HomeMy WebLinkAboutAgenda Report - April 17, 2013 C-09AGENDA ITEM C'VCA
CITY OF LODI
(1)
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2013/14
Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape
Assessment District No. 2003-1
MEETING DATE: April 17, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for 2013/14
Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated
Landscape Assessment District No. 2003-1.
BACKGROUND INFORMATION: This project provides for the continued maintenance of landscaped
areas in the public right-of-way, public buildings, parking lots,
Multimodal Station, White Slough Water Pollution Control Facility,
and various assessment zones. There are approximately 256 sites totaling 55 acres in area. This
contract combines the previous Miscellaneous Areas contract with the Lodi Consolidated Assessment
District No. 2003-1 (AD 2003-1) contract. The bid allows for separate accounting of the different areas in
order to accurately track the Assessment District costs. It consists of five separate groups: Group A —
Maintenance of Turf and Miscellaneous Landscape Areas; Group B — Maintenance of Miscellaneous
(non -turf) Landscape Areas; Group C — Maintenance of Areas Limited to Sidewalk and Tree Wells;
Group D — Maintenance of Areas Limited to Sidewalk (weed control and debris cleanup); and Group E —
Maintenance of Assessment District Areas. Group E is further separated into Assessment District zones
1 through 16, as applicable. The groups will be awarded together as one contract.
The level of maintenance will continue at the current frequency of once a month for Groups B through D.
Group A will continue to be at least biweekly (weekly, April through September). The frequency of Group E
will be weekly, which is consistent with the current Assessment District contract. Group E will also include
pruning of the street trees in the applicable Assessment District zones. This service has not been included in
the previous contracts but is within the scope and purpose of the Assessment District.
The specifications are on file in the Public Works Department. The planned bid opening date is
May 15, 2013. The contract estimate is $203,000 ($157,000 Group A -D, $46,000 Group E).
FISCAL IMPACT: The current contracts combine for approximately $180,000 annually
($155,000 Miscellaneous, $25,000 Assessment District). The increase in
the contract estimate is associated with the addition of street tree pruning in
AD 2003-1.
FUNDING AVAILABLE: Funding is separated into multiple sources (by area) that will be identified at
project award.
F. ally ndelin
Public Works Director
Prepared by Sean Nathan, Associate Engineer
FWS/SN/pmf
cc: Deputy Public Works Director —Utilities
APPROVED:
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Konradt Bartlam, �_Cft—y-Mlanager
K:\WP\PR0JECTS\STREETS\2013 Landscape\CSA.doc 4/1/2013