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HomeMy WebLinkAboutAgenda Report - April 16, 1986y CITY CECIL i=TNG APRIL 16, 1986 AUTHORIZE ADVERTISEMU FOR BIDS FOR L0DI FAKE PARK CONCESSION CONTRACT Agenda item e-1-¢ "Authorize Advertisement for Bids for ` Lodi Lake Park Concession Contact" was Discussed with City > CC-12.1(c) Manager Peterson reccmrending all Concessionaire Agreements came due on December 31st. A motion was made by Council Member Reid, Hinchman second and carried by unanimous vote. - .. _ _ _ __ - - ,�'�1►'i,Ti��i� �iir+'i�iittiI�A�,��ti - -__ -- --- TO THE CITY COUNCIL DATE NO. FROM: THE CITY MANAGER'S. OFFICE SUBJECT: L..r:i;E r,:fir, ti COAaCESS._:to ly. 31D RECOXUAIENDED ACTION: 1 -hat the City Council for, t'e bid ,recess Ole attached bid specifications for the 1 odi Enke �c-.cessio ccsrations. AC°, iCU Z', iN: OFc, LAM'ON Please Find attac`:ec t':e ria specifications cr ine Lodi Lake concession o ---orations. i have rated these specifications in such a manner as to tie tonet`:er all cc-.cessic: bids to the same crate of expiration:, with the thous!:-? Y.,e mi!7ht after the cc ��aeric-: of this contract December 31, 1685, tie all concession L0 tr=cts/agsree-meats tc ore overall peckaae and concessicnaire contract Chat muid cover not only the L.Jke operation but the Softball Com:Aex., Armory, and Lawrence Park operations. This could naive our concession operations core under one verder who 'has all o )erations, which router make for a eery attractive and ,otentially lucrative operation For the concessionaire and the City of Lodi. It Would additionally ease ti -e ccordiFsation of the concessions in dealing with cr:ly wit-, on person cr corporation. It is tray feeling that the attacher.; bid specifications are complete and sl-ould be accepter: for the bid process XI Ech I hope could be closed or Tuesday, April 2S and ready for your disposition at your first council meeting in May. 1'o.. Williamson Recreation and Oarks ":Erector BID SPECIFICATIONS CITY OF .t_O^I DEPARTMENT OF RECREATION AND PARKS TOPIC: Bids for Lodi Lake Concession Operation Area to be serviced: Location: Lodi Lake Park Facility: Concession Stand and Park Area Location: 1301 W. Turner Road Contract Duration: May 1, 1986 December 31, 1988 Bid Instructions Percentage of gross payments are to be made monthly no later than the 10th of the month. Any deviation can be construed as a breech of contract. The vender will have the sole and exclusive rights/license to vend foods, drinks (except alcoholic beverages of any kind), toys, souvenirs, etc., at the concession stand at Lodi Lake Park for a period of 2 1/2 years beginning May 1, 1986 and must follow all general specifications. The City of Lodi retains the right to reject any and all bids. Note The high percentage bid may or may not be the successful bidder. There will be other considerations, i.e. past experience, financial ability, and/or stability to perform and provide a successful operation. References will be required if requested by the City of Lodi. GENERAL SPECIFICATIONS The City .will provide: 1. Enclosed concession stand with some limited city owned equipment, which concessionaire will be expected to service and maintain at their sole cost and expense. 2. Utilities for good operating situations and will pay for same, i.e. water, gas, and electricity. 3. The city will maintain the general property of the concession building at its cost, unless abuse and lack of general care is apparent, at which time cost and expenses will be that of the concessionaire. Likewise, the city will assist with vandal caused damage to building only. -1- Bids for Lodi La Concession Operation - Contin i k. Garbage receptabtes outside and be responsible for garbage removal. The concessionaire will be asked to remove large boxes and storage containers, etc. which may accumulate in equipment or food storage packaging. Regarding the LODI LAKE operations: 1. 2. The length of the contract is for two and one half (2 1/2) years, beginning with 1986 through 1988 (covered within). The concessionaire to provide the City of Lodi with insurance certificate covering public liability, product insurance, and property damage in the amount of $1,00o,000 for each liabiNty and occurence. insurer agrees to indemnify and hold Vie City of Lodi free and against all costs, expenses, and liability arisln-j out of, or based upon, any and all property damage or damages for personal injuries, including death, sustained in accidents occuring. in or about the demised premises; where such accident, damage, or injury, including death, results, or is claimed to have resulted, from any act or omission on the part of the Lessee, or Lessee's agents or employees. 3. Concessionaire will generally follow the product and price schedule attached. Since the contract is for two and one half (2 1/2) years, - prices will be reviewed each year. The concessionaire can also add to or delete from the product list with the approval of the City Manager or his representative. R. Concessionaire will keep the concession stand and immediate surrounding area in a clean and presentable condition at all times and follow the strictest of sanitary conditions and ordinances applicable to the business to be conducted. 5. Concessionaire will provide all equipment and products to operate said concession. 6. Bidders will pay percentage as per contract of gross receipts after taxes to the City of Lodi on the tenth (10th) of each month while in operation. The concessionaire will be expected to keep accurage . records and books of account of all purchases and sales and does hereby give to the city or its authorized agents the right € to examine and audit said books at any time they desire. 7. Concessionaire will be expected to operate any time that the park is open between May 1 and September 30 of each year or at such times that the City Manager of the City of Lodi (or his representa- tive) directs. The hours of operation will be set by the Director of Recreation and Parks in coordination and cooperation with mutually agreed upon hours by the Director and Concessionaire, which will best suit and service the public and its concession needs. -2- 8. The successful bidder will have exclusive rights to all concession sales at Lodi Lake Park. 9. Bidders should be aware that a Possessory Interest Tax is charged each year by the County Assessor for the use of the facility. The estimated cost is $250.00 10. The Director of Recreation and Parks for the City of Lodi reserves the right to approve any employee or operator of said concession stand. 11. Concessionaire will upon normal examination or breach of contract/ agreement allow the City Manager or his representative the right of entry or re-entry to the concession stand area. 12. The concessionaire shall not have the right to sell, mortgage, assign or sublet his contract/agreement or any part thereof without the prior written consent of the City Manager of the City of Lodi and a breach of this condition shall automatically terminate any: contract or agreement. 13. At the conclusion of or termination of any stated agreement/contract the concessionaire will be expected to surrender said concession premises in as good an order as that in which they would receive same, with ordinary wear and tear excepted. Damage to or mistreat- ment of the building or city equipment will be the responsibility of the concessionaire to repair, replace, or reimburse for repair or replacement. 14. The agreement/contract may be terminated by mutual agreement of the two parties once thirty ( 30) days notice is given by one and accepted by the other. Such notice shall be delivered to the City of Lodi at the office of the City Manager, City Hall, or to the Concessionaire at the premises teased herein. -3- The following is a list of items and suggested prices that will be charged per item or serving. These will be reviewed each year. Items can also be added or deleted upon agreement by the Concessionaire and City Manager. Soft drinks ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 65G per 12 oz. _ ............................... 85G per,16 oz. ............................... $1.00 per 20 oz. ................................ $1.25 per 32 oz. Hot dogs ............................... $1.00 per serving Corn dogs ............................... $1.50 per serving Polish dogs ,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,, $1.75 per serving Chili Dogs ......... ........................ -$1.55 per, serving Popcorn ........................ 80� per serving 3 Wrapped pink popcorn . , ..................... 85G per serving ............................... $1.75 per 1/2 lbs. serving {Hamburgers Frenchfries ............................... 75C per 4 oz, serving Coffee or tea ............................... 50C per serving Hot chocolate ............................... 50C per serving :. .. Nachos ............................... $1.50 per serving .- .. Peanuts (estimated cost depending on ,,,,,, 85C per serving harvest) s Candy /Sunflower seeds, etc. ............. 604 per serving Chips ............................. 55C per bag Slush.............................. 65C per 9 Oz. Tobacco ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Price to be set Additions or deletions may be made to food items above or pricing adjusted upon approval of City Manager or his representative and consultation/agreement of Concessionaire. B 1 D PROPOSAL LODI LAKE PARK CONCESSIONS Sealed proposals will be received by the Purchasing Agent in his office, City Hall, 221 West Pine Street, Lodi, CA 95240, until -31:00 a.m. on Tuesday, April 29, 1986 , at which time they will be publicly opened and read for providing the following services. The undersigned declares that he/she has carefully examined the Bid and general specifications of this bid and submits this percentage of gross receipts after taxes as their bid. Percentage of gross receipts after taxes: % OTHER COMMENTS: Street Address and Town I T 1 0 F L 0 D I LODI NEWS SENTINEL LEGAL DEPARTMENT CITY HALL., 221 WEST PINE STREET LODI, CALIFORNIA 95240 ADVEP"-ISING INSTRUCTIONS p. SUBJBCTt NOTICE TO BIDDERS & SUPPLIERS LODI LAKE PARK CONCESSION OPERATIONS FU MISH. (dates) April 19 and 24, 1986 Tear Sheets Wanted 1 Deliver to City Clerk Affidsvit.& Invoice to City Clerk, 221 W. Pine St, Lodi, CA 95240 Date — 4/16/86 Ordered by JIM PRUSS Title PURCHASING AGENT LODI LAKE 'ARK CONCESSION OPERATIONS The City of Lodi invites sealed proposals for LODI LAKE PARK CONCESSION OPERATIONS, conforming to specifications on file in the office of the Purchasing Agent, City Hall, Lodi, CA, where copies of said specifications may be inspected or obtained. Sealed proposals shall be delivered to the Purchasing Agent at City Hall, 22`1 W. Pine Street, Lodi, on or before 11:00 A.M., TUESDAY, APRIL 29, 1986 and will by opened on the above day and hour in the City Hall Council Chambers, City Hall, Lodi, CA. The City of Lodi reserves the right to reject any or all bids. Reference is hereby made to said specifications for further details which specifications and this notice shall be considered part of any contract made pursuant thereto. CITY OF LODI James Pruss Purchasing Agent