HomeMy WebLinkAboutAgenda Report - May 1, 2013 C-17AGENDA ITEM Co 1 1
CITY OF LODI
COUNCIL COMMUNICATION
' TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Project Architect Agreement
for Design of Fire Station No. 2 Replacement Project with Mary McGrath Architects,
.of Oakland ($309,829) and Appropriating Funds ($340,000)
MEETING DATE: May 1, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Project
Architect Agreement for design of Fire Station No. 2 Replacement
Project with Mary McGrath Architects, of Oakland, in the amount of
$309,829, and appropriating funds in the amount of $340,000.
BACKGROUND INFORMATION: The City of Lodi requested Qualification Statements for the planning
and design of a new Fire Station No. 2 located on property
purchased by the City on South Cherokee Lane. Seven firms
submitted qualification packages. The project team selected four firms for interviews and unanimously
selected Mary McGrath Architects. The design process will include space planning and the completion of
Construction Drawings and Specifications. This phase defines the entire project, including the site plan,
floor plans, layout, building elevations, design sections, complete building systems (electrical,
mechanical, etc.), specific products to be used and an associated project cost estimate. Construction
Administration services include submittal review and approval, project meeting attendance and site visits
by the architect and her design consultants during construction. The design process is to be fast -tracked
for completion and bidding in six months.
In accordance with City Purchasing Ordinance Section 3.20.075, Professional/Technical Services
Contracts, "Such contracts shall be awarded on the basis of professional qualifications and experience,
quality of service, past performance and negotiated prices." The following staff members reviewed the
qualifications and interviewed the firms: City Manager, Fire Chief, Fire Captain, Public Works Director,
City Engineer and Construction Project Manager.
FISCAL IMPACT: This project will replace the current Fire Station No. 2 and save ongoing
maintenance costs.
FUNDING AVAILABLE: Requested Appropriation: General Fund —Capital (1211045) $340,000
Cl�
Jordan Ayers
Deputy City Manager/Internal Services Director
-
Wally Sandelin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
cc: Fire Chief
Construction Project Manager
APPROVED:
K:\WP\PROJECTS\MISC\FireSta2\Fire Station #2 Replacement 2013\CAward FSesign MMA.doc 4/23/2013
2R D
PROJECT ARCHITECT AGREEMENT
PROJECT:
Fire Station No. 2 Replacement Project
S. Cherokee Lane
Lodi, California 95240
PARTIES:
City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
ARCHITECT: Mary McGrath Architects
505 17`" Street, 2nd Floor
Oakland, California 94612
DESIGNATED PERSONNEL:
(a) Principal in Charge: Mary McGrath
(b) Project Architect: Mary McGrath
(c) Structural Engineer: Cornerstone Structural Engineering Group
(d) Mechanical Engineer: Brummel, Myrick & Associates.
(e) Electrical Engineer: Thoma Electric
(f) Civil Engineers: Sandis
(g) Construction Cost Estimating: Noel J. Fearon Assocites, Inc.
TABLE OF CONTENTS
ARTICLE ONE:
ARTICLE TWO:
ARTICLE THREE:
ARTICLE FOUR:
ARTICLE FIVE:
ARTICLE SIX:
ARTICLE SEVEN:
ARTICLE EIGHT:
ARTICLE NINE:
ARTICLE TEN:
ARTICLE ELEVEN:
ARTICLE TWELVE:
ARTICLE THIRTEEN:
ARTICLE FOURTEEN:
THE PARTIES AGREE THAT:
Project Description
Schedule of Services
Compensation and Payment
Definitions
Basic Services of Architect
Basic Services of City
Time
Additional Services
Termination of Agreement
Indemnity
Personnel
Standards of Performance
Miscellaneous Provisions
Extent of Agreement/Waiver
ARTICLE ONE: Project Description
The Architect shall provide services as described herein. The general design of the project shall be as defined in the
Request for Qualification (RFQ) and by this document.
A preliminary description of the project, including the size, are as outlined in the RFQ which is attached as Exhibit A,
incorporated herein by reference. The project site design limits shall include path of travel and be to lip of gutter on
the street frontages.
The project Budget is $3,500,000. The project includes: Site Acquisition, Design and Construction.
The project will be designed to conform to the State of California standards and requirements. Design includes all
necessary drawings and documents to obtain a building permit from the City of Lodi Building Department.
ARTICLE TWO: Schedule of Services
A. Architect shall complete all design work in order to allow the City to meet the funding/budget available.
B. Architect shall complete the required services consistent with the following schedule:
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 1 04/16/13
• Programming - 3 Weeks
• Schematic (Conceptual) Design Phase — 5 weeks
• Design Development Phase — 6 weeks
• Construction Documents Phase — 8 weeks
• Permit and Bid Phase — 5 weeks
• Project Construction — 12 months
C. Architect shall provide services under Project Construction Phase, through completion and acceptance of the
City's construction contract.
ARTICLE THREE: Compensation, Method of Payment
A. Compensation for Basic Services:
(1) Total compensation, including all expenses, shall not exceed $319,829.00. This compensation
includes all phases and services, including reimbursable expenses. Travel to and from the project
site for regularly scheduled visits and progress meetings is not considered a reimbursable
expense. Proposal is attached as Exhibit "B"
(2) Additional Services:
(a) Additional services shall be defined as services not included as basic services within this
contract that the City directs the Architect to perform. In the event of this direction, Architect
shall be compensated pursuant to this section. Additional services will only be paid if
documented in advance in writing, signed by the City of Lodi.
(b) Maximum rate per hour, including overhead, administrative costs, and profit shall be as shown
in Exhibit C.
(c) With prior approval, the City shall pay for reimbursable expenses in performing Additional
Services. The payment shall be limited to actual out-of-pocket expenses as reflected on an
invoice or other proof of payment.
(d) Payment for additional Services shall be made monthly upon presentation of a statement of
services in duplicate.
B. Phase Payment: Upon submittal of statements in duplicate, City shall pay as follows:
(1) The $319,829.00 fee shall be broken down as follows:
Programming
$ 9,460
3%
Schematic Design
$ 41,460
13%
Completion of Design Development
$ 63,525
21%
Construction Documents Phase
$111,670
36%
Bidding Phase
$ 10,140
3%
Construction Administration Phase
$ 68,280
22%
Reimbursables
$ 14,754
5%
Total
$319,829
100%
Payment for this work shall be paid monthly upon submittal of a statement to the City from the
Architect.
ARTICLE FOUR: Definitions:
A. Construction Estimate (initial) shall mean agreed estimate of cost of the construction work established at a
specific period in time to indicate the amount to be used to guide the design of the project.
B. Major Categories of Work are those applicable categories of construction work necessary for completion of
construction of the entire project and may include, but not be limited to, the following construction categories:
demolition, general construction, finishes, heating, ventilation, air conditioning modifications and improvements,
plumbing modifications and improvements, and electrical modifications and improvements.
C. Appropriate Authorities and Lending Agencies shall mean any private, local, municipal county, state, regional
authority or agency with which the project may be involved. This term is intended to include those agencies and
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 'L 04/16/13
authorities which may require information or the filing of drawings, project manual, etc., in connection with the
project on either a voluntary or nonvoluntary basis.
D. The Contract Administrator shall be the City Administrator or his authorized representative. He shall represent
City in all matters except when approval is specifically required by the City Council.
ARTICLE FIVE: Basic Services of Architect
A) Services in General: Architect shall
1) Consult, as necessary, with authorized employees, agencies, and/or representatives of City relative to the
design and major categories of work.
2) Cooperate with other professionals employed by City in the design of other work related to the project.
3) Contract for, or employ at his expense, :oonsuitents to the extent he.deerrrs necessary for deign of the
project, including Mechanical, Electrical, and Structural Engineers licensed as such by the State of
California, and other consultants necessary for development of the project, as prof ided under `Designated
Personnel and Consultants" Paragraph 2. Nothing inthe:foregoing procedure shall create any contractual
relation between City and any consultants employed by Architect under the terms of this Agreement.
4) Designate Mary McGrath as the Principal in Charge who shall, so long as his performance continues to be
acceptable to the City, remain in charge of the services for the project from beginning through completion of
services provided for in this Agreement.
5) Assist City in fulfilling normal requirements set forth by appropriate authorities whose interest bears on the
design, cost, and construction of the project.
6) Abide by necessary requirements of funding sources, such as auditing requirements and payroll
certifications, reviews of design by funding authorities, and complete the work in compliance with
designated funding deadlines.
B) Schematic Design Phase: Under this phase the Architect shall work with City staff to ascertain the requirements
of the Project and shall arrive at a mutual understanding of such requirements with the City.
1) The Architect shall provide a preliminary evaluation of the City's program, schedule and construction budget
requirements, each in terms of the other, subject to the limitations of paragraph H.
2) The Architect shall review with the City alternative approaches to design and construction of the Project.
3) Based on the mutually agreed-upon program, schedule and construction budget requirements, the Architect
shall prepare for approval by the City, Schematic Design Documents consisting of drawings and other
documents illustrating the scale and relationship of Project components.
4) The Architect shall submit to the City a preliminary estimate of construction cost based on area, volume or
other unit costs.
C) Development Phase: Under this Phase, the Architect shall complete the design development work relative to the
Schematic Design.
(1) The Architect shall develop the approved schematic design approach. Based on the approved
approach, the Architect shall prepare Design Development documents.
(2) Review existing documentation, including building plans, utility easements, and landscape irrigation
and plantings.
(3) Architect shall analyze existing utility connections, determine site features to remain, and analyze
impact of existing conditions.
(4) Site plans, floor plans, furniture layouts, elevations, and building sections as needed to fix and describe
the project as to architectural, structural, mechanical, and electrical systems.
(5) Architect shall provide a reproducible document consisting of:
(a) Site plans indicating general location and nature of site improvements.
(b) Architectural, structural, mechanical, plumbing, and electrical floor plans, furniture layout
plans, and major equipment locations.
(c) Exterior elevations and building sections.
(d) Outline specifications describing the major systems, materials, and items to be used
(installation procedures not required); a tentative room finish schedule; the type of quality of
interior and exterior materials; and the specific structural materials, the mechanical and
electrical systems, and all major special systems and equipment to be used. The
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 3 04/16/13
specifications shall be organized into 16 divisions following the recommendations of the
Uniform System for Construction Specifications.
(e) A written update of the probable construction cost of the project presented in a Construction
Specifications Institute (CSI) format and consistent with the budget. This estimate will include
allowances for escalation and market conditions.
(7) Architect shall provide City and updated Design Development documents for review.
D) Construction Documents Phase: This phase commences only after the City has approved the Architect's
Design Development and cost estimates. Upon receipt of notice from the City to proceed with the Construction
Documents Phase, the Architect shall commence the following services:
1) Based upon the Design Development and any further adjustments in the scope or quality of the project or in
the project budget authorized by City, the Architect shall prepare, for approval by the City, Construction
Documents, consisting of drawings and a project manual, setting forth in detail the requirements for the
construction of the project. Such documents shall be full, compete and accurate, giving such information as
will enable a competent builder to carry them out.
2) The construction documents shall conform to and be consistent with the previously approved Design
Documents. Architect shall incorporate no modification thereto without prior consent of the City.
3) Architect shall assist the City in preparation of necessary bidding information and bidding forms, and shall
advise City as to recommended methods of structuring project alternatives to achieve City savings.
4) Architect shall provide a Design Cost Estimate update. This update shall utilize the same breakdown of
project components as was used in the Design Development Estimate outlined above.
5) The Design Cost Estimate update shall include all costs of construction of the project, including but not
limited to bonds required by the General Conditions of the Construction Contract, the total cost of
construction including labor, materials, and contractor's overhead and profit, and all allowances, including
contingencies.
6) If the City orders modifications to the approved design not necessitated by the Architect's underestimation
of costs, Architect shall prepare additional Design Development Documents, Construction Documents, and
Construction cost Estimates, and shall receive compensation as an Additional Service.
7) Architect shall prepare all drawings and specifications in conformity with all applicable state and federal
laws and regulations.
8) Architect shall review and edit, as necessary, the form General Conditions and Division 1 of the
Specifications provided by the City. City may accept or reject Architect's suggested changes, at its sole
discretion.
9) Architect shall submit all required construction documents to City as a package, with all items completed.
Documents shall consist of one reproducible Mylar and original 8'/- x 11 -inch specification book ready for
reproducing.
10) Architect shall make changes necessary to comply with City's review comment, and resubmit corrected
documents.
11) Architect shall assist the City and the Construction Manager in developing a construction schedule for the
project.
12) All drawings shall be provided in AutoCAD, latest version.
E) Bidding Phase:
1) The architect, following the City's approval of the Construction Documents and of the updated State of
Probable Construction Cost, shall assist the City in obtaining bids from general contractors or negotiating
with a selected contractor for a lump -sum fixed-price contract for construction. Architect shall receive
bidder's questions, develop clarification as required, prepare addenda for City's use, and attend a prebid
conference. City will administer the overall bidding process.
a) Following the City's approval of the construction documents and of the construction cost estimate, the
Architect shall furnish to the City the original tracings of final working drawings for signature and the
original project manual. Project manual shall be on 8 %Z- x 11 -inch paper, unless otherwise approved
by the City. For bidding purposes, Architect shall provide reproducible drawings and City shall
reproduce the drawings and project manual. All drawings shall be provided on CAD format.
b) Architect shall assist the City in interpreting the drawings and specifications during the bidding process,
and prepare addenda to the drawings or specifications that may be required, but the City shall approve
all proposed addenda before delivery to interested bidders. Architect shall issue no addenda verbally
or in writing to bidders.
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 4 04116113
c) Architect shall participate in prebid conferences with interested bidders and City staff, at City's request.
d) Architect shall advise City concerning acceptance or rejection of bids for the project.
e) City reserves the right to accept bids in excess of the approved final construction cost estimate or to
reject any or all bids received.
F) Construction Phase: This phase commences with the award of the Contract for construction, and will terminate
upon the completion by the construction contractor of all services required by the Contract for construction and
acceptance of the Notice of Completion by the City Council. Upon receipt of a written notice from the City to
proceed with the Construction Phase, the Architect shall perform the services specified herein below:
1) Architect shall perform all services required of the Project Architect/Engineer within the time specified in the
project manual and as reasonably directed by the City.
2) Architect and design consultants shall attend a pre -construction conference between all interested parties.
3) Architect shall have access to the project site at all reasonable times.
4) Architect shall furnish definitions, clarifications, and interpretations of the drawings and project manual. The
Architect will render interpretations upon receipt of requests for information and clar'iilication necessary for
proper and timely execution of the work. Clarifications necessary forthe proper em. utlon or process ofthe:
work will be made in no more that five (5) working days (not including. Tnailing) when reasonably possible
under receipt of written request of either the City or the contractor and shall render written decisions.
5) Architect shall prepare supplemental drawings and specifications required to resolve actual field conditions
encountered that are normally observable.
6) Architect shall review and recommend appropriate action on detailed construction drawings and shop and
erection drawings submitted by contractors for compliance with the basis of the design and the construction
drawings and project manual. The Architect shall not have control or charge of and shall'not be responsible
for jab site coordination,.confirn otion or dimensions, quantities, weight and gauges, fabrication process,
construction Ineans, methods, techniques, sequences or procedures, or for safety..preCautions and
programs in connection with the work, for the acts or omissions of the Contractor, Subcontractors, or any
other persons performing any of the work, or for the failure of any of them to carry out the work in
accordance with the: eQntract documents. Architect shall provide colors consistent with City -approved
schedule. '
7) The Architect shall review and recommend appropriate action on:shop and erection drawings submitted by
the contractors for compliance with the design, construction drawings, and project manual. in addition, the
Architect should be required to promptly notify the City of all submittal review comments which require a
change in the contract requirements that could result in a change order. in addition, the Architect shall
process submittals in a reasonable time, but no more than 15 working days; not including rnalling time:
8) Architect shall review contractor -proposed substitutions which are permitted by "or equal" provisions of the
specifications and shall advise City as to whether such requests are, in fact, or equal products to those
specified, conform to the basia of the .design, are consistent with the remaining contract documents, and
possess equal sallent characteristics:of specified product.
9) During the construction administration portions of the project, the Architect shall visit the site no less than
once per week. The City will endeavor to schedule meetings in a manner consistent and limiting the
Architect's travel to and from the site. Site visits by the engineer will be required by the progress of the
system construction work and are in addition to the Architect's visits.
10) On the basis of on-site observation, Architect shall endeavor to guard City against defects and deficiencies
in the work of the contractor by providing technical assistance to the City's inspector, and shall notify City in
the event a defect is discovered.
11) Architect shall evaluate and sign the monthly requests for payment submitted by the contractor based on
Architect's observations at the project site and review of the contract documents, and shall advise City as to
the percentage and quality of work completed to date.
12) If contractor requests a change order, Architect shall review and recommend for rejection or approval such
request and the time and/or price changes requested.
13) Upon request of the City, Architect shall prepare all necessary technical data for contract change orders.
14) Architect shall observe initial operation of the project or of performance tests required by the specifications.
15) Architect shall assist City in preparing a list of deficiencies ("punch list"), and the confirming completion by
the contractor.
16) Architect shall make final on-site observation and report on completed project, and furnish City a written
notice that the project is completed in general accordance with drawings and specifications except as
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 5 04/16/13
noted. Architect shall report all observable omissions, unauthorized substitutions, defects or deficiencies in
the work not remedied by the contractor.
17) Architect shall review all written guarantees and related documents assembled by the contractor for
compliance with the project manual.
18) Prior to Notice of Completion, Architect shall assist the City in reviewing the contractor's three complete
sets of operating and maintenance manuals and instructions for electrical, mechanical, plumbing, security,
and other systems installed on the project. The contract documents shall require the contractor to
assemble, organize and index material and furnish it in suitable loose-leaf binders and provide same to
Architect who shall review its completeness in compliance with the contract documents. Architect shall
provide assistance to the City in training City staff regarding building start-up requirements, staff orientation,
operation of systems within the building, and methods of operation as affected by building systems. If the
City desires further training by Architect beyond that specified hereinabove, such further training shall be an
additional service and shall be compensated as such pursuant to this Agreement.
19) Extent of duties, responsibilities and limitations of authority of Architect as City's representative during
construction as set forth herein shall not be modified or extended without written consent of City and
Architect. Architect shall keep detailed notes of all conversations with contractor or any subcontractor or
supplier, including telephone conversations, and shall forward photocopiers thereof to City upon request by
City.
20) During all warranty or guarantee periods, up to two (2) years following acceptance of the contractor's work,
relating to designs prepared under this Agreement, Architect shall, when requested, render (nonlegal)
technical advice in order to assist City in obtaining necessary compliance by the Contractor with the terms
of said guarantees or warranties.
21) Architect shall provide all drawings/changes on AutoCAD, latest version.
G) Documents and Drawings:
1) Documents and drawings shall consist of all documents, original and reproducible tracings, plans and
specifications, calculations, sketches, and renderings prepared by Architect which shall be the property of
the City. Architect shall furnish City with documents as City requests, whether or not complete, upon
completion of the project, or upon suspension or termination of this Agreement as provided hereinafter.
Architect shall have the right to retain copies of documents and drawings for its records.
2) Architect shall furnish to City for purposes of checking and approving copies of:
a) Design Qevelopment/Contract Documents that are prepared by Architect at 30%, 65%, 95%, and 100%
completion.
3) Architect shall furnish to City for reproduction, original tracings or equivalent quality reproducible drawings
and specifications masters for bidding and construction.
H) Control of Construction Cost:
1) Format and Comparing Estimates: All required estimates of construction costs by the Architect shall be
prepared with input from the City. The Architect and City shall compare their respective estimates, in order
to verify the general accuracy of both estimates, and highlight the differences.
2) Responsibility for Construction Cost: The total construction cost shall not exceed the maximum allowable
construction cost (budget). The Architect accepts responsibility for assisting the City in determining the
scope and quality of the project which can be constructed within the budget evaluations of the City's project
budget and statements of probable construction cost prepared by the Architect represent the Architect's
best judgment as a design professional familiar with the construction industry. It is recognized, however,
that neither the Architect nor the City has control over the cost of labor, materials, or equipment, over the
Contractor's methods of determining bid prices, or over competitive bidding, market or negotiation
conditions. Accordingly, the Architect cannot and does not warrant or represent that bids will not vary from
the project budget proposed, established or approved by the City as the City -approved construction cost, or
from any statement of probable construction cost or other cost estimate or evaluation prepared by the
Architect. -
3) Scope and Quality Adjustments: At any time prior to issuance of the contract documents for bidding, should
the City elect.to make any additions to the quality or scope of the project, the Architect shall prepare a
revised final statement or probable construction cost to reflect the cost of the additions. Should such
revised final statement of probable construction cost exceed the City -approved construction cost, the City
and Architect shall review the project to determine what revisions or steps would reasonably be expected to
bring the estimated cost within the City -approved construction cost. The Architect shall thereafter prepare a
revised final statement or probable construction cost, incorporating the mutually agreed revisions. When
approved by City, such revised statement of probable construction cost shall become the new City -
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 6 04/16/13
approved construction cost. The Architect shall be compensated for any such necessary revisions to the
contract documents, including revised cost estimates, as an extra service, as provided herein.
4) Architect's Obligation to Modify Documents:
a) Architect shall, with mutual agreement of City, be permitted to include contingencies for design, bidding
and price escalation, to determine what materials, equipment, component systems and types of
construction are to be included in the contract documents, to make reasonable adjustments in the
scope of the project, and to include in the contract documents alternate bids to adjust the construction
cost to the City -approved construction cost.
b) If the bidding phase has not commenced within three months after the Architect submits the
construction documents to the City, the City -approved construction costs shall be adjusted to reflect
any change in the general level of prices according to the San Francisco Region of the Engineering
News Record Building Cost Index between the date of submission of the construction documents to the
City and the date on which proposals are sought.
ARTICLE SIX: Basic Services of City
The City shall provide the following services and material to the Architect:
A. Building Information: City shall provide Architect with available plans and any technical information concerning
all buildings or spaces that are affected by the project, including necessary site survey and topographical and
soil information as well as necessary telephone, communication and data requirements for the project.
B. Permits: The City shall pay for all required fees and permits. The Architect will advise potential permit
requirements.
C. The City shall assist the Architect in field investigations as requested and shall assist in getting information in
the form of drawings, reports, photographs and video tapes in a timely manner to meet the project schedule.
ARTICLE SEVEN: Time
A. The Architect shall provide its professional services in accordance with the ordinary standard of care, skill, and
diligences customarily followed by architects and engineers in this and similar communities.
B. Architect shall comply with all response times or schedules specified in the project manual or agreed to by the
City.
C. Notwithstanding Paragraph B, Architect shall respond with the ordinary standard of care, skill, and diligence
customarily followed by architects and engineers in this and similar communities.
D. City will pay for and assist in required review by agencies having jurisdiction over this project.
E. Time is of the essence in performance of the work outlined herein. Neither party shall be responsible for delays
from causes beyond their reasonable control.
ARTICLE EIGHT: Additional Services
A. If Architect is requested to provide additional services at any stage of the project development, City shall issue a
written work order.
B. In addition to services specified elsewhere in this Agreement, Architect shall receive additional compensation for
the following additional services:
(1) Revision of previously approved drawings and/or specifications, or failure of City to meet schedule of
services (Article Two), which incur cost to Architect as the result of action by City when not otherwise
Architect's responsibility pursuant to this Agreement.
(2) Making planing surveys, feasibility studies, and special analysis of City's needs to clarify requirements for
project programming.
(3) Supervision of repair of damage to the structure when so directed by City.
(4) Additional services caused by the delinquency or insolvency of the contractor.
(5) Preparation of measured drawings of existing structures, mechanical, plumbing, electrical systems and
facilities as authorized by City.
(6) Travel and per diem outside of San Joaquin County when the City directs the travel in writing prior to
commencing travel.
ARTICLE NINE: Termination of Agreement
A. Either parry may terminate this Agreement upon thirty (30) days written notice should the other party fail
substantially to perform its terms through no fault of the party initiating the termination.
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC T 04/16/13
B. The City, at its sole discretion, may terminate this Agreement upon at least seven (7) days written notice to the
Architect.
C. Upon termination of this Agreement or suspension of work by either party, Architect shall furnish to City before
further payment by City all documents and drawings prepared under this Agreement, whether complete or
incomplete. Such documents and designs shall become City's exclusive property, free of claim or encumbrance
by Architect.
D. In the event of termination not the fault of the Architect, the Architect shall be compensated for all services
performed to termination date, together with compensation for Additional Services completed, less amounts paid
to date. No additional payment will be made to Architect other than for actual services completed as described
above. Total amount of such compensation shall not exceed total amount payable at completion of phase
during which the termination occurred.
The rates for such compensation shall be as specified in Article Three. Acceptance by Architect of such
payment shall constitute a complete accord and satisfaction between the parties.
ARTICLE TEN: Indemnity
A. Indemnity: Architect shall defend, indemnify, and save harmless the City, its officers, consultants, and
employees from and against any and all claims, demands, losses, defense, costs, or liability which the City, its
officers, consultants, and/or employees may sustain or incur, or which may be imposed upon them for injury to
or death of persons, or damage to property to the extent caused as a result of or arising out of the negligent
acts, errors or omissions of Architect during the performance of services under the terms of this Agreement.
B. Professional Liability Insurance: During the entire term of this Agreement, Architect shall obtain and maintain in
full force and effect professional errors and omissions (malpractice) liability insurance, which shall include the
following provisions:
(1) Policy Limits: Policy limits of said insurance shall be no less than $1,000,000 limit per claim and in the
aggregate.
(2) Extended Claim Coverage: Architect shall maintain professional liability insurance of the type generally
available, insuring Architect for a period of one year following completion of the services provided under this
Agreement, providing such insurance is available.
C. Public Liability and Property Damage Insurance:
(1) During the term of this Agreement, Architect will at all times maintain, at his expense, comprehensive
general liability insurance naming the City, its City Council, officers, agents, and employees as additional
insured. Amount of such policy shall be no less that $1 million combined single limit per occurrence and for
bodily injury including personal injury and property damage.
(2) Liability insurance shall contain the following endorsements:
(a) City shall be added as an additional insured as respects operations of the named insured performed
under the contract with City.
(b) It shall be agreed that any insurance maintained by City shall apply in excess of, and not contribute
with, insurance provided by the contractor's liability insurance policy.
(c) Architect's liability insurance policy shall not be canceled or non -renewed until after 30 days written
notice has first been given the City.
(d) Coverage shall include claims arising out of Architect's use of automobiles.
(e) Liability shall not exclude liability assumed by written contract or agreement.
(f) Liability insurance shall include broad form property damage insurance.
(g) Prior to commencing services pursuant to this Agreement, Architect shall provide certificates indicating
the existence of the insurance required by this Agreement, on insurance certificates executed by a
duly -authorized agent of Architect's insurance provider.
D. Workers' Compensation: Architect shall provide workers' compensation coverage as required by State law, and
in signing this Agreement, makes the following certification: "I am aware of the provisions of Section 3700 of the
Labor Code which require every employer to be insured against liability for workers compensation or to
undertake self-insurance in accordance with such provisions before commencing the performance of this
Agreement." A Waiver of Subrogation is required.
ARTICLE ELEVEN: Personnel
A. Architect shall assign only competent personnel to perform services pursuant to this Agreement.
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC S 04/16/13
B. Supervision of Employees: All work or services performed by Architect or subcontractors of Architect shall be
by or under the direct supervision of registered architects and/or engineers.
C. Designated Personnel and Consultants: A material covenant of this Agreement is that the Architect shall assign
the individuals designated above to perform the functions designated. The Architect shall not assign other
individuals or firms to perform the services of the designated individuals and firms without the prior consent of
the City.
D. Attendance at Meetings: Mary McGrath shall attend all design meetings called by City in regards to the project,
unless his presence is waived by City.
E. If the City, in its sole discretion at any time during the term of this Agreement, desires the removal of any person
assigned by Architect to perform services, Architect shall remove such person immediately upon receiving
notice from City.
ARTICLE TWELVE: Standards of Performance
A. Professional Qualifications: Architect represents that it is professionally qualified to perform the work. City, not
being skilled in such matters, relies upon the qualifications of Architect to do and perform the work in a
professional manner, and the City's acceptance of Architect's work does not operate as a release of Architect
from responsibility to so perform the work.
B. License: Architect shall secure and maintain throughout the term of this Agreement all licenses, permits,
qualifications, and approvals of whatsoever nature which are legally required for Architect to practice the
profession or to perform the expert professional services required by this Agreement.
C. Compliance with Laws: Architect will see to it that the project, as designed, will comply with all applicable
federal, state, and local laws, ordinances, regulations and permits in the performance of the Agreement and in
the resulting designs, including requirements of Title 24 of the California Code of Regulations.
D. Standards of Performance: Architect shall perform all services required pursuant to this Agreement in the
manner and according to the standards observed by a competent practitioner of the profession in which
Architect is engaged. All work products of whatsoever nature which Architect delivers to the City pursuant to
this Agreement shall be prepared in a manner conforming to the standards of quality normally observed by a
personal practicing in the Architect's profession.
ARTICLE THIRTEEN: Miscellaneous Provisions
A. Meaning of Terms: Terms in this Agreement are intended and shall be construed as having the same meaning
as those terms have in the General Conditions of the Contract for construction to be prepared by City and
submitted to interested bidders during the Bidding Phase of the project.
B. Reuse of Plans: '
(1) If the City reyses the plans in total or in part on this or any other site, or if City completes any uncompleted
portion of the project, Architect and all of its consultants shall be relieved of all responsibility for the
construction resulting from such reuse unless City enters into an agreement with Architect for services in
connection therewith.
(2) Architects shall not be entitled to any fees for such use of plans unless City enters into an agreement with
Architect for services in connection therewith.
C. Non -Discrimination in Employment. Architect shall comply with Section 1735 of the Labor Code, which provides
as follows: "No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital
status, or sex of such persons, except as provided in Section 12940 of the Government Code, and every
contractor for public works violating this section is subject to all the penalties imposed for a violation of (Chapter
1 of Part 7, Division 2 of the Labor Code.)" This requirement also includes the provisions and requirements
contained in The Americans with Disabilities Act.
D. Conflict of Interest
(1) Architect shall, at all times in performance of this Agreement, comply with the law of the State of California
regarding conflicts of interest, including, but not limited to Article 4 of Chapter 1, Division 4, Title 1 of the
California Government Code, commencing with Section 1090, and Chapter 7 of Title 9 of said Code,
commencing with Section 87100, including regulation promulgated by the California Fair Political Practices
Commission.
(2) If any facts come to Architect's attention which raise any questions as to the applicability of this law, it will
immediately inform the Contract Administrator and provide all information needed for resolution of the
question.
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 9 04/16/13
(3) Without limitation of the covenants in Subparagraphs 1 and 2, Architect is admonished hereby as follows:
These statutes, regulations and laws include, but are not limited to, a prohibition against any public officer,
including contractor for this purpose, from making any decision on behalf of City in which such officer has a
direct or indirect financial interest. A violation occurs if the public officer influences or participates in any
City decision which has the potential to confer any pecuniary benefit on contractor or any business firm in
which contractor has an interest of any type, with certain narrow exceptions.
E. Authority by City: This Agreement shall not be considered as giving exclusive authority to Architect for
performing all services pertaining to the design and/or construction of the project. City may perform, or have
performed, any phase, or any portion of any phase, of the various professional services outlined in this
Agreement without liability or obligation to Architect. If the City elects to do so, it shall give its prior written notice
to Architect of the election, and the City agrees to defend, indemnify and hold harmless the Architect and
consultants from any and all actual damages which may arise out of such action by the City. This provision
shall remain in effect and survive the termination of this Agreement.
F. Assignment or Subletting: No performance of this Agreement or any portion thereof may be assigned or
subcontracted by the Architect without the express written consent of the City, and any attempt by the Architect
to do so without the City's prior written consent shall be null and void and constitute a material breach of this
Agreement. However, this clause shall not prohibit Architect from independently contracting with subcontractors
or subconsultants on contract to Architect, to enable Architect to perform the professional services for City
required by this Agreement. In such event, Architect shall remain responsible and liable for the work product of
any subcontractor or subconsultant.
G. Independent Contractor. It is understood and agreed that Architect is an independent contractor and is not
subject to the direction nor control of City except as to final result. Architect shall be solely responsible to pay all
required taxes and other obligations, including, but not limited to withholding and social security. Architect
agrees to indemnify and hold the City harmless from any liability referenced in this paragraph which City may
incur to the federal or state governments as a consequence of this Agreement.
H. Successors: This Agreement shall inure to the benefit and bind the successors of each of the parties.
I. Records: Architect shall maintain complete and accurate accounting records showing the services performed in
connection with performance of this Agreement, the phase during which such services were performed, and the
identity of the person(s) performing such services. Architect shall make such records available for inspection by
authorized representatives of the City at any reasonable time during the performance of this Agreement and for
the period specified by City, no less than five (5) years from and after the date of final payment.
J. Notice: Any notice, demand, request, consent approval or communication that either party desires or is required
to give the other party shall be in writing and either serviced personally or sent by prepaid first-class mail, or the
equivalent thereof by private carrier. Any such writing shall be addressed to the address appearing on the first
page.
K. The City acknowledges that the Architect has no special knowledge or expertise with regard to asbestos or other
pollutants and that the Architect cannot obtain insurance coverage for claims involving hazardous, toxic, and/or
asbestos -containing materials or other pollutants. Therefore, the Architect, its agents, subconsultants and
employees shall have no responsibility for, and the City agrees to bring no claim against the Architect, its
agents, subconsultants and employees, relating to the investigation, detection, abatement, replacement, or
removal of asbestos material, or relating to sudden or gradual escape or release of hazardous contaminants of
any kind into or upon the land, the atmosphere, or any water course or body of water, excepting only such
claims which arise out of the sole negligence or willful misconduct of the Architect, its agents, employees, or
subconsultants.
L. Governing Law: This Agreement shall be construed in accordance with and governed by the laws of California
and any legal action arising therefrom shall be initiated in the courts of San Joaquin County, Stockton,
California.
ARTICLE FOURTEEN: Extent of Agreement/Waiver
A. This Agreement represents the entire and integrated agreement between the City and the Architect and
supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may
be amended only by written instrument signed by both the City and the Architect.
B. The waiver by the City or any of its officers or employees, or the failure of the City or any of its officers or
employees to take action with respect to any right conferred by or any breach of any term, covenant, or
condition of this Agreement shall not be deemed to be a waiver of such term, covenant, or condition, or
subsequent breach of the same, or of any other term, covenant, or condition of this Agreement.
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 10 04/16/13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of
May, 2013.
ARCHITECT CITY OF LODI
By:
KONRADT BARTLAM, City Manager
gy Date:
Attest:
Title
RANDI JOHL, City Clerk
(CORPORATE SEAL)
Approved as to form:
D. STEPHEN SC � City Attorney
FIRE STATION #2 REPLACEMENT PROJECT ARCHITECT AGREEMENT.DOC 11 04/16/13
CITY COUNCIL
ALAN NAKANISHI, Mayor
PHIL KATZAKIAN,
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
JOANNE MOUNCE
SUBJECT:
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET / P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
TELEPHONE (209) 333-6706 / FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http://www.lodi.gov
January 29, 2013
Exhibit A
KONRADT BARTLAM,
City Manager
RANDI JOHL,
City Clerk
D. STEPHEN SCHWABAUER,
City Attorney
F. WALLY SANDELIN,
Public Works Director
Request for Qualifications — City of Lodi Fire Station # 2 Project
The City of Lodi is requesting Qualification Statements for the planning and design of a
new Fire Station Number 2. The project site (approximately one acre) is located on
Cherokee Lane in Lodi, California. The facility will be approximately 8,500 square feet.
The Facility will include:
1. Public lobby
2. Public bathroom
3. Two (2) offices
4. Four (4) sleeping rooms
5. Three (3) staff bath/shower rooms
6. Day room
7. Kitchen and dining areas
8. Laundry room
9. Workout room
10. Large kitchen and dining area
11. Equipment storage room
12. Turnout storage room
13. Supply storage room
14. Work shop
15. OSHA approved decontamination area
16. Three (3) drive-thru apparatus bays (minimum length of 70 feet)
17. electrical room
18. Data/communications room
19. Public and staff parking areas
20. All necessary site utilities, landscaping and site improvements
K:1WP%PROJECTSIMISC%FireSta2%Flre Station #2 Replacement 20131FS2 Replacement Design RFQ.doc
The City anticipates opening the Fire Station within the next two years. Please anticipate
that you will have six months from the execution of the contract to have completed plans
and specifications ready for Building Department permit submittal. Your schedule should
reflect the necessary staff and time to meet this schedule. The Qualification Statement
should include information (r6sum6) of the staff and consultants that will actually perform
the work on the project. All persons shall be licensed by the State Of California to
perform the work.
Please include Fire Station experience including:
Size of Facility
Construction Costs
Design Costs
Your schedule for services should include all services for planning, space needs,
schematic design, design development, construction documents and construction
administration. The contract will be the City of Lodi standard 'Project Architect
Agreement", a sample of which is enclosed for your information. Please include a fee
schedule and an anticipated schedule for your work.
The firm selected will be charged with designing a facility which will best utilize the
project site with separate ingress and egress to the property. The design of the fire
station must meet all current ADA and code requirements as well as be low maintenance
with high durability. The City is looking for a fifty year plus building for this fire station
project. The mechanical, plumbing and electrical portions will be important to the overall
success of the project. Contract documents should include construction drawings,
specifications and construction administration.
The selection process will consist of review of the Qualification Statements, selection of a
preferred firm to develop a scope of work and cost, and approval of contract by the City
Council. The City will be looking for a firm that can demonstrate innovative approaches
and ideas and is willing to work with City staff during the design phase. Experience in
working for public agencies is important and prior fire station design is required. The City
may elect to perform interviews with selected firm(s) prior to final selection. Seven (7)
copies of the Qualification Statements are due no later than 5:00 p.m. on March 1,
2013, at:
City of Lodi Public Works Department
Attn: Gary Wiman
221 West Pine Street
Lodi, CA 95241
If you have any questions on this RFQ, please contact me via email (awimana-lodi.srov)
or at (209) 333-6706.
Submissions will be reviewed by representatives from the City of Lodi, including: Public
Works Director, Fire Chief, City Engineer and Fin: Department staff. The selected firm
should be notified the week of March 18, 2013.
Sincerely,
Gary R. Wiman
Construction Project Manager
GRW/pmf
Endosure
Replacement Fire Station No. 2
City of Lodi
Exhibit B
Proposed
Hours Per Task/Rates Summary
Task 1
Programming
Mary McGrath
Architects
PIC
IPM
PA
Architect/ Intermediate
Designer Arch/Design
Designer
Technical
Total
Total
rate
rate
$19
$160
$160
$145
$120 $90
$75
$75
24
hours
24
0
a
a 0
0
60
$0 $10,800
total amount
$4;560
$0
$0
$0 $01—$0
Totals
$4,5001
$9,060
10% Mark-up $ $0 $0 $0 $0 $0
$0
Consultant CSEG BMA I Thoma LAND NJF San is
Totals
Fee $0 $ $0 $0 $40 $0
$0
104 Mark-up $0 $ $0 $0 $0 $0
$0
total amount 40059
50 $4001
I asK 1: ,17,46v
Task 2
schematic Design
.and Entitlements
Mary McGrath
,Architects
PIC
PM
IPA
.Architect/ Intermediate
Designer Arch/Design
Designer
'Technical Total
Technical
Total
rate
$190
rate
$160
$145
$120 $90
$75
$75
hours
24
00
120
0
80
total. amount
I $4
$01
$0 $10,800
$0
$6,ODD $21,360
total amount
Consultant CSEG I BMA I Thoma LAND NJF San is
Totals
Fee $6,30 $1,8501 $3,150 $0 $2,800 $6,00
$0
10% Mark-up $ $0 $0 $0 $0 $0
$0
tots amount 1,.53,150$20,100
5331
raaa a.} ?41,40y
'Task 3
Design
Development and
Cost Wimate
Mary McGrath
Architects
PIC
PM
PA
Architect/
Designer
Intermediate
Arch/Desi n
Designer
Technical
Total
rate
$190
$160
$145
$12
$90
$75
$75
hours
0
0
120
0
80
0
120
total amount
$0
$0
$17,A00
$0
$7,20.0
$0
$9;000
5331
Consultant CSEG BMA I Thoma I LAND I NJF San is
'Totals
Fee $9,500 $2,775 $5,25 $0 $3,400 $9,000
$0
103 Mark-up $0 $ $0 $ $0 . $0
$0
totaT amount 59,50U5 ,400 ,000
55 $29,92
laws.sl_
'Task 4
Construction
Documents and
Cost Qt1mate
Mary McGrath
Architects
(PIC
PM
PA
Architect/
Designer
(Intermediate
Arch/Design
Designer
Technical
Total
rate
$190
$160
$145
$120
$90
$75
$75
hours
0
0
160
0
160
0
240
total amount
$0
$0
$23;200
$0
$14,400
1 $0
$181000
$55;
Consultant CSEG BMA Thoma LAND NJF Sandis
Totals
Fee $14,800 $10,600 $9,870 $0 $6,000 $14,80
$0
10% Mark-up $0 $0 $ $ $ $0
$0
total amount 5157 4,8q$56,07
I ask 4: ,7:4l1;vf4
Replacement Fire Station No. 2
City of Lodi
Proposed
Hours Per Task/Rates Summary
Task 5
Bidding
Mary McGrath
Architects
IPIC PM
PM
PA
Architect/
Designer
Intermediate
.Arc Des" n
Intermediate
Arch/Design
Desi ner
Technical Total
Technical
Task 6 - Construction Services
rate
$190
$160
$14
$120
$90
$75
$75
hours
16 0
0
0
0
0
60
total amount
$3,:. $0
$0
400
$0
$0
$4500 $7 ...
Consultant CSEG BMA I Thoma I LAND I NJF I Sandis
I ITotals
Fee $400 $500 $5 $0 $0 $1,200
$
0% Mark-up $01 sol $0 $0 $0 $0
$
tots amount 400 5UU1 W1 Sol 51,2UUI$2,600
six0i
I asK 5: .vlswiVu
'Task 6
Construction
Services
Mary McGrath
Architects
PIC
PM
PA
.Architect/
Designer
Intermediate
Arch/Design
$111,670
Designer
Technical
Task 6 - Construction Services
Total
rate
$190
$1
$145
$120
$90
$75
$75
hours
0
0
0
400
0
0
24
total amount
$0
$
Sol
-WO -0-01$61
$4
six0i
$49,
Consultant CSEG I BMA I Thoma I LAND NJF I Sandis I Totals
{Fee $8,OUOl $2,2501 $2,230 $Ql $0 $6,00 $
D% Mark-up $Q $0 $0 $01 sol. $0 $ .
total amount $8,00016, 0
$18,480
1 a5K O:1 ;;Ob,LOV
Total Professional Services Fee;1 �495,11l/s
Suggested Budget for Reimbursable Expenses 1 $14,754
Reimbursable expenses would include printing, report publishing and rendering costs. It does not including the printing of plan
check sets or bid sets. Travel Expenses are not reimbursable. All expenses will be billed at cost with 0% mark-up.
Services Not Included Above:
1. SWPPP Plan
2. Landscape and Irrigation Design
MARY MCGRATH ARCHITECTS
E I
Task 1- Programming
RS41,4�60
Task 2 - Schematic Design and Entitlements
Task 3 — Design Development and Cost Estimate
$63,525
Task 4 - Construction Documents and Cost Estimate
$111,670
Task 5 - Bidding
$10,140
Task 6 - Construction Services
$68.280
Total Professional Services Fee;1 �495,11l/s
Suggested Budget for Reimbursable Expenses 1 $14,754
Reimbursable expenses would include printing, report publishing and rendering costs. It does not including the printing of plan
check sets or bid sets. Travel Expenses are not reimbursable. All expenses will be billed at cost with 0% mark-up.
Services Not Included Above:
1. SWPPP Plan
2. Landscape and Irrigation Design
MARY MCGRATH ARCHITECTS
i
i
i
i
FEE SCHEDULE 1 6
Exhibit C
HOURLY RATES
MARY MCGRATH ARCHITECTS
SANDIS
Principal
Project Manager
$190/hour
$175/hour
Principal
Project Manager
$180/hour
$135/hour
Senior Project / Technical Architect
$145/hour
Project Engineer
CAD Techinician
$105/hour
$85/hour
Designer/Job Captain
Designer
$125/hour
$110/hour
Administrative Support
$55/hour
Senior Project Support
$90/hour
Project Support
$80/hour
NJF ASSOCIATES, INC.
Principal Estimator
$125/hour
CORNERSTONE STRUCTURAL
Estimator
$80/hour
ENGINEERING GROUP
Administrative Support
$60/hour
Principal
$195/hour
Associate
$175/hour
BRUMMEL, MYRICK & ASSOCIATES
Construction Manager
Engineering Manager
$155/hour
$145/hour
Principal Engineer (Consultation)
$200/hour
Resident Engineer/
Principal Engineer (Design)
$150/hour
Structural Representative
$135/hour
Mechanical Designer
$110/hour
Assitant Structural Representative
$130/hour
Plumbing Designer
$110/hour
Project Administrator
$130/hour
Energy Compliance/LEED AP
$110/hour
Senior Engineer
$130/hour
CAD Operator
$80/hour
Project Engineer
$120/hour
Administrative Support
$65/hour
Staff Engineer
$110/hour
Structural Designer II
Structural Designer I
$100/hour
$90/hour
THOMA ELECTRIC
Senior Computer Drafter
$100/hour
Professional Electrical Engineer
$164/hour
Computer Drafter
$90/hour
Electrical Engineer/Designer
$138/hour
Accounting Assistant
$90/hour
Electrical Design Assistant
$98/hour
Administrative Assistant II
$80/hour
Electrical Cost Estimator
$102/hour
Administrative Assistant I
$70/hour
Field Technidon/Electrician
$100/hour
Expert Witness Services
$300/hour
CAD/Drafter
$89/hour
Administrative Support
$74/hour
MARY MCGRATH I ARCHITECTS
1. AA#
2. JV#
provide a description of the project, the total cost of the project, as well as justification for the
ed adjustment. If you need more space, use an additional sheet and attach to this form.
Gnat Services Agreement with Mary McGrath Architects for Fire Station No. 2 Replacement Project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: n n Attach copy of resolution to this form.
Department Head Signature: _ j�C-�— 2 Jo Eki4_
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
1211 3205 Fund Balance $ 340 000.00
B.
USE OF
FINANCING
1211 1211045 1825.2250 Fire Station Two 1 . 340;000.00
provide a description of the project, the total cost of the project, as well as justification for the
ed adjustment. If you need more space, use an additional sheet and attach to this form.
Gnat Services Agreement with Mary McGrath Architects for Fire Station No. 2 Replacement Project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: n n Attach copy of resolution to this form.
Department Head Signature: _ j�C-�— 2 Jo Eki4_
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-83
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE PROJECT ARCHITECT
AGREEMENT FOR DESIGN OF FIRE STATION NO. 2
REPLACEMENT PROJECT WITH MARY MCGRATH
ARCHITECTS AND FURTHER APPROPRIATING FUNDS
WHEREAS, Qualification Statements were requested for the planning and design of a
new Fire Station No. 2 located on property purchased by the City on South Cherokee Lane, and
seven firms submitted qualification packages; and
WHEREAS, the project team selected four firms for interviews and unanimously selected
Mary McGrath Architects, of Oakland; and
WHEREAS, the design process will include space planning and the completion of
Construction Drawings and Specifications. This phase defines the entire project, including the
site plan, floor plans, layout, building elevations, design sections, complete building systems
(electrical, mechanical, etc.), specific products to be used, and an associated project cost
estimate. Construction Administration services include submittal review and approval, project
meeting attendance, and site visits by the architect and her design consultants during
construction. The design process is to be fast -tracked for completion and bidding in six months;
and
WHEREAS, in accordance with City Purchasing Ordinance Section 3.20.075,
Professional/Technical Services Contracts, "Such contracts shall be awarded on the basis of
professional qualifications and experience, quality of service, past performance, and negotiated
prices."
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a Project Architect Agreement for the design of Fire
Station No. 2 Replacement Project with Mary McGrath Architects, of Oakland, California, in the
amount of $309,829; and
BE IT FURTHER RESOLVED that funds in the amount of $340,000 be appropriated
from the General Fund — Capital account for this project.
Dated: May 1, 2013
I hereby certify that Resolution No. 2013-83 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 1, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
&OHL
City Clerk
2013-83