROVED:
Konradt Bartlam, City Manager
Adopt Resolution Authorizing Sole Source Procurement of Electric Vehicle Charging Stations from
ClipperCreek, Incorporated of Auburn, California, and Appropriate Public Benefit Program Funds (not to
exceed $10,000)
May 15, 2013
Page 2
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Elizabeth XtWOD
Electric Utility Director
PREPARED BY: Rob Lechner, Business Development Manager
05/07/2013
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2. JV#
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TO: Internal Services De t. - Budget Division
3. FROM: Electric Utility 5. DATE: 5/1/13
4. DEPARTMENT/DIVISION:
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A. 164 3205 Fund Balance $ 10,000.00
SOURCE OF
FINANCING
B. 164 164607 7719 Other Equipment $ 10,000.00
USE OF
FINANCING
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Purchase Electric Vehicle charging heads for EUD Solar Port
Council has authorized the appropriation adjustment, complete the following:
Date: 5/15/13
Head Signature:
Attach copy of resolution to this form.
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-87
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE SOLE SOURCE PROCUREMENT
OF ELECTRIC VEHICLE CHARGING STATIONS FROM
CLIPPERCREEK, INC., AND FURTHER
APPROPRIATING PUBLIC BENEFIT FUNDS
WHEREAS, over the past ten months, the City of Lodi has received, via a grant
from the California Energy Commission, seven electric vehicle (EV) charging stations;
and
WHEREAS, these EV charging stations were provided by ClipperCreek, Inc., of
Auburn; and
WHEREAS, staff is seeking to standardize the purchase and installation of future
EV charging stations, and is recommending that the EV charging station units be
secured from a sole source provider, ClipperCreek, Inc.; and
- WHEREAS, by standardizing these City -owned and maintained EV charging
stations, staff can quickly and efficiently address any future equipment issues, and
continue the positive working relationship with vendor ClipperCreek, Inc., developed
since the spring of 2012; and
WHEREAS, staff recommends that Council authorize the sole source
procurement of EV charging stations from ClipperCreek, Inc., of Auburn; and
WHEREAS, staff is poised to purchase and install four additional EV charging
station units from ClipperCreek, Inc., and these charging stations will be installed at the
solar port located at the Municipal Service Center and be utilized to recharge Electric
Utility Department electric vehicles; and
WHEREAS, once these chargers are installed, the City of Lodi will have 11 EV,
charging stations throughout the community — all identical units provided by the same
vendor; and
WHEREAS, the purchase price (approximately $2,175 each) is within the
authority of the City Manager, but the decision to sole source the procurement must be
approved by the City Council pursuant to LMC Section 3.2.070.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the sole source procurement of four electric vehicle (EV) charging stations
from ClipperCreek, Inc., of Auburn, California; and
BE IT FURTHER RESOLVED that Electric Utility Public Benefit funds in the
amount of $10,000.00 be transferred to the Electric Utility account #164607 and
appropriated for this project; and
BE IT FURTHER RESOLVED that all future purchases of EV charging station
units be standardized by purchasing sole -source through ClipperCreek, Inc., of Auburn,
California.
Dated: May 15, 2013
I hereby certify that Resolution No. 2013-87 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 15, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson
ABSTAIN: COUNCIL MEMBERS — None
City Clerk
2013-87
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