HomeMy WebLinkAboutAgenda Report - April 17, 2013 C-12AGENDA ITEM Cv 10L
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Fire Station No. 2 Site Improvement
Project to Stat -X General Engineering, of Salida ($28,290) and Appropriating
Funds ($9,000)
MEETING DATE: April 17, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Fire Station No. 2 Site
Improvement Project to Stat -X General Engineering, of Salida, in
the amount of $28,290 and appropriating funds in the amount of
$9,000.
BACKGROUND INFORMATION: On March 6, 2013, Council authorized a two-year lease agreement of
temporary quarters to provide living and working space during the
design and construction of the new fire station and approved plans
and specifications and authorized bids for the site improvements required to serve the temporary quarters.
The site improvement project consists of installing a wastewater service, water service, concrete walk and
other incidental and related work to serve the temporary quarters.
Planning and design for the new fire station facility are underway, and it is anticipated it will be operational
by April 2015. During construction, crews will reside in and operate the fire station from these temporary
quarters.
The City received the following five bids for this project on April 3, 2013.
Bidder
Location
Bid
Engineer's Estimate
$
25,000.00
Stat -X General Engineering
Salida
$
28,290.00
Arrow Construction
Sacramento
$
35,412.00
A. M. Stephens Construction
Lodi
$
35,798.00
Soracco & Sons, Inc.
Sutter Creek
$
37,402.08
A -Vet Construction, Inc.
Woodbridge
$
43,518.72
Staff recommends awarding a contract to Stat -X General Engineering, of Salida, for the Fire Station
No. 2 Site Improvement Project in the amount of $28,290 and appropriate funds in the amount of $9,000.
FISCAL IMPACT: The City will incur additional costs to operate the temporary quarters that
may be partially offset by vacating part of the fire station.
APPROVED:
onradt Bartlam, City Manager
K:\WP\PROJECTS\MISC\FireSta2\Fire Station #2 Site Improvement Project\CAward.doc 4/9/2013
Adopt Resolution Awarding Contract for Fire Station No. 2 Site Improvement Project to Stat -X General
Engineering, of Salida ($28,290) and Appropriating Funds ($9,000)
April 17, 2013
Page 2
FUNDING AVAILABLE: Requested Appropriation:
General Fund Capital (1211) $9,000
Jordan Ayers
Deputy City Manager/Internal Se ices Director
F. Wally Sa delin
Public Works Director
Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director
FWS/CES/pmf
cc: Larry Rooney, Fire Chief
Ron Penix, Battalion Chief
Chris Boyer, Assistant Engineer
Charlie Swimley, City Engineer/Deputy Public Works Director
K:\WP\PROJECTS\MISC\FireSta2\Fire Station #2 Site Improvement Project\CAward.doc 4/8/2013
FIRE STATION NO. 2 SITE IMPROVEMENT PROJECT
705 East Lodi Avenue CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and STAT -X GENERAL ENGINEERING, herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600,, Acceptance and Payment,
"of easuremenf of the "
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Fire Station #2 Improv.3.doc I 04/03/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
The work consists of installing a modular building in the parking/training area on the north side
of the existing Fire Station No. 2 building, installation of approximately 256 lineal feet of
wastewater service pipeline, 56 lineal feet of water service pipeline, and 320 square feet of
concrete walk and other incidental and related work, all as shown on the plans and
specifications for the above project "Fire Station #2 Site Improvement Project, 705 East Lodi
Avenue".
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
Fire Station #2 Improv.3.doc 2 04/03/13
CONTRACT ITEMS
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
1.
Mobilization
LS
1
$ 450.00
$ 450.00
2.
Clearing and Grubbing
EA
1
$ 1,200.00
$ 1,200.00
3.
Water Pollution Control
LS
1
$ 300.00
$ 300.00
4.
4 -Inch Sanitary Sewer Pipe
(PVC)
LF
256
$ 58.00
$14,848.00
5.
Sanitary Sewer Cleanout
EA
2
$ 430.00
$ 860.00
6.
1-'/2 Inch Water Pipe (PVC)
LF
56
$ 87.00
$ 4,872.00
7.
4 -Foot Sidewalk
SF
320
$ 18.00
$ 5,760.00
TOTAL
$28,290.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
Fire Station #2 Improv.3.doc 2 04/03/13
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 40 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Title
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Sc au
City Attorney
Fire Station #2 Improv.3.doc 3 04/03/13
1. AA#
2. JV#
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
,A.
SOURCE OF
FINANCING
1211 3205 Fund Balance 9,000.00
B.
USE OF
FINANCING
1211 1211045 1825.2250 Fire Station Two $ 9,000.00
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-55
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT FOR FIRE STATION NO. 2 SITE IMPROVEMENT
PROJECT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 3, 2013, at 11:00 a.m.,
for the Fire Station No. 2 Site Improvement Project described in the plans and specifications
therefore approved by the City Council on March 6, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Stat -X General Engineering $ 28,290.00
Arrow Construction $ 35,412.00
A. M. Stephens Construction $ 35,798.00
Soracco & Sons, Inc. $ 37,402.08
A -Vet Construction, Inc. $ 43,518.72
WHEREAS, staff recommends awarding the contract for the Fire Station No. 2 Site
Improvement Project to the low bidder, Stat -X General Engineering, of Salida, California, in the
amount of $28,290.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Fire Station No. 2 Site Improvement Project to the low bidder, Stat -X
General Engineering, of Salida, California, in the amount of $28,290; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $9,000 be appropriated from
the General Fund Capital account for this project.
Dated: April 17, 2013
I hereby certify that Resolution No. 2013-55 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 17, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, and Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce and Mayor Katzakian
ABSTAIN: COUNCIL MEMBERS — None
LJOHL
City Clerk
2013-55