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Home My WebLink AboutAgenda Report - April 17, 2013 C-14AGENDA ITEM C#' 4 CITY OF LODI�,. Oq<IFOiL P COUNCIL AGENDA TITLE: Adopt Resolution Awarding Contract for DeBenedetti Park ADA Access Improvement Project to A. M. Stephens Construction Company, Inc., of Lodi ($126,736.50) and Appropriating Funds ($158,000) MEETING DATE: PREPARED BY: April 17, 2013 Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for DeBenedetti Park ADA Access Improvement Project to A. M. Stephens Construction Company, Inc., of Lodi, in the amount of $126,736.50, and appropriating funds in the amount of $158,000. BACKGROUND INFORMATION: This project will improve accessibility to DeBenedetti Park. The improvements will consist of a paved parking lot entrance, two concrete ADA -compliant parking stalls, accessible paths to the bottom of the north and south basins, sidewalk completion along Century Boulevard and other incidental and related work, all as shown on the plans and specifications for the project. The proposed improvements are shown in Exhibit A. Plans and specifications for this project were approved on March 6, 2013. The City received the following 10 bids for this project on March 27, 2013. Bidder Location Bid Engineer's Estimate $ 158,055.00 A. M. Stephens Construction Lodi $ 126,736.50 A -Vet Construction Woodbridge $ 135,322.56 Abide Builders Vacaville $ 147,307.00 Biondi Paving Sacramento $ 142,571.00 Sierra National Construction Carmichael $ 171,125.00 BC Construction Ceres $ 171,591.25 Glissman Excavating Loomis $ 189,404.65 Andrew L. Lee, Inc. Lodi $ 214,390.00 Cazadores Construction El Dorado Hills $ 214,796.10 George Reed, Inc. Modesto $ 220,083.00 The requested appropriation of $158,000 covers engineering, construction, inspection and project contingencies. FISCAL IMPACT: There will be a small increase in the park's maintenance cost associated with the addition of asphalt, concrete, signs and striping. APPROVED: (-, onradt Bartlam, City Manager K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)WDA Access Improvement\CAward.doc 4/1/2013 Adopt Resolution Awarding Contract for DeBenedetti Park ADA Access Improvement Project to A. M. Stephens Construction Company, Inc., of Lodi ($126,736.50) and Appropriating Funds ($158,000) April 17, 2013 Page 2 FUNDING AVAILABLE: Requested Appropriation: Parks Impact Fees (1217043): $158,000 Jordan Ayers Deputy City Manager/Internal Services Director IJ , JIA 1 ..4. 1 - I F. Wally 4ndelin Public Works Director Prepared by Sean Nathan, Associate Engineer FWS/SN/pmf Attachment cc: Associate Civil Engineer Management Analyst Parks, Recreation and Cultural Services Director K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\ADAAccess Improvement\CAward.doc 4/1/2013 DEBENEDETTI PARK ADA ACCESS IMPROVEMENT PROJECT 2150 South Lower Sacramento Road CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. DebenedettiParkADAAccess4.doc 1 03/27113 ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: The work consists of constructing a parking lot and entrance of 82 tons of asphalt and 477 square feet of concrete. Also includes construction of 3,210 square feet of concrete walkway down the basin side slopes and 6,580 square feet of concrete sidewalks and other incidental and related work, all as shown on the plans and specifications for "DeBenedetti Park ADA Access Improvement Project, 2150 South Lower Sacramento Road". CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. Traffic Control LS 1 $ 1,500.00 $ 1,500.00 2. Clearing, Grubbing, and Demolition LS 3. Remove and Salvage Existing Chain Link Fence LF 1 $ 12,430.00 $12,430.00 1,815 $ 1.20 $ 2,178.00 4. Relocate Trees EA 6 $ 340.00 $ 2,040.00 5. Tree Planting EA 2 $ 340.00 $ 680.00 6. Basin Slope Walkway Grading SF 9,060 $ 1.25 $11,325.00 7. Pavement Excavation CY 41 $ 93.00 $ 3,813.00 8. Asphalt Concrete TON 82 $ 150.00 $12,300.00 9. Concrete Parking Stalls (ADA) SF 477 $ 6.50 $ 3,100.50 DebenedetiiParkADAAccess4.doc 2 03/27/13 ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 10. 4 -Inch Thick Concrete Sidewalk, Curb Ramp and Concrete Transitions SF 6,580 $ 4.50 $29,610.00 11. 6 -Inch Thick Concrete Walk SF 3,210 $ 6.70 $21,507.00 12. Concrete Curb with 2 -Foot 17. Dead -End Barricade (Pedestrian) Openings LF 81 $ 23.00 $ 1,863.00 13. Concrete Curb LF 106 $ 19.00 $ 2,014.00 14. Truncated Dome Panels SF 66 $ 32.00 $ 2,112.00 15. Concrete Wheel Stop EA 2 $ 45.00 $ 90.00 16. Bollards and Chain with 65.00 $ 1,300.00 21. Signage and Striping LS 1 $ 3,330.00 Reflectors LS 1 $ 1,100.00 $ 1,100.00 17. Dead -End Barricade (Pedestrian) EA 1 $ 510.00 $ 510.00 18. Replace Turf on Impacted Areas SF 5,850 $ 2.20 $12,870.00 19. Install 3 -Inch Diameter Schedule 80 PVC Irrigation Sleeve LF 38 $ 28.00 $ 1,064.00 20. Install 8 -Inch Diameter Schedule 80 PVC Irrigation Sleeve LF 20 $ 65.00 $ 1,300.00 21. Signage and Striping LS 1 $ 3,330.00 $ 3,330.00 TOTAL $ 126,736.50 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. DebenedettiParkADAAccess4.doc 3 03/27/13 ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE Vlll - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 35 CALENDAR DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By: Konradt Bartlam City Manager By: Date: Title Attest City Clerk (CORPORATE SEAL) Approved As To Form D. Stephen Schw��, City Attorney Debenedet iParkADAAccess4.doc 4 03/27/13 1. AA# 2. JV# �+REQUES:T°A�:1lZS ME,. ,�0 b RIA ASYLI$'-. 0 B FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 1217 3205 Fund Balance 158 000.00 B. USE OF FINANCING 1217 1217043 1825.2300 DeBenedetti Park ADA $ 158 000.00 Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Contract withy AM Stephens for DeBenedetti Park ADA access improvement project. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: lRes No. _I Attach copy of resolution to this form. Department Head Signature: Submit completed form to the Budget Division with any required documentation, Final approval will be provided in electronic copy format. RESOLUTION NO. 2013-65 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT FOR DEBENEDETTI PARK AMERICANS WITH DISABILITIES ACT ACCESS IMPROVEMENT PROJECT AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on March 27, 2013, at 11:00 a.m., for the DeBenedetti Park Americans with Disabilities Act (ADA) Access Improvement Project described in the plans and specifications therefore approved by the City Council on March 6, 2013; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Engineer's Estimate $ 158,055.00 A. M. Stephens Construction $ 126,736.50 A -Vet Construction $ 135,322.56 Abide Builders $ 147,307.00 Biondi Paving $ 142,571.00 Sierra National Construction $ 171,125.00 BC Construction $ 171,591.25 Glissman Excavating $ 189,404.65 Andrew L. Lee, Inc. $ 214,390.00 Cazadores Construction $ 214,796.10 George Reed, Inc. $ 220,083.00 WHEREAS, staff recommends awarding the contract for the DeBenedetti Park ADA Access Improvement Project to the low bidder, A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $126,736.50. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the DeBenedetti Park Americans with Disabilities Act (ADA) Access Improvement Project to the low bidder, A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $126,736.50; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract. BE IT FURTHER RESOLVED that funds in the amount of $158,000 be appropriated from the Parks Impact Fees account for this project. Dated: April 17, 2013 I hereby certify that Resolution No. 2013-65 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, and Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce and Mayor Nakanishi ABSTAIN: COUNCIL MEMBERS — None JOHL City Clerk 2013-65