HomeMy WebLinkAboutAgenda Report - May 1, 2013 C-10AGENDA ITEM Co 10
(1)CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Improvements Under Contract for 2011 Asphalt Rubber Cape Seal Project
MEETING DATE:
PREPARED BY:
May 1, 2013
Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for 2011 Asphalt Rubber Cape
Seal Project.
BACKGROUND INFORMATION: The contract was awarded to Intermountain Slurry Seal, Inc., of
Watsonville, in the amount of $641,679, on July 6, 2011. The contract
has been completed in substantial conformance with the plans and
specifications approved by City Council.
This project included the application of an asphalt rubber cape seal on various City streets. The streets
were identified through the City's Pavement Management System based on the condition of the street
pavement and the traffic load. Also included in this project was a slurry seal at the Municipal Service
Center near the Electric Utility offices. Due to the favorable contract price, additional streets were included,
as shown on the attached drawing.
The contract completion date was September 28, 2011, and the actual completion date was March 2013.
There was a delay in the completion of the project due to the contractor's scheduling conflicts and
seasonal temperatures. The final contract price was $823,761.23. The difference between the contract
amount and the final contract price is due to Contract Change Order No. 1, in the amount of $182,082.32,
which included the additional streets that were cape sealed.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: The project will reduce the maintenance costs in the treated area.
FUNDING AVAILABLE: This project was funded by Proposition 1 B funds.
J�)X2 J2 -A
F. Wally Srndelin
Public Works Director
Prepared Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
Attachment
cc: Deputy Public Works Director/City Engineer
Deputy Public Works Director — Utilities
Management Analyst
Senior Civil Engineer
Intermountain Slurry Seal, Inc.
APPROVED:
o radt Bartlam, City Manager
K:\WP\PR0JECTS\STREETS\2011 Asphalt Rubber Cape Seal\CAccept 2011 Cape Seal.doc 4/2/2013
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Original Contract
2011 Cape Seal Location Added Street Segment 0.4 0.2 0 0.4 Miles
Deleted Street Segment
CITY COUNCIL
ALAN NAKANISHI, Mayor
PHIL KATZAKIAN,
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
JOANNE L. MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
April 25, 2013
Intermountain Slurry Seal, Inc.
1005 Terminal Way, Suite 220
Reno, NV 89502
KONRADT BARTLAM
City Manager
RAND[JOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Accept Improvements Under Contract for 2011 Asphalt Rubber Cape Seal Project
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, May 1, 2013. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Lyman Chang, Senior Civil
Engineer, at (209) 333-6800, extension 2665.
F. Wally Sandelin
r ' Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCACCEPT 2011 CAPE SEAL.DOC