HomeMy WebLinkAboutAgenda Report - April 3, 2013 C-09AGENDA ITEM CA
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Accept Improvements Under Contract for City Hall Parking Lot Reconstruction Project
MEETING DATE: April 3, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for City Hall Parking Lot
Reconstruction Project.
BACKGROUND INFORMATION: The contract was awarded to A. M. Stephens Construction, of Lodi,
in the amount of $238,877.65. The contract has been completed in
substantial conformance with the plans and specifications approved
by City Council.
This project consisted of reconstructing the City Hall parking lot with asphalt concrete, constructing a trash
enclosure, installing handicap -accessible parking stalls, and other incidental and related work, all as shown
on the plans and specifications for the project. The project also included the removal of four existing Arizona
ash trees in the parking lot. The trees were in poor condition, and their roots were raising the concrete curb
and asphalt pavement. Three new Chinese Pistache trees were planted as their replacement.
The completion date was March 5, 2013. The final contract price was $290,740.19. The difference
between the contract amount and the final contract price is due to the following:
• Change Order No. 1 included the addition of an ADA path of travel from the parking area to
Elm Street, adding a sump at the Carnegie Forum basement entrance and additional landscaping
at the median strip ($18,270.30).
• Change Order No. 2 added stiffeners at the trash enclosure gates and screening of grinding
materials so they could be used at other City projects ($14,096.91).
• Change Order No. 3 is for the contractor to return to seal the parking lot asphalt concrete during
hot weather ($13,415.33).
• There was an increase in unit quantities installed for concrete curbs, ADA parking stalls and
asphalt concrete ($6,080.00).
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: The project will decrease maintenance costs and implement additional
elements of the City's ADA Transition Plan.
FUNDING AVAILABLE: This project was funded by Street Fund (320123) and
General Fund (1211785).
F. Wally nein
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
cc: Deputy Public Works Director— Utilities
Konradt Bartlam, City Manager
K:\WP\PROJECTS\MISC\CityHallParkingLot\CAccept.doc
3/16/2013