HomeMy WebLinkAboutAgenda Report - April 7, 1982 (29)CITY COUNCIL 1�lEETING
4
AP
SPECS. APPROVED FOR Specifications for the maintenance of landscaped
MAINTENANCE OF LAND- areas within the City of Lodi were approved and the
SCAPED AREAS WITHIN purchasing agent was authorized to advertise for bids
THE CITY OF LODI thereon.
CITY OF LODI
PUBLIC WORKS DEPARTMENT
TO: City Council
COUNCIL COMMUNICATION
FROM: City Manager
DATE: April 1, 1982
SUBJECT: Approval of Contract for Maintenance of Landscaped Areas Within
the City of Lodi
RECOMMENDED ACTION: That the City Council approve the specifications for the
maintenance of landscaped areas within the City of Lodi and authorize the purchasing
agent to advertise for bids to be received May 5. 1982.
BACKGROUND INFORMATION: The City contracted for maintenance of landscaped areas
within the City in 1979. . The contract was renewed without going -to bid in 1980-81
and 1981-82. The original contract covered twenty-one (21) areas, since that time
seven (7) additional areas were added. This contract covers twenty-eight (28) areas
which are:
10 Medians
° 4 Walkways
5 Well Sites
1 Sewer Lift Station
° 3 Electrical Sub -stations
Jac L. Ronsko
Pub, c Works Director
JLR/GCB:slb
cc: Bob Holm
APPROVED:
1 Fire Station
Library
° City Hall Complex
° Kofu Parking Lot
° Municipal Service Center Complex
HENRY A. GLAVES. City Manager
FILE NO.
R
NOTICE TO BIDDERS FOR
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LODI
The City of Lodi invites sealed proposals for the Maintenance of Landscaped areas
within the City of Lodi, conforming to specifications on file in the office of
the Public Works Director, City Hall, Lodi, California, where copies of said
specifications may be inspected or obtained.
Sealed proposals shall be delivered to the Purchasing Agent at the Lodi City
Hall, P.O. Box 320 (221 West Pine Street), Lodi, CA 95241, at or before
11:00 A.M., Wednesday, May 5, 1982
and will be opened on the above day and hour in the City Hall Council Chambers,
City Hall, Lodi, California.
The City of Lodi reserves the right to reject any, all or portions of the bids,
or to accept other than the lowest bid.
Reference is hereby made to said specifications for further details, which
specifications and this notice shall be considered part of any contract made
pursuant thereto.
Each Contractor bidding this project will be required to attend a pre-bid
conference at the Municipal Service Center, 1331 South Ham Lane, Lodi, California
95240, on Tuesday, April 27, 1982, at 9:00 A.M. Upon conclusion of the pre-bid
conference, a tour of the proposed landscaped areas will be conducted.
R.H. Holm
Purchasing Agent
Specifications for Mai►' --nance of
Landscaped Areas Withirr;he City of Lodi
Page 1
SPECIFICATIONS FOR
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LODI
Sealed proposals marked, "Bid for Maintenance of Landscaped Areas Within the City
of Lodi " will be received by the Purchasing Agent in his office, City Hall,
P.O. Box 320 (221 W. Pine Street), Lodi, CA 95241, until 11:00 A.M., on
Wednesday, May 5, 1982, at which time they will be publicly opened and read.
1. INSTRUCTIONS TO BIDDERS
General
1.1 Each Bidder shall carefully read the General and Special Conditions as
welT as the actual maintenance Specifications.
1.2 Each Contractor bidding this project will be required to attend a
pre -mid conference at the Muncipal Service Center, 1331 South Ham Lane,
Lodi, CA 95240, on Tuesday, April 27, at 9:00 A.M. Upon conclusion of
the pre-bid conference, a tour of the proposed landscape areas will be
conducted by Public Works personnel.
1.3 Bid will be awarded thirty (30) days after opening of bid proposals.
1.4 The City Council of the City of Lodi, State of California, reserves the
right to reject any, all or portions of the bids, or to accept other
than the lowest bid.
1.5 Proposal forms supplied and incorporated within these specifications
are to be properly and fully filled out and submitted in sealed
envelopes marked, "Bid for Maintenance of Landscaped Areas Within the
City of Lodi" marked on the outside of the envelope.
2. GENERAL CONDITIONS
2.1 Each bidder shall prcvide the City with a list of three (3) references
or maintenance projects comparable to those under these specifications.
Review of this material will be evaluated as part of recommending the
successfull bidder to the City Council.
2.2 Savings Clause In the event of significant changes during the term of
this contract in the scope of the work covered by this Contract, such
as the need to discontinue service because of the closing or partial
closing of a facility, the Contract shall be modified as it pertains to
that particular facility or facilities.
2.3 Cancellation Clause If at any time the City determines that service
being rendered oes not comply with the terms of this Contract, the
Specifications for Mai- narce of
Landscaped Areas Withiiry he City of Lodi
Page 2
City shall have the right to terminate the contract effective thirty
(30) days following the mailing of written notice to the Contractor at
his usual place of business.
2.4 Payment for Work Performed The City will pay the Contractor for work
performed under th terms of this contract at regular intervals of once
a month on a date mutually agreed upon. The payment shall be based on
the amount bid for each facility and only for those facilities where
work has been completed by the Contractor, inspected and approved by
the City.
2.5 Period of Contract This Contract provides for accomplishment of
specified work for a period of one (1) year following award of
Contract, from July 1, 1982, through June 30, 1983.
2.6 Option to Renew By mutual agreement, the City and Contractor may enter
into an agreement for extension of this Contract for a period of one
additional year based upon the same terms and conditions set forth
herein.
3. SPECIAL CONDITIONS
3.1 The Contractor shall be responsible for the skills, methods and actions
of his employees. He should instruct all employees that they are not
required to respond to questions, suggestions or instructions from City
employees other than the representative of the Public Works Director.
3.2 Worker's Compensation Insurance The Contractor shall carry full
Worker's Compensation insurance coverage for all persons employed in
carrying out the work, including subcontractor's employees, under this
contract in accordance with the "Workmen's Compensation and Insurance
Act," Division IV of the Labor Code of the State of California and any
acts amendatory thereof. A certificate showing the issuance of such a
policy shall be on file with the City Clerk at all times during the
term of this agreement.
3.3 Public Liability and Property Dama a Insurance The Contractor shall
tam and ma ntain during the life of this contract such Public
Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this contract from claims for
damages for personal injury, including accidental death, as well as
from claims for property damages, which may arise from his operations
under this contract, whether such operations be by himself or by any
subcontractor or by anyone directly or indirectly employed by either of
them and the amount of such insurance shall be as follows:
COMPREHENSIVE GENERAL LIABILITY:
$500,000 Bodily Injury - Ea. Occurrence/Aggregate; $500,000
Property Damage - Ea. Occurrence/Aggregate or $500,000 Combined
Single Limits
Contractor shall furnish the City of Lodi with a certificate of
insurance which certifies that the City of Lodi is named as an
Specifications for Mai*" --mance of
Landscaped Areas Withiu-�he City of Lodi
Page 3
additional insured and it will save, keep and bear harmless the City of
Lodi and all officers and employees thereof, and authorized
representatives from all damages, costs or expenses, in law or in
equity, that may at any time arise or be set up because of personal
injury or damage to property sustained by any person or persons by
reason of, or in the course of the performance of, said work.
3.4 Assignment The Contractor shall not assign nor shall not attempt to
assign this agreement without the written consent of the City having
been first obtained.
3.5 Damages Contractor will report to the Director's representative
damages caused by his employees or equipment to plant material,
irrigation system or other public facilities, and repair same at his
expense.
4. DESCRIPTION OF WORK
4.1 The Contractor shall furnish all labor, equipment and other services
necessary for the complete maintenance, in accordance with the
provisions of this agreement, of the following landscaped areas within
the City of Lodi. Site locations are shown on map which is made part
of the specifications.
Medians
1.
Arundel Court (1)
6.
Lower Sacramento
Road (all)
2.
Bradford Circle (1)
7.
Port Chelsea (1)
3.
Dorchester Way (1)
8.
Shady Acres Drive
(1)
4.
Ham Lane, Century to Harney (1)
9.
Virginia Avenue
(3)
5.
Ham Lane, N/0 Kettleman (1)
10.
Vista Drive (1)
Wa 1 kwa s
11.
Bradford Circle (1)
13.
Port Chelsea (2)
12.
Denby Drive (1)
14.
Wimbledon Drive
(1)
Other Facilities
15. Kofu Parking Lot
Wells
17. #5 Mills & Colette (1)
18. #8 Stockton & Kettleman (1)
19. #13 Corbin & Lower Sacramento
Road (1)
Sewer Lift Station
22. Rivergate & Royal Oaks (1)
23. City Hall Complex (1)
16. Municipal Service Center
20. 117 Vine & Evert (1)
1. #18 Century & Church (1)
C0e0ifications--for Mai nance ,of
Landscaped_ Areas Wi' hi a City of Lodi �.
Substations
24. -Henning (1)
25. Killelea (1)
26. McLane .(1)
27. Fire Station #2 (1)
28. Library (1)
The landscape area is defined as all lawn areas, trees, shrubs, mowing
strips, hardsurface, walkways, ground cover, flower beds and bare areas
as presently exist on the aforementioned sites.
5. MAINTENANCE SPECIFICATIONS
5.1 Workmanship, Quality and Appearance Level
a. It is the intention of the City to require the highest level of
quality in landscape maintenance compatible with standard practice.
b. The Contractor shall insure that all work under this agreement is
supervised by Contractor employed supervisory personnel who are
technically qualified and possess management skill required to
Implement modern methods and newly developed horticulture
procedures. The Contractor shall be responsible for the skills,
methods, appearance and actions of Contractor's employees and for
all work done.
5.2 Lawn Care The Contractor shall maintain all lawn areas on the sites
covered 5y this agreement in a healthy, growing condition by performing
the following operations and other work incidental thereto:
a. Mowing Lawn areas shall be mowed once a week or more often if
necessary, to maintain a neat, trim appearance. The Contractor
shall remove all paper, rubbish or debris from each lawn area prior
to mowing. Mowing shall be done only by properly adjusted mowing,
equipment with sharp cutting edges. Bruising or rough cutting of
grass will not be permitted. Grass must be mowed to a uniform
height of li - 2 inches. "Stapling" will not be permitted.
y
b. Trimming
1.
All lawn area edges .shall be trimmed twice a month or as
required. Trimming shall include cutting all grass along
walls, fences, foundations, curbs, sidewalks, paths and shrubs
within or bordering the lawn areas. Tree trunks, poles, guy
wires or any other object or structure within the lawn area
shall be trimmed after each mowing.
2. Trimming shall be done around irrigation system sprinkler heads
as necessary to permit maximum water coverage by the system
Use of contact herbicides is not permitted.
Specifications for Maims" �:nance of
Landscaped Areas Within -the City of Lodi
Page 5
3. The Contractor shall avoid damaging tree trunks, shrubs,
sprinkler heads, buildings and other objects and strucutres
during trimming operations. Any such damage shall be reported
immediately to the Director's designated representative.
c. Weed, Disease and Pest Control
1. The Contractor shall be responsible for the selection and
proper application of insecticides, fungicides, herbicides or
rodenticides. Any property damage resulting from the use of
such pesticides shall be the responsibility of the Contractor.
All insecticides, fungicides, herbicides and rodenticides will
be furnished by the City of Lodi.
2. Lawn areas shall be kept free of weeds. Weeding may be done
manually or by the use of selective weed killers of
pre -emergent sprays. The Contractor shall exercise extreme
care in the use of selective weed killers so as not to damage
any other plants. If spraying is permitted, it shall be done
only at times where there is no wind.
3. If poison baits are used for the control of moles, ground
squirrels and gophers, such baits shall be placed so as not to
create a hazard to persons or pets.
d. Aeratinq and Reseedin
1. Lawn areas, excluding the lawn areas within the Lower
Sacramento Road median, shall be aerated at least once each
year utilizing "punch out method." Such aeration shall be done
more frequently if required to maintain good water penetration.
2. As required by the Director's designated representative; the
Contractor shall reseed bare places or depressions in lawn
areas after first bringing such depressions to grade level with
top soil. Lawn seed will be furnished by the City of Lodi.
5.3 Fertilizing
a. Lawns All turfed areas shall be fertilized three times per year,
once in the Fall, once in the Spring and once in the Summer, at a
rate of 3 to 4 pounds per 1000 square feet.
b_ Shrubs, trees, annuals, ground cover and all cultivated areas shall
be fertilized once a year at a time of year best suited to the
particular plant with an application rate as follows:
Ground Cover - 3 to 4 pounds per 1000 square feet.
Shrubs - 3 to 4 pounds per 1000 square feet,
immediately around the shrub or over
a general area in which shrubs are planted.
Tree Size - 1 pound nitrogen per inch diameter of trunk
measured at four feet above grade.
Specifications for Mai- N,nance of
Landscaped Areas Withirt-the City of Lodi
Page 6
C. All fertilized areas shall be watered immediately after
fertilization to prevent burning. Burning due to improper
fertilization shall be considered as "property damage" and shall be
corrected by the Contractor. All fertilizer will be furnished by
the City of Lodi.
5.4 Watering
a. Lawn and other landscaped areas shall be deeply watered as required
by weather conditions torovide adequate moisture for optimum
P q P
growth. At no time shall landscaping be permitted to show a lack
of fresh green color or a loss of resilience due to lack of water.
All water will be furnished by the City of Lodi.
b. Wherever or at anytime that a regularly installed sprinkler
irrigation system does not adequately cover the area in which it is
installed due to broken or malfunctioning component parts of the
system, it shall be the responsibility of the Contractor to
immediately report it to the Director's designated representative.
All repairs will be made by the City of Lodi.
C. Watering shall be done at night or in the early morning and shall
be controlled to prevent excessive run-off, ponding and
over -watering.
d. Contractor shall be responsible to adjust sprinkler heads for
adequate coverage and controllers as required to maintain the
proper amount of irrigation.
5.5 Pruning
a. Shrubs shall be pruned for shape and to remove and prevent growth
which will project into the traffic lanes or be so close to the
traffic lanes as to cause interference with traffic. Adjacent to
turn pockets or near intersections where sight distance must be
maintained, shrubs shall be maintained at a height not greater than
30 inches. Pruning shall be performed twice yearly, in the Fall
and the Spring, and the Contractor shall also notify the Director's
representative when the pruning is completed.
In addition to the semiannual pruning, the Contractor shall prune
shrubs whenever they project beyond the face of planter area.
b. Tree pruning within the landscaped areas will be done by the City
of Lodi.
5.6 Tree Staking
a. It shall be the responsibility of the Contractor to immediately
report to the Director's representative all damaged tree stakes
that need replacement. The tree stakes will be replaced by -the
City of Lodi.
Specifications for Mai:---�nance of �-
Landscaped Areas Withia-the City of Lodi
Page 7
b. It shall be the responsibility of the Contractor to replace tree
ties as required and retie existing ties as required to keep them
from harming the tree trunk. Tree ties will be furnished by the
City of Lodi.
5.7 General Maintenance and Cleanup
1. The Contractor shall collect all clippings, trimmings, cuttings,
rubbish and debris at each site covered by the agreement and shall
remove the same promptly from each site and dispose of same in a
lawful manner at the Contractor's expense. No clippings,
trimmings, cuttings, rubbish or debris resulting from Contractor's
performance under this agreement shall be deposited in the refuse
cans placed by the City at various locations in the areas covered
by this agreement.
BID PROPOSAL
MAINTENANCE OF LANDSCAPED AREAS
WITHIN THE CITY OF LODI
The undersigned declares that he has examined the bid requirements and
specifications and submits the following bid.
LOCATION
AMOUNT PER MONTH
Medians
1. Arundel Court (1)
$
2. Bradford Circle (1)
$
3. Dorchester Way (1)
$
4. Ham Lane, Century to Harney (1)
$
5. Ham Lane N/0 Kettleman (1)
$
6. Lower Sacramento Road (all)
$
7. Port Chelsea (1)
$
8. Shady Acres (1)
$
9. Virginia Avenue (3)
$
10. Vista Drive (1)
$
Walkways
11. Bradford Circle (1)
$
12. Denby Drive (1)
$
13. Port Chelsea (2)
$
14. Wimbledon Drive (1)
$
Other Facilities
15. Kofu Parking Lot (1)
$
16. Municipal Service Center (1)
$
Wells
17. #E5 - Mills & Colette (1)
18. #8 - Stockton & Kettleman (1)
19. #13 - Corbin & Lower Sacramento
Road (1)
20. #17 - Vine & Evert (1)
21. 118 - Church & Century
Sewer Lift Station
22. Rivergate & Royal Oaks (1)
23. City Hall Complex (1)
Substations
24. Henning (1)
25. Killelea (1)
26. McLane (1)
27. Fire Station X12 (1)
28. Library (1)
TOTAL COST PER MONTH
Workers Compensation Insurance
Carrier is:
Policy number.-
Expiration
umber:Expiration date:
Contractor:
Address:
Phone number:( )
By:
Title:
Date:
AMOUNT PER MONTH
S
s