HomeMy WebLinkAboutAgenda Report - April 17, 1985 (62)y
CITY Mncm morm
A
PRIL 17, 1985
AGREBVENr WITH Council was apprised that the City of Lodi is a part of San
SAN JOAQUIN COUNTY Joaquin County's law enforcement system and utilizes San
FM DATA PFJ=S- Joaquin County's Data Processing Division to provide
ING APPROVED necessary computer services. We have received an agreement
from the County with an estimated cost of $7,875 per year
for services, and $2,680 per year for equipment costs.
These costs are an increase of 30% over last year's costs.
This increase was due to a 14% increase in the number of
estimated transactions and a 100% increase in the
transaction costs, from $.03 to $.06 per transaction.
Council should be aware that the cost for transactions has
not increased since 1982. By the same token, there is a
reduction in the hourly cost of computer time.
RES. NO. 85-49
ADOPTED
OOMIL ADOPTED RESOLU1`ICN NO. 85-49 APPROVING AGUMMNr
WITH THE SAN JOAQUIN OaMY FCR DATA PROCESSING SERVICES
NEEDED IN TIE CITY OF LCD IIS LAW &rGCHMENT SYS1rjM, AND
AMEFIZED THE CITY MVQ"M AND CITY CLERK TO EXMIFE ITIE
SUBJECT AMEEVEq-L CN BEHALF OF ME CITY.
TO: THE CITY COUNCIL
FROM: THE CITY MANAGER'S OFFICE
QYUNCIL COA' MUNICATIO�1,
DATEI NO.
APRIL 10, 1985
SUBJECT_
AGREEMENT WITH SAN JOAQUIN COUNTY FOR DATA PROCESSING SERVICES
RECOMMENDATION
Council authorize the City Manager to execute an agreement
between the County of San Joaquin and the City of Lodi for data
processing services needed in the City of Lodi's law enforcement
system.
BACKGROUND
The City of Lodi is a part of Sari Joaquin County's law
enforcement system and utilizes San Joaquin County's Data
Processing Division to provide necessary computer services. We
have received an agreement from the County with an estimated
cost of $7,875 per year for services, and $2,860 per year for
equipment costs. These costs are an increase of 30% over last
year's costs. This increase was due to a 14% increase in the
number of estimated transactions and a 100% increase in the
transaction costs, from $.03 to $.06 per transaction. Council
should be aware that the cost for transactions has not increased
since 1982. By the same token, there is a reduction in the
hourly cost of computer time.
L `)ft- -
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A SISTANT CITY MANAGER
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BILLIE D. NAILS �: <
GEORGE HONG
DIRECTOR OF DATA pRbCESSiNGI.
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AD PROGRAMMING
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MANAGER
COUNTY OF SAN JOACII61P43
DATA PROCESSING, DIVISION
24 South Hunter Street, Room 5
STOCKTON, CALIFORNIA 95202
TELEPHONE 1209? 944-2566
February 8, 1985
City of Lodi
Henry A. Glaves
221 West Pine Street
Lodi, California 95240
Dear Mr. Glaves:
Enclosed is an Agreement for providing data processing services
to your agency for Fiscal Year 1985-86. Please return the
original signed Agreement to me.
Upon receipt of the signed Agreement, I will forward the
Agreement to our County Administrator for his signature. When
the County Administrator has signed the Agreement, I will return
a copy for your records.
Please call if you have any questions.
Sincerely,
BILLIE D. NAILS
Director of Data Processing
BDN:gld
CON 01-12
CON 30--03
6
CITY COUNCIL
DAVID M. HINCHMAN, Mayor
FRED M.REID
Mayor Pro Tempore
EVELYN M. OLSON
JAMES W. PINKERTON, Jr.
JOHN R. (Randy) SNIDER
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
CALL BOX 3006
LODI, CALIFORNIA 95241-1910
(209)334-5634
April 23, 1985
Nis. Billie D. Nails
Director of Data Processing
County of San Joaquin
24 South Hunter Street, Room 5
Stockton, CA 95202
Dear Ms. Nails:
THOMAS A. PETERSON
City Manager
ALICE M. REIMCHE
City Clerk
RONALD M. STEIN
City Attorney
Enclosed herewith please find executed copies of Agreement with San
Joaquin County for providing data processing services to the City
of Lodi for Fiscal Year 1985-86 and authorizing Resolution No.
85-49 which was adopted by the Lodi City Council at its regular
meeting of April 17, 1985.
Please return a fully executed copy of this agreement at your
earliest convenience.
AMR: jj
Enc.
Very truly yours,
%y? 4-"ryek-
Alice M. Reimche
City Clerk
i
A G R E E M E N T rr
CTHIS AGREEMENT, made and entered into this 1st day of July, 1985,
by and between the COUNTY OF SAN JOAQUIN, through its Data Processing
Division, hereinafter referred to as "COUNTY" and CITY OF LODI,
hereinafter referred to as "CONTRACTOR";
WITNESSETH:
WHEREAS, COUNTY provides the following services to CONTRACTOR:
and;
WHEREAS, COUNTY has certain data processing equipment and is able
to provide data processing services which CONTRACTOR desires to use in
its operations;
IT IS HEREBY AGREED between the parties as follows:
1. COUNTY will provide the services and equipment for
the estimated annual amount of compensation as
shown in Attachments "A" and "B".
The total services and equipment which CONTRACTOR
C may utilize pursuant to this agreement shall not
exceed that which has been set forth in Attachments
"A" and "B". The total maximum compensation to
COUNTY pursuant to this agreement shall not exceed
$10,735.00 per fiscal year. COUNTY shall bill
CONTRACTOR only for actual services performed and
equipment provided one (1) month after services are
performed and equipment is provided. CONTRACTOR
shall provide full payment to COUNTY of the billed
amount by the fifteenth day of the date of billing.
In the event payment is not made in accordance with
this provision COUNTY may, at its option, terminate
the agreement in accordance with the provisions of
Paragraph 5.
2. In the event that COUNTY'S cost of services and
equipment is increased due to any reason, COUNTY
may increase the rate of compensation (which may
also result in the estimated annual amount of
compensation provided herein to be increased) for
services and equipment provided herein upon COUNTY
so notifying CONTRACTOR, in writing, no less than
ninety (90) calendar days in advance of the
intended change of rate of compensation.
CONTRACTOR shall be allowed the option to terminate
this agreement in accordance with the provisions of
Paragraph 5 in the event of an increase in the rate
of compensation.
CON 01-02 -1-
3. Service and equipment under this agreement are
limited solely to the ongoing services, systems,
and equipment listed in Attachments "A" and "B"
which are in operation on the effective date of
this agreement. Services and equipment not covered
in this agreement may be provided to CONTRACTOR at
COUNTY'S option subject to the following conditions:
(a) CONTRACTOR must submit a written re-
quest for the additional services
and/or equipment which has been signed
by the appropriate agency official,
and
(b) Additional services and/or equipment
shall be provided at the current
rates of compensation and shall be
billed as additional items over and
beyond the total estimated annual
amount of compensation designed in
this agreement.
Maintenance in connection with the equipment
provided under this agreement is included in the
rate of compensation for equipment and will not be
billed as an additional charge to CONTRACTOR.
4. The term of this contract shall be one year
beginning July 1, 1985, and ending June 30, 1986.
5. This contract may be terminated by either party upon
thirty (30) calendar days advance written notice to
the other party. Notwithstanding such termination,
CONTRACTOR shall compensate COUNTY for the actual
services performed and equipment provided through the
date the termination of the contract is effective.
If CONTRACTOR fails to timely ccgpensate COUNTY as
provided in this contract, CONTRACTOR shall be held
liable for the reasonable cost of collecting such
compensation including attorneys fees and court costs
incurred by COUNTY.
6. All rental equipment in the possession of CONTRACTOR
shall be returned to COUNTY in the same condition as
it was delivered to CONTRACTOR, less normal wear and
tear. COUNTY shall be compensated by CONTRACTOR for
all loss or damage to said equipment which is not the
result of a wilful or negligent act by COUNTY and
which does not constitute normal wear and tear.
CON 01-02
The CONTRACTOR agrees that it shall indemnify and
hold harmless the COUNTY, the members of its Board of
Supervisors, its officers, agents, and employees,
from and ag-.inst all demands, claims, damages,
losses, expenses, and costs including attorneys' fees
and court costs arising out of and/or resulting from
-2-
the performance of the activities and services con-
templated by this agreement, except for demands,
claims, damages, losses, expenses, and costs result-
ing from the sole and exclusive negligence of the
COUNTY, or it's agents.
The CONTRACTOR at its own expense and risk shall
defend against any and all demands, actions, suits,
claims, or other legal proceedings that may be
brought or instituted against the COUNTY, the members
of its Board of Supervisors, its officers, agents, or
employees, arising out of and/or resulting from the
performance of the activities
and services contemplated by this agreement, except,
those demands, actions, suits, claims, or other legal
proceedings resulting from the sole and exclusive
negligence of COUNTY, or it's agents, or those
brought by employees or agents of COUNTY concerning
their employment or agency relationship.
7. In the event of errors in data processing results due
to the failure of COUNTY'S equipment, software,
circumstances beyond the control of COUNTY, or the
failure of COUNTY'S employee(s) to operate the
equipment in accordance with COUNTY'S standard
operating procedures, or COUNTY'S inability to
provide data processing services due to circumstances
beyond its control. COUNTY'S liability shall be
limited to either subparagraph (a) or (b) below,
either of which will be considered to be CONTRACTOR'S
exclusive remedy:
(a) The correction of errors of which
COUNTY has received written notice
and proof or the performance of the
service, whichever is the situation;
or
(b) Where such correction or performance
of service is not practicable,
CONTRACTOR shall be entitled
to an equitable credit not to exceed
the charges invoiced to CONTRACTOR for
that portion of the service which
produced the erroneous result or for
that portion of the service which
could not be performed, whichever is
the situation.
COUNTY shall be liable for the loss, destruction or
damage to CONTRACTOR'S supplied materials only if such
loss, destruction, or damages was due to the negligence
of COUNTY and CONTRACTOR'S sole remedy shall be COUNTY
restoring the same, provided such restoration can be
reasonably performed by COUNTY and provided that
CONTRACTOR provides COUNTY with all source data
necessary for such restoration in similar form to that
normally presented to COUNTY under this Agreement.
CON 01-02 -3-
8. The CONTRACTOR, and the agents and employees of
CONTRACTOR, in the performance of this agreement,
shall act in an independent capacity and not as
officers or employees or agents of COUNTY.
9. Without the written consent of COUNTY, this
agreement is not assignable by CONTRACTOR either in
whole or in part.
10. Time is the essence of this agreement.
11. No alteration, variation, or modification of the
terms of this contract shall be valid unless made
in writing and signed by the parties hereto, and no
oral understanding or agreement not incorporated
herein, shall be binding on any of the parties
hereto.
12. CONTRACTOR shall comply with the California Fair
Employment Practices Act (Labor Code Section 1410,
et seq.) and any amendments thereto.
This contract may, at the option of COUNTY be terminated
or suspended in whole or in part in the event CONTRACTOR
fails to comply with the nondiscrimination clause of the
contract. In the event of termination under this paragraph,
COUNTY shall be compensated for goods and services provided
to the date of termination. Termination or suspension shall
be effective upon receipt of written notice thereof.
IN WITNESS WHEREOF the parties hereto have executed this
agreement the day and year first written above.
COUNTY OF SAN JOAQUIN, a
political subdivision of
°3 the State of California
APPROVED AS TO FORM:
JOHN CHEADLE
County Counsel
B
&BEi FELIX
Deputy County Counsel
CON 01-02
By
DAVIB D. ROWLANDS, JR.
County Administrator
"COUNTY"
CITY OF LODI
By—
Thomas A. Peterson
Title City Manager
"CONTRACTOR"
Attest: ,�/ilt�t. �}� ",��!/Y��
Alice M. eimahe
City Clerk
-4-
C
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C-11
ATTACHMENT A
CITY OF LODI
I. Estimated Annual Cost of Services
A. Labor Distribution System
B. County Law Enforcement System
1. Data Entry Time
$
95.00
5 hours of Data Entry Time
at $19.00 per hour
2. Central Computer Time
50 hours of computer time
at $60.00 per hour.
$
3,000.00
3. Teleprocessing Transactions
An average 75,000 transactions
per year at $.06 each
$
4,500.00
4. Systems and Programming Time
5 hours of Systems and Programming
Time at $38.00 per hour
$
190.00
5. Program Library Maintenance
5 Program complies at
$18.00 each
$
90.00
CON 01-02
-5-
TOTAL $ 7,875.00
CITY OF LODI
II. Estimated Annual Cost Equipment
A. Terminals
Two (2) ADM CRT at $100.00 ea.
per month
B. Permanent Data Storage
1,740 Tracks of disc storage
at $38.28 per month
TOTAL
CON 01-G2 -6-
$2,400.00
$ 459.36
$2,860.00
I
A
RESOLUTION NO. 85-49
W
RESOLUTION APPROVING AGREEMENT WITH SAN JOAQUIN COUNTY
FOR DATA PROCESSING SERVICES NEEDED IN THE CITY OF LODI'S
NEW LAW ENFORCEMENT SYSTEM, AND AUTHORIZING THE CITY MANAGER
AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY
RESOLVED that the City Council of the City of Lodi does
hereby approve an Agreement with the County of San Joaquin for data
processing services needed in the City of Lodi 's 'aw enforcement
system, a copy of which agreement is attached hereto, marked
exhibit "A", and thereby made a part hereof.
BE IT FURTHER RESOLVED that the City Council of the City of
Lodi does hereby authorize the City Manager and City Clerk to
execute the subject agreement on beha'.f of City.
Dated: April 17, 1985
I hereby certify that Resolution No. %55-49
was passed and adopted by the City Council
of the City of Lodi in a regular meeting
held April 17, 1985 by the following vote:
Ayes: Council Members - Pinkerton, Snider,
Reid, Olson, and
Hinchman (Mayor)
Noes: Council Members - None
Absent: Council Members - None
Alice M. Reimche
City Clerk
85-49