HomeMy WebLinkAboutAgenda Report - April 2, 1986 (65)IMPLEMENTATION OF
SIDE D\IX REPLACaffNP
PROGRAM
RES. NO. 86-46 Council was informed that the claims against the City,
resulting from deficiencies in the sidewalks, have risen
CC -6 drastically the last few years. For this reason the City
CC -24 Council adopted a Curb, Gutter, and Sidewalk Repair Policy
CC -45 (e) on July 24, 1985. Money was also budgeted to do an
do an inventory and temporary patcnzng of the City
sidewalks. The inventory and patching have been ccMIeted
at a cost of $22,000. The 1986 Capital Improvement Program
allocated $50,000 to sidewalk upgrading. A procedure must
now be established for an orderly process of sidewalk
replacement. From the figures which have. been obtained
through the sidewalk inventory it is estimated that it will
take eight to ten years to ccaplete the work if the same
amount of money is budgeted annually and the requested
equigw-nt can be purchased.
Staff proposed that the replacement program start with
those sidewalks which are in the worst condition, i.e.,
those having deviations of 8" or more. This replacement
would total approximately 600 square feet. Since most of
these areas will incur more engineering and tree costs, the
cost per square foot of sidewalk replaced will be high and
it may take the majority of the first year's allocation to
replace the major deviations. If the 1986 funds are not
expended on the 8" and larger offsets, replaceirent.of the.
6" - 8" offsets would begin. There are approximately ,3,000
square feet of 6" -_8" offsets. Upor_ completion of these
offsets, the 'program will continue to the 4" - `6", ;etc.,
until completion.
Replacement will be made only in the categories designated
in each year's program. If deviations are made and smaller
offsets are replaced there will be areas with extreme
offsets that won't be replaced for years. However,
deficient sidewalks will be replaced in conjunction with
other CIP street projects.
It is recommended that sidewalk replacement be done partly
by contract and partly by City forces. This recommendation
would include the City preparing the plans and .going to
contract once a;year.:<. Work would start preferably in the
middle of June 'and last' approximately six months. The;:.
contractor would remove and install the sidewalk. The City
forces would do all necessary tree removal or tree surgery .;
and subgrade compaction. It is imperative that the work by
the contractor and City crews be closely coordinated and a
reasonable completion time limit be imposed on the
contractor.. The limit would be spelled out in the contract .
documents.
CITY O F LO D I,
PUBLIC WORKS DEPARTMENT
COUNCIL COSiML'NICATION
City Council Project Data
FFROM:
CityHanager Originally Budgeted: — 1985
Budgeted Fund: HUD Block Grant
DATE: March 26, 1986 Amount Budgeted: $25,000
Fund Project Cost: $24,000
SUBJECT: Garfield Street Storm Drain
Locust Street to Railroad Ave.'
RECOMMENDED ACTION: That the City Council accept the improvements "in "GarfielJ
Street Storm Drain, Locust Street to Railroad Avenue," and direct the Public
Works Director to file a Notice of Completion with the County Recorder's office.
'
BACKGROUND INFORMATION: The contract was awarded to Bowers Company of Stockton
-
on February 5, 1986, in the amount of $22,136. The contract h._i been completed
in substantial conformance with the plans and specifications approved by the
City Council.
The contract completion date was April 26, 1986, and the actual completion
date is March 25, 1986. The final contract.price was $22,373.
ackFRonsko
Public Works Director
cc: Associate_ Planner
JLR/GER/eeh
71
1
APPROVED:
FILE NO..
TFlOMAS A. PETERSON, City Manager
_ 777 p,.^"Yn-+.--e-.
P .
l
OWNER'S RESPONSIBILITY: As part of the City's sidewalk
program, property owners are required to replace deficient
sidewalk which is their responsibility, i.e, sidewalks
damaged by private trees. Each year only those property
owners whose sidewalk offsets are the same as those being
replaced by the City will be notified to replace their
sidewalk. There is a total of approximately 14,200 square
feet of sidewalks which are the responsibility of
approximately 290 property owners.
Property owners who are required to replace their sidewalks
will be notified as prescribed by law. Prior to the formal
notice which gives them 14 days to complete repairs, an
informal letter explaining the Citv's sidewalk replacement
policy and giving the City's contractor's name will be
—+- Thea Emma l —411 1.... ......a i... ..... ,...: A(. —44-1, 4-1... -
RESOLUTION NO. 86-46
1',ESOLUTION APPROVING IMi• ix • OF
Exhibii
qff
CITY O F LO D I COUNCIL CO MMUNICATIO.N
PUBLIC WORKS DEPARTMENT
TO: City Council
FROM: City Manager
DATE: March 20, 1986 _
SUBJECT: implementation of Sidewalk Replacement Program
RECOMMENDED ACTION: That the City Council approve the implementation procedure
for the City's Sidewalk Replacement Program and approve the purchase of equipment
and hiring of part-time personnel.
or?
City Council
March 20, 1966
Page 2
June and last approximately six months. The contractor would remove and install _
the sidewalk. The City forces would do all necessary tree removal or tree
surgery and subgrade compaction. It is imperative that the work by the
contractor and City crews be closely coordinated and a reasonable completion time
limit be imposed on the contractor. This limit would be spelled out in the
contract documents.
OWNER'S RESPONSIBILITY: As part of The City's sidewalk program, property
owners are required to replace deficient sidewalk which is their responsibility,
i.e., sidewalks damaged by private trees. Each year only those property owners
whose sidewalk offsets are the same as those being replaced by the City will be
notified to replace their sidewalk. There is a total of approximately 14,200
square feet of sidewalks which ;:re the responsibility of 280-290 property
owners. (See Exhibit B)
Property owners who are required to replace their sidewalks will be notified as
prescribed by law. Prior to the- formal notice which gives them 14 days to
complete repairs, an informal letter explaining the City's sidewalk replacement
policy and giving the City contractor's name will be sent. The formal notice
will be sent to coincide with the City's construction schedule. If the owner has
not started the replacement within the allotted time limit, the City will make
repairs and lien the property.
EQUIPMENT AND PERSONNEL
Under the sidewalk_ replacement program, there are approximately 180 trees to be
removed and 600 trees which require root surgery. Presently the City contracts
with a ri ate firm to rind out stum s of trees removed by Citycrews Root
p v
surgery is done entirely by City crews without the aid of a grinder. This method
of removing roots manually, i.e, shovel, axe, etc., is extremely time consuming
and the Street Division does not now have the resources (manpower and equipment)
to accomplish the tree work on the program's schedule.
If the City had its own grinder and self-propelled mini backhoe, approximately
40% of the $143,000 estimated tree removal/surgery cost or $57,000, could be
saved. More important to the program is the time that would be saved. Itis
requested, that the purchase of a grinder and mini backhoe be approved prior to
the start of the program. The cost for these two pieces of equipment is
approximately $35,000. Transportation Development Act funds could be used to
purchase this equipment.
-
This equipment would also be used on the regular tree maintenance program and
other street division projects. The Street Division is not requesting an
additional truck .at this time. It is felt that our existing trucks will be able.
to accommodate the additional work. However, if it is found that•. thedemand.is
too great, another truck may be needed.
Two additional part-time laborers would be needed from June through November to.
help with the sidewalk replacement program and to do the required annual
temporary patching of sidewalks. This would cost approximately $13,000.
{
r
ws ra ¢
r
City Council
March 20, 1986
(�
Page 3
PUBLIC NOTIFICATIO`!
a
=
After the implementation procedure has been established, the program will be
publicized through the newspaper and Cable TV. This publicity will appear during
the month of May. There will also be a handout available similar to the attached
Exhibit C explaining the program.
In the areas where the City will be replacing sidewalks, City will notify
i
residents by mail and with a "door hanger" prior to removal of sidewalk. These
notices will explain the process, give the dates and limits of construction, name
the contractor, and also give a City phone number.
The first year will be a trial for the program. Procedures may have to be
i
modified to accommodate unforeseen problems which arise during that year.
!{
Because of the high exposure of this program and the City's present and long term
liability, it is important that the City maintain tight control and do all of the
work related to tree removal and root surgery with City forces.
a_
Jack L. Ronsko
Public Works Director
Attachments
JLR/SB/cag
CURB, GUTTER b SIDEWALK REPAIR POLICY
Property owners or tenants have the responsibility to report to the City of
Lodi all defective sidewalk fronting their prcperty.
I. SIDEWALK REPAIR
A. TEMPORARY PATCHING - The City shall patch sidewalk where there is
3/4" - 1 1/2" vertical offset or minor irregularities. This will be
rine at no charge to the property owner. The property owner or
tenant has the responsibility to notify the City of any change in the
condition of the sidewalk or the patched area.
B. SIDEWALK. REPLACEMENT — Sidewalks shall be removed and replaced when
vertical offset is greater than 1 1/2."
1. Sidewalk and driveway apron replacement will be done by City
under the following conditions:
a. Damage caused by City -maintained trees
b. Damage due to grade subsidence
c. Damage due to City utility cuts
d. Damage due to heat expansion
e. Sidewalk fronting City -owned property
2. Property owner shall replace sidewalk and driveway apron where
the hazardous condition is caused by something other than the
above categories.- The property owner shall have a licensed
contractor do the work within a prescribed time. If, after
formal notice by the City, the repairs are not completed within
that time, the City shall make the repairs and assess the
property owner.
II. CURB AND GUTTER REPAIR
A. The City shall repair and maintain all curb and gutter.
Less
than 1.5 inches
314
0
65
0
0
0
379
&Ii.
> 1.5
to ,< 4
9,408
10,020
7,244
16,o48
597
228
43,545
Property
Owner's
Responsibility
Less than 1.$ , inches
4
to < 6
1,566
756
562
1,628
0
0
4 '.512
5 to < -4
6.
to< 8
1,044
504
375
),086
0
0
3,009
4'to 6 It
0
0
24o
135
90
0
465
6 to 8
More re
than 8
95
200
50
245
0
0
-590
More than
0
12,427
'11,480
8,296
19,007
597,
228
521,035.
-0,
&Ii.
Property
Owner's
Responsibility
Less than 1.$ , inches
0
0
0
0
0
0
0
5 to < -4
740
1,042
4,939
�,659
2.. 79
115
l3'M4'-:-":-
t
4'to 6 It
0
0
24o
135
90
0
465
6 to 8
85
160
90
0
335
More than
0
0
0
-0
'0
.0
.740
1,127
5,399
3,88469r
2 9 r ' r
14,2 34
-0,
`lk�,"riv; s a N M',.,. • '.� �##�'+',�.., �..sr......,r 3 �s r,3 r - - - ..
}.kwai'.ie,:�eixt:.T�_.:.-..d.ve,ses:cx..f.:
-� - -' -
i...r�..+-..-ic.K,
.,. aS .c.aaai:.......a.(.r•
are billed for the work. YOU will receive
another notice in the same manner ks
..._ ..
accumulnte3of-locationsx
to be "Posted -DAMAGED
, •'
t.
! n{ GXiaiu2t C
(approxioately once every two �
R 5fit i
General intoraati$ answers
or three month the property owners'`are
given a Notice to Repair Sidewalk,:Curbs
meeting)
at which time anyrobjections or pretests
to commonly asIc d*estions
or
Gutters" "-This notice Consists of a post-
Frequently` the area between the sidewalk
regarding.tbe
Card sent to you in the mail and a placard
Placed your doorstep, The datf;the
and curb:(coernonly called the parkway
strip) has been filled with concrete. brit
Even if not required, when sidewalk repairs!��
notice e;o
be
be gins'a two'week period duting:which
You can
or other surface improvements. If these .'
improvements are broken or displaced the '
CITY OF SAN LEANDRO
decide whether to arrange and pay
for the' repairs to
City will not require their removal or
If no protest is received or the a ty
Council overrules the
yourself or have the
e
City do the work. If you or your.Fontrnctor
repair except where: !
i
tj [ ((�
SIDEWALK. REPAIR
d� note Permit
DD y for a ermit to do the work
I) The
.within this two week period, the City's
contractor will automatically be sint orders
adjacent sidewalk cannot be pro- "
perly repaired uniess the parkway
strip improvements '
j
PROGRAM
to do the required worx.
are removed.
i�
you will be billed for y*
portion only.
After the work is completed but before You
Yj The damage is in an area of high
pedestrian use, such as at a -blocs:
are billed for the work. YOU will receive
another notice in the same manner ks
mid
crosswalk, in which case it will
described above.This second notice is
aw11y be treated like sidewalk,. ,
to inform YOU that a public hearing will
beheld (during aCity Council
!
3) Any other condition exists which pre.`_
ry
Jj
meeting)
at which time anyrobjections or pretests
cents a high risk of injury to the
public.
a'
concerning the cost of the require6
repairs will be heard. If you wish foL
Protest,you may
Even if not required, when sidewalk repairs!��
w
do so in person at the
hearingor in writing prior to the hearing.
are made the property owner may want to ccb-
sides removing or replacing the damaged
v
If no protest is received or the a ty
Council overrules the
parkway strip improvements in order that
r
protest; yoc will
receive a bill from the City Finance
those improvements will conform with the
new sidewalk. The
Office,- If the damage is street tree
related.
property owner is
L responsiblefor all costs Lrelated to i
!
you will be billed for y*
portion only.
improvements within the parkway strip,
;
The Notice to Repair Sidewalk,` Curbs or
,
Gutters and a subsequentbilling state-
oent'eontain a warning about a possible
lien on the property.
. Th
Ibis warning is
;-
%LBAQUEOFCALIFORMAC17 S
Included because once a year unpaid
3400 R street
bills due the City are sent to thk
BaCru0II1o,C1iSOrnia:036l4.
County Assessor and the unpaid Mint-
'• RETURN IN Z WEEK$ PLEASE
them appears on the property tax bill.
If the bill is not paid with the faxes.
it becomes' delinquent in the same)
For further inforrsation contact ti -
tact
manner as a tax and with the same con-
I
City Sidewalk Inspector at 06
' sequences..
<
f'
- � .d. A.n YGiWr-.,,Gv\.Yana•.[ :. wr„{,♦c�rvw.+. .....
>"ip �r{,�^ .4- an.,-hry „t. n�..:M.^.r rnn rra.x. r v^ m..a„wx. ..♦.. _,
a..vr ...rr r. ,., ...•,
.. ,, c ..r r•�. .,fit.
.,; The sidewalk 1n front of ur h 4 -
"' Y yo oae�or bu HOW IS tl utTERNINEO IF SIDf3tALK fEDAIRS IF YDU ARE RE4UIRED TO REMOVE AND REPLACE
s f mess is public;property. However, by State _ WILL guiREDi ` GED SIDEIIALK. YHpT ODTIONS ARE
lax and local ordinance the owner of the
4fronting property is responsible for main- When the eity:becomes aware of damaged Side- AVAILABLE FOR ACCOMPLISHING THE —WORK?
k , taining the sidewalk. This responsibility walk, sn inspector will examine the area,
z ; includes rtpairing or rtplacing broken or. Using the following guidelines, the inspector Three options are available to property
+ displaced concrete that could result to will determind if repairs or replacement will owners in awaking concrete repairs:
injury to someone using the sidewalk, be required and, if so, the nature of the
repair/replacement, q . 1) You can choose to do the work Yourself
Street trees are a major cause of sidewalx or by private contractor. However, if
i damage., In order to maintain an equitable Concrete with less than 3/4• vertical the damage is street tree related and
balance between individual: rDsponsibility' offset or others o t rreou ar ties i the City is t0 Pay for a portion of
for sidewalk repairs and the community-wide No repairs are required. However the the cost of the repairs, the work oust
( desire to preserve trees, the Cit has be done 6y a licensed contractor (or
City property owner is gnificantle for notifying- r by the City's contractor under Option
:adopted a program in which the cost of the City of any significant change in the +
repairing street tree related damage is condition of the damaged sidewalk, m 2 or 3). In any ease,.a permit must
�F shared. Also, in order.to minimize the 1 be obtained from the City before the
,cost to individuals.and the community as a Concrete with 3/40 - I§• vertical work is started. Also. a City:,
r> whole, damaged sidewalk need be replaced offset or minor irreau ar ties inspector will check to see that the
r ;{ only in severe cases: These.and the other new concrete nets acceptable standard..
µ fi, features of the City's sidewalk repair The City will Patch the affected area with of quality.
program are described in more detail on the concrete at no cost to .the property owner.
following pages. The property owner is responsible for 2) You can choose to have the work done by
notifying the City of any significant the Ci— t s�contractor b signinq a
change in the condition of the patched area. Re uest for Servu�form. This relieves
you rom having to find and work directly
wtiie mw. Concrete with Iy or greater vertical with a concrete contractor.
osd.r offset or maJor irreoularlties
The City will barricade or temporarily patch ' Also, by signing a Request for Services
the affected areas. The property, as soon as possible.. A bill owner is form, the repair work will b: scheduled
then required to remove and replace the x111 be sent
broken or displaced concrete. to, you for the repairs shortly after they
i are. completed. This avoids the delay and
Regardless of.the degree of darage, when + complexities of the legal posting and -
u - sidewalk damage has been caused by the roots public hearing process described below.
r-'- of a street tree*, the City x111 attempt to
s , I control further damage by root pruning. 3) If you choose not to use either of the iwo
Also, if the oroperty owner is required to options describe above the City will
remove and replace sidewalk broken ordis- Proceed with the -Posting- process pro-
1 I placed by a street tree*, the City will usu vided for in the Streets and High
was Code
I I ally pay one-half the cost of the wort. of the State of California. This legal
¢ " 1 process worts as fo ows: <
l M •A street tree is a tree located within the After barriudin3 or temporarily patching
4� , public right of way as shown in stetch at
the affected areas and after the City
N.
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