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HomeMy WebLinkAboutAgenda Report - April 15, 1987 (84)TC TH, CITY COUNCIL FROM THE CITY MANAGER'S OFFICE DATE I NO. April S, 199 SUBJECT. LODI LAKE PARK CONCESSIOI: BID SPECIFICATIONS REMNINIENDED AC'T'ION: That the City Council approve specifications for Lodi Lake Park Concession" and authorize advertising .for bid. BACKGROUND INFORMATION: Please find attached the bid specifications for the Lodi Lake Concession operations. I have dated t11- tipsclfications i.n such a manner as to tie together all concession bids to the same date of expiration, with the thought. that after the completion of th.es contract on December 31, IDFR, we might tie ai] conee,;5icn contracts/agreements to one overall package and concessionaire contract that would cover not only the Lake uperation but the Softball Complex, Armory, and Zupo Park operations. This would make our concession operations come under one vendor who has all. opera- ' -:ons, which -:could make for a very attractive and potentially lucrative operation for the concessionaire and the City of Lodi. It would addition- ally ease the coordination of the concessions in dealing with only one person or corporation. It is my feeling that the attached bid specifications are complete and should be accepted for the bid process which I hope could be closed on Tuesday, April 25, 1957, and ready for your d..sposition at your first council meeting in May. Director Recreation and Parks RW: jo L..iT OF LORI DEpA_RTT✓tj�'T Or RECREATION AND PARKS Lodi Lake concession Operation Area to be Serviced: Location: Lodi Laky Park Facility: concession Stand and Park Area Location: 1301 West Turner Road, Lodi, California Contract Duration: May 1, 1987 to December 31, 1988 Bid Instructions Percentage gross payment shall be the primary basis, but not the sole basis upon which a eontxact shall be awarded. There will be other considerations upon which this bid will be awarded, such as, but not limited to: Past experience Financial ability Ability to perforin and provide a successful operation, and/or References } The successful bidder will have the sole and exclusive right/license to vend food, drinks (except alcoholic beverages of any kind), picnic supplies, souvenirs, etc. at the concession stand and Lodi. IxakP proper area at Lodi Lake Park for a period of rineteen (1.9) ma*gths beginning May 1, 1987 and ending December 31, 1988. -1- he City of Lcxli retaLns +_-".._. right } ten(. all J GENERAL SPECIFICATIONS The City will provide: 1. Enclosed concession stand with same lirdted city -owned equipment, which concession, ire vill be expected to service and maintainat concessionaire's sole cost and eND,--nse. 2. Water. gas, electricity, and garbage receptacles outside the concession buildings shall be provided by the City. The concessionaire will be responsible for removing at concessionaire's own cost, large boxes and/or storage containers which may accumulate -Iran equipment or food storage packaging. 3. Maintenance of the general property of the concession building, unless abuse and lack of general care is apparent., at which time the cost and expenditures shall be that of the concessionaire. Likewise, City will assist with repairs of vandal -caused damage to building only. Concessionaire shall keep the concession stand and the im[adiate surrounding areas in clean and presentable condition at all times and follow the strictest of sanitary conditions and any State and local ordinances applicable to the business to be conducted. Concessionaire shall be responsible to 4 give to the City, written notice of any mai.i.tenance problems. -2- I.K:..'\e C'..•11CeS:]1tin OT_x:.l al.io:,; -: ... ..... i. The length of the contract is for nineteen (19) months, beginning May 1, 1987 through midnight Decenri)er 31, 1.988. 2. The concessionaire will provide the City of Lodi with an insurance certificate covering public liability, product insurance, and property damage in the amount of $1,00e,000 for each liability and occurrence. Insurer agrees to indemnify and hold the City of Lodi free and harmless against all costs, expenses and liability arising out of, or based upon, any and all property damage or damages for personal injuries, including death, sustained in accidents occurring in or about the demised premises; where such accident, damage, or injury, including death, results, or is claimed to have resulted, from any act or omission on the part of the Lessee or Lessee's agents or employees. Said insurance certificate must state that the City of Lodi is an additional insured. Notwithstanding other provisions contained in this agreement, the City Manager is granted the right to immediately terminate the agreement upon failure on the part of the concessionaire to keep in full force and effect during the entire tern► of the agreement, the insurance as se- forth in this section. 3. Concessionaire will generally follow the product and price schedule attached. Since the contract is for nineteen (19) months, prices will be reviewed each year. The concessionaire can -3- also add to or u2iet e frc t t.1;e li ist :vitt, the ,-ritte i approval of the City Manager or his representative. Prices J 11 be reviewed in March of each year by the concessionaire and the Director of Recreation and Parks. 4. Concessionaire will provide all equipment and products to operate said concession. 5. Concessionaire will pay percentage as per agreement of gross receipts after taxes to the City of Nodi on the tenth (10th) day of each month while in operation. If said percentage is not paid by the tenth (10th) day of each month, there shall be a penalty of five (5) percent per day for any amounts not paid, and owing to the City. The concessionaire shall keep accurate record:, and books of accounts of all purchases and sales and does hereby give to the City or its authorized agents, the right to examine and audit said books at any time City desires. The concessionaire will ccffplete monthly records on forms provided by the City, which must accompany monthly gross receipts payment. 6. Concessionaire will be expected to operate any time that the park is open between May 1 and Septenber 30 of each year or at such times that the City Manager of the City of Lodi or his representative directs. The hours of operation will be set by the Director or Recreation and Parks in coordination and cooperation with the mutual agreement of the Director and the concessionaire, i -4- v.tich will best suit. and se ,ice the public ancl its c-oncession needs. 7. Concessionaire agrees to obtain at his own expense any and all permits and licenses which may be required by law or ordinance in conducting the concession and to pay any and all taxes *.which may be assessed against him .for whatever purposes in the operation of said concession. 8. The successful bidder will have Exclusive rights to all concession sales at Lodi Lake Park. 9. Bidders should be. aware that a Possessory Interest Tax is charged each year by the County Assessor for the use of the Facility and that this tax is the responsibility of the vendor. 10. The Director of Recreation and Parks for the City of Lodi reserves the right to approve or disapprove any employee or operator of said concession stand, i.e., dress, general cleanliness, working relationship with piblic, and so forth. 11. City reserves the right to enter upon the premises at any reasonable time, to inspect the operation and equipment thereon or for any other purpose. 12. Concessionaire shall not have the right to sell, mortgage, assign or sublet the contract/agreement or any part thereof without the -5- ri0r w�1ttE? Ci1St'?lam Oi t= ..1 t' �'c�u c� 7c::r tlf i ^. a breach of this condition shall autcnati Willy teimunate any eonti-ict or agreement between City and concessionaire. 13. The concessionaire shall be responsible for the security of the concession stand and any storage Laildings assigned to his/her exclusive use as far as locks on doors and windows or installation of an alarm system if it is deemed necessary, and shall be responsible for any acts of vandalism that may occur. 14. The concessionaire shall provide the City with a performance bond in the amount of one thousand dollars ($1,000). 15. At the conclusion of or termination of any stated agreement/ contract, the concessionaire will be expected to surrender said concession premises in as good an order as that in which they would receive same, excepting ordinary wear and tear. Damage to or mistreatment of the building or city equipment will be the responsibility of. the concessionaire to repair, replace, or reimburse for repair or replacement. 16. `Me agreement/contract may be terminated by written agreement of •-t s either party hereto without cause upon ths-_y (30? day written Such delivered to the notice to the otherparty. ch notice shall be .� City of Lodi at the office of the City Manager, City Hall, or to the concessionaire at the premises which are subject to this agreement. -6- 17. If concessionaire defaults in any of the terms contained h- fein, the concessionaire's agreement to provide service as specified herein shall terminate upon failure of concessionaire to correct the default within thirty (30) days of receiving written notice thereof frccn the City. Upon any termination hereof, concessionaire agrees to quit and surrender possession peaceably and City shall have the right to remove concessionaire and all others occupying through or under the agreement.