HomeMy WebLinkAboutAgenda Report - April 3, 2013 C-06AGENDA ITEM CAP
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Hutchins Street Square Kirst Hall Heating,
Ventilation and Air Conditioning Replacement Project to Division 5-15, of Gold River
($72,795) and Appropriating Funds ($80,000)
MEETING DATE: April 3, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Hutchins Street Square Kirst Hall
Heating, Ventilation and Air Conditioning Replacement Project to
Division 5-15, of Gold River, in the amount of $72,795, and
appropriating funds in the amount of $80,000.
BACKGROUND INFORMATION: This project consists of replacing three rooftop heating, ventilation and air
conditioning (HVAC) units serving Kirst Hall at Hutchins Street Square.
Two are 25 -ton units that serve Kirst Hall and one is a three -ton unit that
serves the Kirst Hall kitchen and bathroom areas. All units are over 20 years old and are failing.
Plans and specifications for this project were approved on February 20, 2013. The City received the
following 10 bids for this project on March 14, 2013.
Bidder Location Bid
Engineer's Estimate $ 75,000
Division 5-15 Gold River $ 72,795*
CenCal Mechanical Modesto $ 78,650
Comfort Air, Inc. Stockton $ 79,050
Champion Industrial Contractors Modesto $ 82,824
ACCO Engineered Systems Sacramento $ 84,426
Siemens West Sacramento $ 84,561
Modern Air Mechanical Merced $ 89,620*
Johnson Controls Roseville $ 91,196
Hometown Construction Rio Linda $ 96,460
J. H. Simpson Company Stockton $ 100,277*
* Corrected Total
FISCAL IMPACT: The project will decrease maintenance and operating costs.
FUNDING AVAILABLE: Public Benefits Fund (164605) will provide the necessary funding.
Reque ted App opriation: General Fund Capital Outlay (1211786) $80,000
Jordan Ayers
Deputy City Manager/Internal S rvices Director 60 11'. 13
II(—_
F. Wally ndelin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
cc: Parks, Recreation and Cultural Services Director fi
APPROVED: �
Konradt Bartlam, City Manager
K:\WP\PROJECTSWIISC\Hutchins Street Square Kirst Hall HVAC\CAward.doc 3/18/2013
HUTCHINS STREET SQUARE KIRST HALL
HVAC REPLACEMENT PROJECT
125 South Hutchins Street
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and DIVISION 5-15, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 03/14/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to remove and replace three (3) rooftop HVAC units, all as shown
on the plans and specifications for "Hutchins Street Square Kirst Hall HVAC Replacement
Project".
ITEM
NO. DESCRIPTION
CONTRACT ITEMS
EST'D.
UNIT QTY
Remove and Dispose of Existing
Units LS
2. Provide and Install 3 Ton Unit EA
3. Provide and Install 25 Ton Unit EA
4. All other items Necessary For a
complete and operational
System LS
2
UNIT PRICE TOTAL PRICE
$ 2,931.00 $ 2,931.00
$ 12,618.00 $12,618.00
$ 27,255.00 $54,510.00
$ 2,736.00 $ 2,736.00
TOTAL $72,795.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 45 CALENDAR DAYS.
Contract.doc 2 03/14113
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
M
Title
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Schwabauer
City Attorney
Contract.doc 3 03/14/13
1. AA#
2. JV#
sOWst7�...,�
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
1211 4210 O eratin Transfers In
$ 80 000.00
164605 809B Public Benefits Program
$ 80.000-00
g1121
B.
USE OF
FINANCING
1211786 1825.2250.
$ 80000.00
4220 Operating Transfers Out
BO 000.00
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-50
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT FOR
HUTCHINS STREET SQUARE KIRST HALL HEATING, VENTILATION AND
AIR CONDITIONING REPLACEMENT PROJECT AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on March 14, 2013, at 11:00 a.m., for the
Hutchins Street Square Kirst Hall Heating, Ventilation and Air Conditioning Replacement Project,
described in the specifications therefore approved by the City Council on February 20, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City
Manager as follows:
Bidder
Bid
Division 5-15
$
72,795*
CenCal Mechanical
$
78,650
Comfort Air, Inc.
$
79,050
Champion Industrial Contractors
$
82,824
ACCO Engineered Systems
$
84,426
Siemens
$
84,561
Modern Air Mechanical
$
89,620*
Johnson Controls
$
91,196
Hometown Construction
$
96,460
J. H. Simpson Company
$
100,277*
* Corrected Total
WHEREAS, staff recommends awarding the contract for the Hutchins Street Square Kirst Hall
Heating, Ventilation and Air Conditioning Replacement Project to the low bidder, Division 5-15, of Gold
River, California, in the amount of $72,795.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the Hutchins Street Square Kirst Hall Heating, Ventilation and Air Conditioning Replacement
Project to the low bidder, Division 5-15, of Gold River, California, in the amount of $72,795; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract;
and
BE IT FURTHER RESOLVED that funds in the amount of $80,000 be appropriated for the project
from the General Fund Capital Outlay account.
Dated: April 3, 2013
I hereby certify that Resolution No. 2013-50 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held April 3, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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City Clerk
2013-50