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Home My WebLink AboutAgenda Report - May 1, 1986 (7)( "UNCIL COMMUNICAT10" TO. THE CITY COUNCIL DATE NO. FROM: THE CITY MANAGER'S OFFICE May 1, 1986 SUBJECT. AGRIM�" WITH NOMEUN CALITI'ORNIZ-� M4ER AM& -Y FOR ENGINEER-1ING SERVIC—PS RE)COZIErZFM That the Citv, Council authorize the execution of an agreement between the C-,-uy of Lodi and the -L-ornia Power T�gency (NCPA) Northern Cali for certain engineering services. BACKGRm-,D !Ni-oRw=a,1: -Lhe city of Lodi is desirous of obtaining the services of NCPA engineers in the development of a Request for Proposal for design and construction Lod of required transmission upgrades serving the City of i. The a�tached agreement (aKhibit A) provides for these services in an aimol:unt not to exceed $5,000.00. This transmission upgrade involves the construction of -o an additional 60-kv transmission lin int Lodi t, enhance system ur reliability. Each phase of this project as it m,%yes along will, o.L co se be presented to the City Council for consideration and action. Res-,:�,ectfullv submatted, Thcmas A. Peterson City Manager TAP/lh CITY COUNCIL FRED M. REM, Mayor EVELYN M. OLSON Mayor Pro Tempore DAVID M. HINCHMAN JAMES W. PINKERTON. Jr. JOHN R. (Randy) SNIDER CITY OF LODI CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 334-5634 May 1-2, 1986 Mr. Michael W. McDonald General Manager Northern Californi-a Power Agency 180 Cirby Way Roseville, CA 95678 Dear Mr. McDonald: I HOMAS A, PETERSON City Manager ALICE M. REI-MCHE City Clerk RONAI-D.M STEIN City Attorney Enclosed Dlease find letter Agreearent between. City of Lodi and 'Nbrthern Californiz Power Agency for Consulting Engineer Services on Transmission Upgrades regulated by PG&E which was approved by the City Council at its regular ITie-eting of May 7, 1986 and which has been excecuted by the City Manager and City Clerk. A copy of the authorizing resolution will be forwarded to you shortly. Very truly yours, Alice M. ReijTche City C lerk P&IR: j j el k,& Letter of Agreement Between the City of 'Lodi and the Northern Caiifornia Power Agency The Preamble of the Member Service Agreement states that from time 110 time, the Northern California Power Agency (NCPA) may provide services relating to the supply of electric power and energy to sortie or all of the Members upon their request. This Letter Agreement between the City of Lodi (the Member') and NCPA acknowledges such a request for service. NCPA agrees to provide assistance to the Member as detailed 114 task 'in Appendix B attached hereto. NCPA warrants that all work will be completed in a timely manner and on a best -effort basis. The Member agrees to allow access to those records that NCPA deems necessary for successful compietion of all tasks. When the tasks specified in Appendix B are completed, NCPA and the Member will jointly review each task for completeness and acceptability. Member acceptance of the results of each task shall be in writing, and will release NCPA fronn further responsibility for the task. NCPA and the Member mutually agree that the Member shall assume any and all respcnsibility for costs or penalties that may arise from the Member's use of this worl'., or any part of the work done by NCPA for the Member pursuant to the terms of this Letter Agreement. NCPA agrees to provide, and the Member agrees to pay, an itemized bill for services performed for the Member, including, but not limited to, labor, materials, and administrative overheads. Northern California Power Agency Appendix B 04 Agreement for Pr Ject Management Services for Lodi Area Transmission This agreement, dated may 7 1986, by and between the Northern California Pow�_r I I Agency, a joint -powers agency of the State of Califorri'la, hereinafter called "NCPA", and the City of Lodi, a municipal corporation and a member of NCPA, hereinafter called "Lodi", shall provide for payment to NCPA, by Lodi, for services defined below. Recitals A. All electric power supplied to Lodi is currently delivered through the transmission system of the Pacific Gas & Electric Company (PG&E). B. Lodi is a member of NCPA and is a signatory to the Interconnection Agreement between PG&E, NCPA, and NCPA member cities. C. Pursuant to Section 6 of the Interconnection Agreemient', Lodi may be required y I to upgrade its area transmission b Aplil,_T977. D. Lodi desires that NCPA niake arrangements to develop a Request for - Proposal (RFP)' for design and construction of required transritission upgrades to Lodi area transmission. E. NCPA agrees to prepare or cause to be prepared the RFP in accordance with the tasks outlined herein. Task 1 - Contract With Power Engineers NCPA agrees to enter into a contract with Power EnQineers (the "Engineer"), on behalf of Lodi for the development of the RFP for construction of uPgrades to the Lodi area transmission system. Task 2 - Liaison to PG&E NCPA agrees to coordinate between PG&E, Lodi, and the Engineer in obtaining data necessary for the Engineer to develop an RFP wi ' th respect to new 60-k� transmission line segments to be constructed within the PG&E area trans- mission system serving Lodi. Task 3 - RFP Responsibilit NCPA agrees to review the RFP developed by the Engineer to ensure, to the best of its ability, that the RFP adequately de"fines all tasks that will constitute the basis for design and construction bids. NCPA agrees to develop a list of qualified engineering firms t -hat should be recipients of the R' F NCPA agrees to evaluate subsequent competitive bid proposals, and to make a written recoi,imendation to Lodi regarding selection of a'preferredproposal . Page Two Task 4 - Contract After Lodi has made their selection, XPA agrees to assist in. negotiating the terms of a contract with the successful bidder for ail work to be done. Said work shall include, but not be limited to, design, construction, and construction management. Task 5 - Fina:icing NCPA agrees to make necessary arrangements for project Financing in connection with Lodi subject to approval of the NCPA Commission, the City of folloW4 Lodi, and other governmental bodies as necessary, and I Inc. legai revie-W and approval by bond coursel and others as necessary and appropriate. Task 6 - Compensation . Subtask A - Payments for Power Engineers' Services The Engineer shall submit all work-related invoices to NCPA for approval and payment. The Engineer shall invoice NCPA monthly for the services performed during the preceding month, which invoices shall be payable within thirty (30) days after receipt. NCPA shall invoice Lodi for an amount equivalent to the charges included on all work related invoices submitted to NCPA by Power Engineers. . Subtask B - Payment for NCPA Services Lodi shall pay to NCPA an amount not to exceed five -thousand dollars ($5,000.00) for the services described herein. NCPA shall invoice Lodi monthly for the services performed during the preceding month, which invoices shall be payable within thirty ('30) days of the invoice date. NCPA invoices shall reflect the Lodi Purchase Order Number 1717 Approved: Authorized Agent City of Lodi Thoms A. Peterson City Manager MZY 8, 1986 Date Attest: Alice IM. _PQi_TTuhe City Cler2k, MTCHAEL W. McDONALD General Manager Northern California Power Agency Date RESOLUTION NO. 86-63 RESOLUTION OF TIE LOD! CITY COUNCIL APPROVI14G LEq`TER AGPIaME--NT BL'1WM\1 THE CII'Y OF LODI AND = NORTHERN CALIFORNIA PUNER AC�--A FOR CONSULTING- ENGINEERING SERVICES OINT TRANS11iIS,-,1(--)N-' UPGRADES REGUL,� =, BY PG & E RESOLVED, that the City Council of the City of Lodi does here -by approve Letter Agreen-pant between the Cit,,.- of Lodi and Northern California Power Agency for Consulting Enginee-ring ServiceF or, Transndssion Upgrades regulated by PG & E dated May 7, 191-,6. BE IT FURTHER RESOLVED, that the City Council of the City of Lodi does hereby authorize the City Manager and City Clerk -Lo e.xecut�e the subject Letter Agreeinent on behalf of the City of Lodi. Dated: May 7, 1986 I hereby certify that Resolution No. 86-68 was passed and adopted by the City Council of the City of Loc-li in a Regular Meeting held May 7, 1986 by -the following vote: Ayes: Council Members - Hincliman, Olson, Pink-er-ton, Snider and Reid (Mayor) Noes: Council Members - None Absent: Council Members - None ALICE M. RELNICHE Citv Clerk Res. No. 86-68