HomeMy WebLinkAboutAgenda Report - May 6, 1981 (39)e
AUTHORIZING
DESTRUCTION OF
CERTAIN FINANCE
DEPARTMENT
FILES
RES:. NO. 81-49
CITY COUNCIL MEETING
MAY 6, 1981
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City Clerk Reimche presented an inventory of
Finance Department records, mere than two years
old requesting authorization for destruction of
same. Pursuant to Government Code Section 34090,
the Ci`y Attorney has filed his written consent
to the destruction - of these records.
RESOLUTION NO. 81-49
RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN
FINANCE DEPARTMENT FILES
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CITY COUNCIL MEETING
MAY 6, 1981
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City Clerk Reimche presented an inventory of
Finance Department records, mere than two years
old requesting authorization for destruction of
same. Pursuant to Government Code Section 34090,
the Ci`y Attorney has filed his written consent
to the destruction - of these records.
RESOLUTION NO. 81-49
RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN
FINANCE DEPARTMENT FILES
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COUNCIL COMMUNICAT I
TQ: T141E CITY COUNCIL DATE NO.
FROM: THE CITY MANAGER'S OFFICE May 4, 1981
SUBJECT:
nPIR-ru tc`TTou nF REC nRnS - FT AN _ . MP RTMENT
RECOMMENDED ACTION:
1
That the City Council adopt a Resolution authorizing the destruction of certain
Finance Department files.
BACKGROUND INFORMATION
Pursuant to Government Code Section 34090, the City Attorney has filed his written
consent to the destruction of the Finance Department records listed on the
attached document. The records are more than two years old and are no longer
required.
Respectfully submitted,
( tz) A - e& --
ALICE M. REI E
City Clerk
Encls.
RESOLUTION NO. 81-49
A RESOLUTION AUTHORIZING DESTRUCTION
OF CERTAIN FINANCE DEPARTMENT RECORDS
In accordance with Government Code section 34090, the City Attorney
has filed his written consent to the destruction of the Finance Department
Records listed on Exhibit W attached hereto and thereby made a part hereof.
BE IT RESOLVED, by the City Coil of the City of Lodi that:
1. The Records heretofore identified are no longer required.
2. The City Council of the City of Lodi finds that the City Attorney
has given his written consent to the destruction of the heretofore
described records and the destruction of these records is hereby
authorized.
DATED: May 6, 1981
I hereby certify that Resolution No. 81- 49 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held May 6,
1981 by the following votes
Ayes: Councilmen - Murry, Pinkerton, Katnich, and McCarty
Does: Councilmen - None
Absent: Councilmen - Hughes
ALICE M. REIMCHE
City Clerk
91-49
MWIBIT- "A"
SUBJECT: DESTRUCTION OF RECORDS - FINANCE DEPARTMENT
`CHECKS:
Payroll
1925 -
1975
Genera; warrants
1940 -
1975
Library
1938 -
1975
Pension
1938 -
1975 -'
Parking Meter Revenue
1960 -
1975
Band interest b Redemptioa(41)
1%6 -
1975
Bond Construction (40)
1965 -
1975
Miscellaneous Necks
1936 -
1975
Special Deposits
1938 -
1975 .
LEDGES CARDS:
kavetwe
1966 -
1974-75
Expenditure
1953 -
1974-75
General Ledger
1953 -
1974-75 .
CLAMS
1970 -
1975
CLAIM REGISTERS
1964 -
1975
]PAYROLL REGISTERS
1949 -
1973 -
it -2s & INCOME TAX RETURNS
1958 -
1973
REVENUE REPORTS
1970 -
1974-75
B7CpS�TDITURE REPORTS
1970 -
1974-75
MISCELLANEOUS MEMOS
1972 -
1974-75
GASOLINE CHARGES
1968 -
1974-75
SPECIAL ALLOCATIONS
1972 -
1974-75
DEPARTMENTAL CHARGES
1968 -
1974-75
PACIFIC MUTUAL LIFE INS. PAYMENTS
1959 -
1975
GASOLINE INVOICES
1975 -
1978. .
hinaace Department
Destruction of Records
Page 2
BANK STATEMENTS b DEPOSIT SLIPS 1974-75
• CETA & CCCJ REPORTS 1974-75
COPIES OF PURCHASE ORDERS 1949 -1974-75 �.
WORXERS COMFEMTION NOR TS
- E
TRIAL BAIJ1tiCB3 1976 - 1978 (K /3
eeping 66/30 LOS '
and postclosing of
each year only)
' PAYROI.t. RATA: - .
Payroll Reports 1977-1978
Labor. Balance Reports 1977-1978 E
Daily Exception Sheets 1977-1978
?ear -to -date Registers 1977-1978 °
Adainistrative 1save Registers 1977-7978
Overtime Registers 1977-3978 '
Employee Balances &
Next Step Increase 1977-:1978
Payroll'Registers- 1977-.1978•
Payroll Activity 1977•-1978
Time Reports & Summary of Daily
Exception Sheets 1977-1978
APPROWEQ: m�
Aonald.M. Stein
City Attorney
DhTE:. May 4, 1981