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HomeMy WebLinkAboutAgenda Report - April 3, 2013 C-05AGENDA ITEM C . S CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Purchase of Kubota Mower from Dolk Tractor Company of Rio Vista ($28,720) MEETING DATE: April 3, 2013 PREPARED BY: Parks, Recreation and Cultural Services Director RECOMMENDED ACTION: Adopt resolution approving purchase of Kubota mower from Dolk Tractor Company of Rio Vista in the amount of $28,720. BACKGROUND INFORMATION: Additional acreage has been added to the Parks Division's maintenance responsibilities with the development of DeBenedetti and Roget parks. The Division also is preparing to take over mowing and some other grounds keeping duties at Hutchins Street Square. As a result, the Parks Division does not have the equipment needed to mow all parks every week. Most of the large lawn areas at Hutchins Street Square are mowed by Hutchins Street Square's part-time maintenance workers with shoddy, worn-out equipment that is in constant need of repairs. Rather than buy a mower specifically for its Hutchins Street Square Division, it is in the best interest of the Parks, Recreation and Cultural Services Department to consolidate this function within the Parks Division, which also has the need for additional equipment to maintain the more than 16 acres of lawn added to the parks inventory in the last year. The mower proposed is suited for various types of grass, including the Bermuda that was planted at DeBenedetti Park. Unlike the Parks Division's existing mowers, the Kubota mower equipped with a Tri - Max FIailDek can be quickly adjusted to mow turf at a height of 1 inch in a 5 -foot swath. This mower will increase the size of the PRCS equipment fleet. The mowers previously used at Hutchins Street Square were not included in the Department's official equipment inventory. After researching various options for new mowing equipment, which included speaking to various manufacturers' representatives, the Parks Division concluded that a Kubota F3860 4WD mower with a 36 -horsepower, four -cylinder diesel engine equipped with a Tri -Max FIailDek FX 155 (60 -inch) mow head represented the best solution for the additional needs. Only one vendor, Dolk Tractor Company, was able to provide a quote with the specifications requested. Buying a complete unit from a single vendor provides the Department with the assurance that the mower and mow head operate correctly and, if they don't, there is a single vendor who can provide needed service. The Kubota unit will cost $18,500 and the Tri -Max portion $8,100 for a total of $28,720 after sales tax. FISCAL IMPACT: The purchase will be offset by reduced spending for park maintenance in this fiscal year, reduced spending in 347115 (Hutchins Street Square maintenance), but will result in a need to set aside funds in future years to replace this equipment. A APPROVED: C A; Konradt Bartlam, City Manager Adopt Resolution Approving Purchase of Kubota Mower from Dolk Tractor Company of Rio Vista ($28,720) April 3, 2013 Page 2 FUNDING AVAILABLE: PRCS accounts 347312, 347313, 347315 and 347316. Jord Ayers, Deputy City ranaiger �I Jeff Hood Parks, R a ion an Cultural Services Director JH:tl cc: City Attorney PAWord DocumentslCity CounciXommunications 201314-3-13 Kubota Mower Purchase.doc 3/21/2013 RESOLUTION NO. 2013-49 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF KUBOTA MOWER FROM DOLK TRACTOR COMPANY, OF RIO VISTA WHEREAS, additional acreage has been added to the Parks Division's maintenance responsibilities with the development of DeBenedetti and Roget parks; and WHEREAS, the Park's Division is also preparing to take over mowing and some additional groundskeeping duties at Hutchins Street Square, and as a result the Parks Division does not have the equipment needed to mow all parks every week; and WHEREAS, most of the large lawn areas at Hutchins Street Square are mowed by Hutchins Street Square's part-time maintenance workers with inferior equipment that is in constant need of repair; and WHEREAS, rather than buy a mower specifically for its Hutchins Street Square Division, it is in the best interest of the Parks, Recreation and Cultural Services Department to consolidate this function within the Parks Division, which also has the need for additional equipment to maintain the more than 16 acres of lawn added to the parks inventory in the last year; and WHEREAS, after researching various options for new mowing equipment, the Parks Division concluded that a Kubota F3860 4Wed mower represented the best solution for the additional needs. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the purchase of a Kubota F3860 4WD Mower with a 36 -HP, four -cylinder diesel engine equipped with a Tri -Max FlailDek FX 155 (60 -inch) mow head from Dolk Tractor Company, of Rio Vista, in an amount not to exceed $28,720. Dated: April 3, 2013 I hereby certify that Resolution No. 2013-49 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 3, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None E x HL City Clerk 2013-49