HomeMy WebLinkAboutAgenda Report - May 7, 1986 (57)CITY CLXINCIL MEETING
MAY 7, 1986
C1TY 1QMINISTW-r110 ;
OF LIBRARY MAINI'E Wil4CE
AND OPERATIONS RIND
APPROVED
RES. NO. 86-67 Council was apprised teat one of the reccnrendations of the
City auditors last year was that the City's Finance
CC -29 Department assume the responsibility for the administration
CC -21(c) of the Library's Maintenance and Operations Fund. The
Library Board o: Trustees concurs.
Council adopted Resolution. No. 86-67 approving Agreement
between the City of Lodi and the Lodi Library Board of
Trustees providing for administration of the Library
Maintenance and Operating Fund and authorized the City
Manager and City Clerk to execute the subject Agreement on
behalf of the City.
'UNCIL CQ tIAIUNICATIC"
TO THE CITY COUNCIL DATE NO.
FROM: THE CITY MANAGER'S OFFICE May 1, 1986
SUBJECT: CITY ADMINISTRATION OF LIBRARY MXINTENA'�E- AND OPERATIONS FOND
REWMENDED ACTION: That the City Council authorize the execution of
an agreement between the City and the Library
Board of Trustees to provide for the
administration by the City of the Library Mainten0.-tce and Operations Fund.
BACKGROUND INFORMATION: One of the reccnuendations of the City auditors
last year was that the City's Finance Department
assume the responsibility for the administration
of the Library's Maintenance and Operations Fund. The Library Board of
Trustees concurs, and the attached agreement (Exhibit A) provides for this
i
service.
Respectfully ted,
Thomas A. Peterson
City Manager
RESOLurIoN r10. 86-67
RESOLUTION AUTHORI ? ING TUE EDMCUTION OF AN AGREEMENT
BETWEEN THE CITY AND THE LIBRARY BOARD OF TRUSTEE'S
TO PROVIDE FOR n1E ADMINISTRATION BY THE CITY
OF THE LIBRAR=' MAINTENANCE AMID OPERATIONS FUND
RErALVED, that the City Council of the City of Lodi does hereby
i-'sthorize tine execution of an agreement between the Cit, and the
Library Board of Trustees to provide for the administration by the
City of the Library Maintenance and Operations Furd, a copy of
which agreement is attached hereto, identified as Exhibit "A",
attached hereto and thereby made a part hereof.
BE IT FURTHER RESOLVED, that the City Council of the City of Lodi
does hereby authorize the City Manager and City Clerk to execute
the subject document on behalf of the City of Lodi.
Dated: May 7, 1986
I hereby certify that Resolution No. 86-67 was passed and adopted
by the City Council of the City of Lodi in a Regular Meeting held
May 7, 1986 by the following vote:
Ayes: Council Members - Hinchman, Olson, Pinkerton, Snider and
Reid (Mayor)
Noes: Council Mentyars - None
Absent: Council Members - None
A�3ALICE M. ''x('
City Clerk
LODI LIBRARY BOARD OF TRUSTEES
DATE: April 21, 1986
PARTIES: CITY OF LODI
221 West Pine Street
Lodi, California 95240
LODI LIBRARY BOARD OF TRUSTEES
201 West Locust
Lodi, California 95240
The Library Board of Trustees and the City of Lodi
wish to enter an agreement relating to the handling by the
City of Lodi of the maintenance and operation funds
belonging to the Lodi Library Board of Trustees for the
use of the Lodi Public Library, 201 West Locust Street,
Lodi, California, 95240.
The Lodi Library Board of Trustees, the President and
the Secretary thereof, agree that in their place and
stead, the Finance Director of the City of Lodi is hereby
authorized to do all of the following:
1. The Finance Director of the City shall control the
maintenance and operation fund of the Lodi Public Library.
This control shall include, but not be limited to, the
investment of said funds.
2. The Finance Director of the City shall issue all
checks and keep all records concerning the maintenance and
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operation funds .of the Lodi Public Library, and shall
render to the Library Board and the head Librarian
thereof, as requested, reports of all investments ana all
expenditures made from the maintenance or operation funds
of the Lodi Public Library.
3. The City of Lodi shall not control the Library
Board's capital reserve fund which includes all moneys
that the Library Board receives by way of donations, or
has in the past received by gift, devise, and bequests for
the Library.
4. Each party to this agreement may terminate same by
giving to the other party hereto written notice sixty (60)
days prior to the effective termination.
5. City of Lodi shall include the Library Board of
Trustees under its errors and omission coverage.
6: This agreement shall commence on July 1, 1986, and
the Finance Director of the City of Lodi shall, under this
agreement, commence on July 1, 1986, to issue checks and
compile records of income and expenditures.
IN WITNESS WHEREOF, the parties have executed this
agreement this 21st day of April, 1986.
APPROVED AS TO FORM:
CITY OF LODI
B
Thomas A. Peterson,
City Manager
(SIGNATURES ONLY)
ATTEST: ATTEST:
By!� / �L _ By w
Alice Reimc e, Louise M. Zastrowb
City Clerk Secretary
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