HomeMy WebLinkAboutAgenda Report - April 3, 2013 C-04AGENDA ITEM C10�
A% CITY OF LODI
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AGENDA TITLE: Adopt Resolution Approving Sole Source Procurement of Dock Components for Lodi
Lake from Northshore EZ Dock, and Appropriating Funds ($25,896.80)
MEETING DATE: April 3, 2013
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution approving sole source procurement of dock
components for Lodi Lake from Northshore EZ Dock and
appropriating funds in the amount of $25,896.80.
BACKGROUND INFORMATION: The City purchased a floating dock system in 2009 from EZ Dock to
serve the Lodi Lake Boathouse. Since then, the Fourth of July
fireworks show was moved from the west side of the park to the lake
itself because of the new Surface Water Treatment Plant.
The past three years, the City has been fortunate to have barges transported from Cameron Park to Lodi
so that the fireworks can be launched from the lake. This allows the required fireworks fallout zone to stay
within the City limits. Transporting these borrowed barges, however, costs more than $2,200 a year, and
there is no guarantee they will be available each year.
The proposed purchase from EZ Dock will provide the needed 600 square feet of floating dock needed
for the annual fireworks show. Additionally, it is compatible with the existing boathouse components,
allowing maximum flexibility for the Parks Division to expand and reconfigure the existing docks to
provide better safety and service to our boathouse customers when not needed for the fireworks display.
PRCS considered a variety of options for this purchase, but concluded that matching components are
best for park users and City. Lodi Municipal Code 3.20.070 allows the dispensing of bids when the City
Council determines it is the best method of purchase.
Funding is provided by the expendable trust account for Parks and Recreation. As this purchase will
benefit the entire community through the fireworks display at Lodi Lake Park, as well as recreation needs
at the Boathouse, staff believes this is prudent use of donation funds. Northshore EZ Dock is the
manufacturer's nearest distributor.
FISCAL IMPACT: The purchase will eliminate the need to pay for transporting barges for the
Fourth of July and has the potential to increase PRCS Boathouse revenue.
FUNDING AVAILABLE: PRCS account 1410.2356.02.
Jordan Ayers, Deputy CiManarger
Jeff
Par, Recreati and Cultural Services Director
Attachment: Purchase quote
APPROVED:
Bartlam,
NORTHISHORE EZ DOCK
OTIS HENDRYX
40221 ROAD 222
BASS LAKE, CA 93604
(559) 676-0064
BILL TO
Lodi Lake
Steve Virrey
ITENIDESCRIPTION QT'Y
B2 X I U DOCK 3 E C71 0 N
W f 2 9 "3
99 2COUPLER SETAi COMP PRODUCT (CRCER MU71LP-;Es
OF @:*.
.S H I PP I N G
Page I of I
Estimate
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RATE semAMOUN7
12 1.462.2 T 17.547:.s
12 T iszs
2. 19 5.
24,141.11
25,896.80
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Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
PRCS proposes to use the donations account to purchase dock components for Lodi Lake Park. Funding will be transferred
from the PRCS donations account (1410.2356.2). The 600 -square feet of floating docks will serve the annual Fourth of July
fireworks show and expand the dock area at the Lodi Lake Boathouse. This project benefits the community at -large as well as
regular park users.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this farm.
Department Head Signature:
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-48
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE SOLE SOURCE PROCUREMENT OF DOCK
COMPONENTS FOR LODI LAKE FROM NORTHSHORE EZ
DOCK AND APPROPRIATING FUNDS
WHEREAS, the City purchased a floating dock system in 2009 from EZ Dock to serve
the Lodi Lake Boathouse; and
WHEREAS, since that time, the Fourth of July fireworks show was moved from the west
side of the park to the lake itself because of the new Surface Water Treatment Plant; and
WHEREAS, the proposed purchase from EZ Dock will provide the needed 600 square
feet of floating dock needed for the annual fireworks show and is compatible with the existing
boathouse components, allowing maximum flexibility for the Parks Division to expand and
reconfigure the existing docks to provide better safety and service to our boathouse customers
when not needed for the fireworks display; and
WHEREAS, Parks, Recreation and Cultural Services considered a variety of options for
this purchase but concluded that matching components are best for park users and the City;
and
WHEREAS, funding is provided by the expendable trust account for Parks and
Recreation; and
WHEREAS, this purchase will benefit the entire community through the fireworks display
at Lodi Lake Park, as well as recreation needs at the boathouse; and
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with bids for
purchase of supplies, services, or equipment when it is in the best interest of the City to do so.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the sole source procurement of dock components for Lodi Lake from Northshore EZ Dock in an
amount not to exceed $25,896.80; and
BE IT FURTHER RESOLVED that the City Council hereby appropriates funds in the
amount of $25,896.80 for this project.
Dated: April 3, 2013
I hereby certify that Resolution No. 2013-48 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 3, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — Non&OHL
City Clerk
2013-48