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Home My WebLink AboutAgenda Report - May 1, 2013 C-04AGENDA ITEM **14 CITY OF LODI ,. COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000 MEETING DATE: PREPARED BY: May 1, 2013 Deputy City Manager RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000. BACKGROUND INFORMATION: During the 1st calendar quarter of 2013, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through I. Exh. Date Contractor Project Award Amt. A 1/15/13 Mid Cal Tractor Field Groomer $14,287.28 B 1/19/13 HD Supply Hubbel Switch $14,277.60 C 1/29/13 HD Supply EUD Inventory $13,950.07 D 1/29/13 Infinity -Micro Network Equipment Replacement $16,718.40 E 2/4/13 Applied Concepts Inc. Motorcycle Rader System $12,813.12 F 2/4/13 Applied Concepts Inc. Stalker Message Center & Trailer $16,113.60 G 2/4/13 HD Supply EUD Inventory $14,958.00 H 3/4/13 PC Superstore Firewall Replacement $11,175.99 1 3/5/13 Alameda Electrical Distributors EUD Inventory $10,573.83 FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2012-2013 Financial Plan FUNDING AVAILABLE: Funding as indicated on Exhibits. Jordan Ayers, Deputy Ci Manager Prepared by Sherry Moroz, Purchasing Technician JA/sm Attachment APPROVED: — --- onradt Bartlam, City Manager EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Mid Cal Tractor AA Equipment Pacific Golf & Turf Field Groomer Parks, Recreation and Cultural Services Mid Cal Tractor $14,287.28 January 15, 2013 (revised April 15, 2013) "NO BID" or NO RESPONSE RECEIVED: $14,287.28 $15,996.44 $14,961.20 BACKGROUND INFORMATION & BASIS FOR AWARD: Several municipal parks divisions now use field grooming machines to prep ball fields. These machines have several benefits that will aid in efficiency. Additionally important, this new tool in our tool boxhas the potential to lessen our chance of on the job injuries. Instead of park maintenance workers loading and unloading various implements in and out of the back of a Turf Truckster as we currently do, implements are affixed to this machine. Pacific Golf & Turf did not quote two requested bid items. FUNDING: Vehicle Replacement Account Prepared by: Steve Dutra Title: Park Su erintenden Reviewed by: Purchase Order No. 21545 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: Hubbel Switch Electric Utility CONTRACTOR HD Supply AWARD AMOUNT: $14,277.60 DATE OF RECOMMENDATION: 1/19/13 BIDS OR PROPOSALS RECEIVED: HD Supply Graybar Wesco "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: This switch failed in service and must be replaced. 160.1496 FUNDING: Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. 21501 $14,277.60 $14,711.60 $14,742.00 01/29/2013 TUT 15:31 FAX 209 333 6791 CITY OF LODI-Purchasing EXHIBIT C RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: EUD Inventory DEPARTMENT: EUD CONTRACTOR HD Supply AWARD AMOUNT: $13,950.07 DATE OF RECOMMENDATION: 01/29113 BIDS OR PROPOSALS RECEIVED: HD Supply $13,950.07 "NO BID" or NO RESPONSE RECEIVED: General Pacific Wesco 2001/001 BACKGROUND INFORMATION & BASIS FOR AWARD: General Pacific bid on 9 line items and was $878.25 higher on these 9 items and a non -quote on 11 other items. FUNDING: Purchase Order No. 21448 160.1496 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: i EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Network Equipment Replacement DEPARTMENT: ISD CONTRACTOR Infinity -Micro AWARD AMOUNT: $16,718.40 DATE OF RECOMMENDATION: 1/29113 BIDS OR PROPOSALS RECEIVED: CDWG $21,117.75 Infinity -Micro $16,718.40 Advantec Computer Co. $19,944.87 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Data flows of the fixed network have greatly increased network traffic between switches, causing servers and storage devices to halt or slow down. FUNDING: 16100.1836.1700 - EUD 181013.1836.2300 - PW Prepared by: Steve Mann Title: IS Manager Reviewed by: Purchase Order No. 21535 EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Applied Concepts, Inc. Motorcycle Radar System Police Applied Concepts, Inc. $12,813.12 February 4, 2013 "NO BID" or NO RESPONSE RECEIVED: $12,813.12 BACKGROUND INFORMATION & BASIS FOR AWARD: Applied Concepts, Inc., is the sole source manufacturer of the Stalker DSR 2X Motorcycle Radar System. No other radar being manufactured meets the specifications of the Stalker Radar System, and can only be purchased directly from Applied Concepts, Inc. FUNDING: 236018.7718 Prepared by: Patsy Tucker Title: Sr. Police Administrative Clerk Reviewed by: tib. Purchase Order No. 21490 EXHIBIT F RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Applied Concepts, Inc. Stalker Message Center & Trailer Police Applied Concepts, Inc. $16,113.60 February 4, 2013 "NO BID" or NO RESPONSE RECEIVED: $16,113.60 BACKGROUND INFORMATION & BASIS FOR AWARD: Stalker Radar is the sole source supplier fo the Speed Awareness Monitor (SAM) and the Message Center 360 (MC360) trailers for Law Enforcement. Both trailers are manufactured by Work Area Protections, Inc. located in Garland, Texas. FUNDING: 236018.7718 Prepared by: Patsy Tucker Title: Sr. Police Administrative Clerk Reviewed by: Purchase Order No. 21489 EXHIBIT G RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: EUD Inventory Electric Utility HD Supply $14,958.00 DATE OF RECOMMENDATION: February 4, 2013 BIDS OR PROPOSALS RECEIVED: HD Supply "NO BID" or NO RESPONSE RECEIVED: $14,958.00 BACKGROUND INFORMATION & BASIS FOR AWARD: This was an emergency purchase to replace a leaking transformer at a large bakery. 160.1496 FUNDING: Prepared by: Thomas Dean Title: Electric Materialls� Technician Reviewed by: Purchase Order No. 21573 ' EXHIBIT H RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: PC Superstore PC Connection NeoBits Firewall Replacement ISD\Internal Services PC Superstore $11,175.99 03/04/2013 "NO BID" or NO RESPONSE RECEIVED: $11,175.99 $12,376.74 $11,839.98 BACKGROUND INFORMATION & BASIS FOR AWARD: The City's current network firewall is no longer made, offered or supported by its maker, Microsoft. This purchase is being made in an effort to maintain products and equipment that can still be supported by the manufacturer, and that is reasonably modern. The new firewall includes several new features as well. FUNDING: Purchase Order No. 21643 100411.7715 Prepared by: Steve Mann Title: IS Manager Reviewed by: EXHIBIT I RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: EUD Inventory Electric Utility Alameda Electrical Distributors $10,573.83 March 5, 2013 BIDS OR PROPOSALS RECEIVED: Alameda Electrical Distributors All Phase HD Supply Platt "NO BID" or NO RESPONSE RECEIVED: $10,573.83 $11,016.00 $13,375.00 $10,739.52 BACKGROUND INFORMATION & BASIS FOR AWARD: This purchase is for fixtures for streetlight repairs EUD does on an ongoing basis. 160.1496 FUNDING: Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by:JU/a-- - ---3�fz/3 Purchase Order No. 21646