HomeMy WebLinkAboutAgenda Report - March 20, 2013 G-01 PHAGENDA ITEM 4"
&'Q CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Conduct A Public Hearing to Approve the Draft 2013/14 Action Plan for the
Community Development Block Grant Program
MEETING DATE: March 20, 2013
PREPARED BY: Community Development Department
RECOMMENDED ACTION: Conduct a public hearing to approve the Draft 2013/14 Action Plan
for the Community Development Block Grant Program.
BACKGROUND INFORMATION: A public hearing is required as part of the federal requirements
of the Community Development Block Grant (CDBG) program.
In May 2009, the Council approved the 2009-14 CDBG Consolidated Plan, a five-year plan for identifying
and addressing community needs. The Consolidated Plan contains an assessment that defines housing
and community development needs for low-income persons and families, as well as a variety of special
needs populations, including homeless, elderly, and disabled persons. The needs assessment is based
on Census data, other available data sources, and input from community residents and service
providers. The second component of the Consolidated Paan is a strategic plan, which lays out the City's
method for expending CDBG funds over the five-year period and sets goals and priorities for each type
of eligible activity.
The Action Plan is the Consolidated Plan's annual implementing document and provides a detailed
description of each activity proposed for the fiscal year, as well as the City's CDBG budget and goals for
r
the fiscal year.
Funding Allocation
The City expects to receive $597,871 in CDBG funds from the federal government for the coming fiscal
year, a 5.1 percent reduction from 2012/13 that is based upon the most recent sequestration cuts.
Funding and Application Process
The remaining process for allocating the 2013/14 CDBG funding is as follows:
• March 20, 2013 Public Hearing to review draft Action Plan documents.
• April 1 May 1, 2013 Public review period.
• May 1, 2013 Public Hearing to adopt Final Action Plan documents.
• May 15, 2013 Action Plan due to HUD.
, City Manager
Conduct Public Hearing for 2013/14 CDBG Action Plan
March 20, 2013
Page 2 of 3
At the completion of an application period that ran from January 9, 2013 to February 6, 2013, the City
received a total of 11 applications from community-based organizations (CBO's) requesting a total of
$527,354. Those 11 applications were then evaluated with a grading/scoring matrix that is intended to
provide a standard of measurement to allow for an empirical rating of applicants. Each application is
rated on a grading scale that allows a maximum of 100 points
The review of the applications centered on the rating criteria that focuses on the following areas:
• Activity Need and Justification. Activities were evaluated on their ability to address a significant
community need and their benefit to very low-income persons.
• Readiness to Proceed. Programs and projects were evaluated based on their feasibility of
implementation, overall and within the allotted time frame.
• Cost Reasonableness and Effectiveness. Budgets were reviewed to determine completeness
and reasonableness of all costs related to the request for CDBG funding. Organizations applying
for service funding were also evaluated on their ability to become self-sustaining.
• Activity Management and Implementation. Applicants were evaluated on experience,
administrative capacity, and financial management.
• Past Performance. Applicants previously receiving CDBG funds from the City will be evaluated
on their reporting and timely expenditure of funds.
• Matching Contributions. Consideration was given to the amount of non-CDBG/HOME funds
committed to the project.
In 2007, the City Council adopted a CDBG allocation policy that predetermines a set-aside of 60 percent
of the CDBG adjusted annual allocation for City projects and services, and 40 percent for CBO projects
and services. The distribution of CDBG funding in accordance with that policy is indicated in the
following Table.
2013/14 CDBG Allocation
$ 597,871
20% Program Admin
($119,574
Total Funding Available for Distribution
$478,297
60% Set-aside for City Projects & Services
$ 286,978
40% Set-aside for CBO Projects & Services
$ 191,319
The total amount of funding requested for City projects and services was $9,978 less than the total
available in the City's 60 percent set-aside, so those funds are being recommended to be used for CBO
services and projects.
HUD Regulations also place a 15 percent cap on the amount of funding that can be allocated to Public
Service activities, whether that be by the City or by a CBO. We have a total of $199,531 requested in
Public Services and a Service Cap of $89,680 for 2013/14.
CDBG Funding Recommendations
For planning and administrative activities, an allocation of $119,574 (20 percent of the CDBG 2013/14
allocation) is recommended to cover the costs of managing the CDBG Program. Remaining funding
recommendations are grouped into the following categories: City projects, City service programs, CBO
projects, and CBO service programs.
Conduct Public Hearing for 2013/14 CDBG Action Plan
March 20, 2013
Page 3 of 3
Funding recommendations for these categories are listed below, with additional detail on applicants and
recommendations in Exhibit A (Summary/Ranking of 2013/14 Applications Received), Exhibit B (Internal
Applications Received), and Exhibit C (City Manager's Recommendations for Funding).
PROGRAM ADMINISTRATION $119,574
CITY CAPITAL PROJECTS ($215,000)
• ADA Retrofit Improvements ($100,000)
• Hutchins Street Square — South Entrance ADA Improvements ($75,000)
• Kofu Park ADA Improvements ($40,000)
CITY SERVICE PROGRAMS ($62,000)
• Spay/Neuter Program ($20,000)
• Graffiti Abatement ($42,000)
CBO CAPITAL PROJECTS ($173,617)
• Housing Authority — Housing Weatherization Improvements ($18,000)
• LOEL Center —125 S. Washington Project — Phase II ($155,617)
CBO SERVICE PROGRAMS ($27,680)
• San Joaquin Fair Housing — Fair Housing Services ($18,000)
• Second Harvest Food Bank - Food Assistance Programs ($8,180)
• Emergency Food Bank — Mobile Farmer's Market ($1,500)
Next Steps
Upon completion of the initial public hearing, the Draft Action Plan will be available for public review and
comment and will be brought back for final approval on May 1, 2013. The adopted Action Plan document
must be submitted to HUD no later than May 15, 2013 in order to receive funding beginning July 1, 2013.
FISCAL IMPACT: CDBG are federal funds. Capital improvements allow for maintenance
costs to be reduced. Administration costs are paid via a 20 percent set-
aside of the grant funds.
FUNDING AVAILABLE: $597,871 — 2013/14 Annual Community Development Block Grant Award
Community Development Director
Attachments
KB/jw
SUMMARY AND RANKING OF 2013/14 CBO APPLICATIONS
EXHIBIT A
Amount
Capital
Economic
Applicant
FProject/Program
Rankin
Requested
Public Service
Improvement
Develo ment
Housin
COMMUNITY-BASED ORGANIZATION APPLICATIONS
C. Sandige Associates
Lodi Station -
51
175,000.00
175,000.00
Applicant is seeking funding for pre -development costs for a proposed development of
transit -oriented, workforce housing units to be built in "Downtown Mixed -Use District".
The site is located on N. Sacramento Street, directly across from the Lodi Transit Parking
Structure.
Housing Authority of San
Housing Weatherization Improvements -
85
17,910.00
17,910.00
Joaquin Co
Window replacement in the six -units of affordable housing apartment complex located at
719 S. Washington St.
LOEL Foundation
Phase II Site Improvements -
82
194,913.00
194,913.00
Continuation of project at 125 S. Washington. Phase I included the demolition of the old
church building and preliminary site improvements that include off-street parking, a
community garden and security fencing. Phase II continues site improvements, ADA
accessibility improvements and underground utilities that must be relocated.
Small Business Development
Small Business Assistance -
91
10,000.00
10,000.00
Center (Delta College)
Provides confidential, individual and free business consulting to existing and prospective
Lodi business owners, and monthly small business start up workshops.
San Joaquin Fair Housing
Fair Housing Services -
74
18,000.00
18,000.00
HUD -mandated counseling services and outreach to tenants, property owners and
property managers to satisfy HUD/CDBG requirement for affirmatively furthering fair
housing.
180 Teen Center
Care Lodi -
84
45,540.00
45,540.00
Three-phase collaborative effort among law enforcement, faith -based organizations and
community agencies, to provide opportunities for youth in the target neighborhood,
appropriate existing resources for residents in the target neighborhood, and activiate the
faith -based community in order to provide resources which will contribute to long term
change.
Emergency Food Bank and
Mobile Farmers' Market program -
89
1,500.00
1,500.00
Family Services
The MFM is an existing program that provides access to fresh fruits and vegetables,
healthy cooking demonstrations and health and nutrition -related information to low-
income residents.
Human Services Agency (SJ
Home -Delivered Meals -
95
5,000.00
5,000.00
County)
Elderly recipients have a package of five frozen meals delivered once a week.
Second Harvest
Hunger Relief Programs -
96
10,000.00
10,000.00
Funding for the operation of the Food Assistance Program, the Senior Brown Bag
Program, and the Food 4 Thought Program.
Catholic Charities
Women's Drop-in Center -
81
29,491.00
29,491.00
A collaborative effort with St. Anne's Church, the Salvation Army and Lodi House, that will
serve homeless women and their children through a daytime resource center that will be
located at 108 S. Pleasant Ave.
Salvation Army
Tutoring and Mentoring Program -
85
20,000.00
20,000.00
An after-school program out of the Salvation Army Lockeford Street facility that will
operate between 3:00 and 5:00 on weekdays. The program will focus on tutoring,
mentoring, character building, crafts and sports/recreational activities.
TOTAL REQUESTS1
527,354.00
129,531.00
194,913.00
10,000.00
192,910.00
EXHIBIT A
INTERNAL APPLICATIONS RECEIVED
EXHIBIT B
Capital
Economic
Applicant
Project/Program
Amount
Public Service
Improvement
Development
Housing
CITY APPLICATIONS
LPD - Animal Services
Spay and Neuter Program -
20,000.00
20,000.00
Sterilization for Feral cats trapped and released within the CDBG Target Area, as well as
both friendly cats and pit -bull dogs from low income households.
Public Works Dept.
Graffiti Abatement -
50,000.00
50,000.00
The Public Works Department will abate graffiti on public and private property that is
viewable from the public right-of-way and within the CDBG Target Area.
Public Works Dept.
ADA Accessibility Improvements -
100,000.00
100,000.00
The Public Works Department will make improvements in the public right of way and at
public facilities to remove barriers to accessibility. The activities will be targeted in LMI
areas and areas serving public facilities.
Parks, Recreation & Cultural
Hutchins Street Square - South Entrance ADA -
70,000.00
70,000.00
Services
Improvements necessary to provide path of travel and to remove barriers to accessibility.
Parks, Recreation & Cultural
Kofu Park ADA Improvements - Install ADA -compliant parking stalls and path of travel
37,000.00
37,000.00
Services
improvements at Kofu Park to remove barriers to accessibility.
Total requests
$ 277,000.00
$ 70,000.00
$ 207,000.00
-
-
EXHIBIT B
2013-14
CITY MANAGER'S RECOMMENDATIONS FOR CDBG FUNDING
2013/14 CDBG Allocation
Program Administration (20%)
Adjusted Balance
Total Funding Available
City Projects
ADA Ramp Improvements
HSS - South Entrance ADA
Kofu Park ADA Improvements
City Service Programs
Spay/Neuter Program
Graffiti Abatement
CBO Projects
C. Sandidge - Lodi Station Housing (51)
Housing Authority - Window Replacement (85)
LOEL Center - Phase II 125 S. Washington (82)
CBO Economic Development
SBDC - Small Business Assistance (91)
CBO Service Programs
Second Harvest Food Bank (96)
HSA - Home Delivered Meals (95)
EFB - Mobile Farmer's Market (89)
SA - Tutoring -Mentoring Program (85)
One -Eighty Teen Center - CARE LODI (84)
Catholic Charities - Women's Drop-in Center (81)
Fair Housing (74)
$597,871
($119,574)
$478,297
2013/14 CDBG Allocation
Cap Distribution
60% City Set -Aside 40% CBO Set -Aside
15% Public Services
$478,297
$286,978 $191,319
$89,680
$100,000
$100,000
$70,000
$75,000
$37,000
$40,000
$25,000
$20,000
$20,000
$50,000
$42,000
$42,000
$175,000
$17,910
$18,000
$194,193
$155,617
$10,000
$10,000
$8,180
$8,180
$5,000
$1,500
$1,500
$1,500
$20,000
$45,540
$29,491
$18,000
$18,000
$18,000
$478,297
$277,000 $201,297
$89,680
$9,978 -$9,978 $0
EXHIBIT C
RESOLUTION NO. 2013-46
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE DRAFT ACTION PLAN FOR THE
2013/14 FEDERAL ALLOCATION OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the Department of Housing and Urban Development (HUD) has
determined that the City of Lodi, California, is entitled to Community Development Block
Grant (CDBG) funds as an entitlement community for fiscal year 2013/14 Federal
allocation; and
WHEREAS, the City of Lodi is estimating that the allocation for the 2013/14 fiscal
program year will be $597,871; and
WHEREAS, the City of Lodi has held, with proper notification, a public hearing at
the City Council meeting of March 20, 2013, to receive comments and proposals from
the public regarding the projected use of CDBG funds and provided the public with
adequate information concerning the amount of funds available for community
development activities, the range of eligible activities, and other important requirements;
and
WHEREAS, staff therefore recommends the following allocations:
Program Administration $119,574
CITY Capital Projects ($215,000)
• ADA Retrofit Improvements ($100,000)
• Hutchins Street Square — South Entrance ADA ($75,000)
• Kofu Park ADA Improvements ($40,000)
CITY Service Programs ($62,000)
• Spay/Neuter Program ($20,000)
• Graffiti Abatement ($42,000)
CBO Capital Projects ($173,617)
• LOEL Center —125 S. Washington Project — Phase II ($155,617)
• Housing Authority —Housing Weatherization Improvements —Window
Replacement ($18,000)
CBO Service Programs ($27,680)
• San Joaquin Fair Housing — Fair Housing Services ($18,000)
• Second Harvest Food Bank — Food Assistance Programs ($8,180)
• Emergency Food Bank — Mobile Farmer's Market ($1,500)
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the draft Action Plan, which includes the recommended 2013/14
Federal allocations of CDBG funds to the projects recommended by staff in the amount
of $597,871 as indicated above.
Dated: March 20, 2013
hereby certify that Resolution No. 2013-46 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 20, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
L
City Clerk
2013-46
2013/14
CDBG Action Plan
Presented by
Community Development Department
March 2013
2013/14 CDBG Action Plan
■ Estimated Allocation Based Upon Sequestration
Cuts Effective March 1St
Li Estimated Allocation: $597,871.
■ 5.1 % reduction
■ Application Process
0 11 applications received from Community -Based
Organizations (CBO).
One deemed ineligible.
5 City Projects/Services identified.
IM
2013/14 CDBG Funding Availability
Estimated 2013/14 CDBG
Allocation
$597,871
20% Program Administration
($119,574)
Balance Available for Distribution
$478,297
60% Set-aside for City
Projects/Services
$286,978
40% Set-aside for CBO
Projects/Services
$191,319
2013/14 CDBG Action Plan
■ Public Service Funding
Capped at $89,680.
• Graffiti Abatement - $42,000
■ Spay/Neuter Program - $20,000
■ Fair Housing - $18,000
Leaves only $9,680 for remaining Public Service
requests.
■ Remaining Public Services requests total $111,531
0
Service/Project
Activity Type
Requested
Funding
Department
Funding
Recommendations
ADA Retrofit Improvements
Public Facility
$100,000
$100,000
Public Works
HSS — South Entrance ADA
Public Facility
$70,000
$75,000
Parks & Recreation
Kofu Park ADA Improvements
Public Facility
$37,000
$40,000
Parks & Recreation
Spay and Neuter Program
Public Service
$20,000
$20,000
LPD — Animal Services
Graffiti Abatement
Public Service
$50,000
$42,000
Public Works
Service/Project
Rating
Activity Type
Funding
Funding
Agency/Organization
Score
Request
Recommendation
Food Distribution Programs
96
Public
$10,000
$8,180
Second Harvest Food Bank
Service
Home -Delivered Meals
95
Public
$5,000
0
SJC Human Services Agency
Service
Mobile Farmer's Market
91
Public
$1,500
$1,500
Emergency Food Bank
Service
Small Business Assistance
91
Economic
$10,000
0
Small Business Development Center
Development
Window Replacement Project
85
Housing
$17,910
$18,000
Housing Authority
Tutoring and Mentoring Program
85
Public
$20,000
0
Salvation Army — Lodi Corp
Service
Care Lodi
84
Public
$45,540
0
One -Eighty Teen Center
Service
125 S. Washington Project— Phase II
82
Public
$194,193
$155,617
LOEL Center & Gardens
Facility
Women's Drop-in Center
81
Public
$29,491
0
Catholic Charities
Service
Fair Housing Services
74
Public
$18,000
$18,000
SJC Fair Housing
Service
2013/14 CDBG Action Plan
■ Draft Annual Action Plan.
30 Day Public Review/Comment Period.
■ Final Documents to Council on May 1st.
■ Submittal of Annual Action Plan to HUD by
May 15th.
■ Questions or Comments?
CITY OF LODI
LEGAL. ADVERTISEMENT
ADVERTISING INSTRUCTIONS
SUBJECT: NOTICE OF PUBLIC HEARING FOR DISCUSSION OF POSSIBLE
CDBG APPLICA'T'IONS
PUBLISH (DATES): March 7, 2013
ACCT#: 20104930
TEAR SHEETS WANI'I D: I EXTRA (ON1_,Y) DELIVERTO: Community
Development De t.
AF IDAVIT & BILL TO: Community Develop pent - CDBG
City of Lodi
221 W. Pine Street
Lodi, CA 95241
DATE: March 5, 2013 ORDERED BY: Joseph Wood
TITLE: Nei yhborhood Services Division Mann er
CaDocuments and settingsljrob isonll.onI SettingslTemporary Internet Filcsl0LKl33\1)ublic I learing Notice Action Plan 3-20-13.doc
�FOfk
DECLARATION OF POSTING
PUBLIC HEARING TO APPROVE DRAFT 2013114 ACTION PLAN FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
On Thursday, March 7, 2013, in the City of Lodi, San Joaquin County, California, a
Notice of Public Hearing to approve Draft 2013114 Action Plan for the Community
Development Block Grant Program (attached and marked as Exhibit A) was posted at
the following locations:
Lodi Public Library
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
I declare under penalty of perjury that the foregoing is true and correct.
Executed on March 7, 2013, at Lodi, California.
JRWIFER ROBISON, CMC
ASSISTANT CITY CLERK
iN:\Administration\CLERK\Forms\DECPOSTCD,DOC
ORDERED BY:
RANDI JOHL
CITY CLERK
MARIA BECERRA
ADMINISTRATIVE CLERK
Z� .. ,UF<
q'
9<IFOA� DECLARATION OF MAILING
PUBLIC HEARING TO APPROVE DRAFT 2013114 ACTION PLAN FOR THE
COMMUNITY DEVELOPMENT CLOCK GRANT PROGRAM
On Thursday, March 7, 2013, in the City of Lodi, San Joaquin County, California, I deposited in
the United States mail, envelopes with first-class postage prepaid thereon, containing a Notice
of Public Hearing to approve Draft 2013114 Action Plan for the Community Development Block
Grant Program, attached hereto marked Exhibit A. The mailing list for said matter is attached
hereto marked Exhibit B.
There is a regular daily communication by mail between the City of Lodi, California, and the
places to which said envelopes were addressed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on March 7, 2013, at Lodi, California.
A.! NNIF'ER M.bROBISON, CMC
A SISTANT CITY CLERK
forms/dccmni1.doc
ORDERED BY:
RANDIJOHL
CITY CLERK, CITY OF LODI
MARIA BECERRA
ADMINISTRATIVE CLERK
LEGAL NOTICE
NOTICE OF PUBLIC HEARING FOR DISCUSSION OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, March 20, 2013 at 7:00
p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine
Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program
Action Plan development process and to receive input regarding community needs and funding priorities.
The City expects to receive $597,871 in CDBG funds for 2013/14.
The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or
blight, or serve an urgent need. Eligible activities include property acquisition, public improvements,
housing rehabilitation, economic development, and public services.
As a recipient of Community Development Block Grant (CDBG) funding, the City has developed an
Action Plan that describes the activities proposed to be funded in 2013-14. The Action Plan generally
describes how the City will utilize program funds for eligible activities during the fiscal year. The Action
Plan can be amended as needed to reallocate funds to housing and community development activities.
Planning documents will be made available to the public for at least 30 days before adoption by the City
Council. The documents are anticipated to be released on March 22, 2012 for public review and
comment. An additional public hearing will be held on Wednesday, May 2, 2012 for review and adoption
of the Action Plan.
The purpose of this public hearing will be to give citizens an opportunity to make their comments known
regarding community needs and potential activities to be funded under the CDBG Program. If you are
unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO
Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available
for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on
weekdays.
The City promotes fair housing and makes all its programs available to low- and moderate -income
families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or
handicap.
Neighborhood Services Manager
Joseph Wood
Dated: March 5, 2013
C:IDocurnents and 5etdngsljrobison\Loca1 SettingMemporary Internet FilesNOLK1331Public Hearing Notice Action Plan 3-20-13.doc
2013114 CDBG Mailing List
Captains Tory and Martin Ross
c/o Salvation Army, Lodi Corps
PO Box 1388
Lodi, CA 95241
martin.ross(c_-�.usw. salvationannLorg
209-369-5896 x107
Mike Mallory
c/o Second Harvest Food Bank
704 E. Industrial Park Drive
Manteca, CA 95337-6116
ktapip@feedingamerica.org
209-239-2091
Dean Fujimoto
c/o SJC Human Services Agency
PO Box 201056
Stockton, CA 95201
Rebeca Knodt
c/o Emergency Food Bank of Stockton/San Joaquin
7 W. Scotts Avenue
Stockton, CA 95202
rknodt -.stocktonfoodbank.org
209464-7369
Peggy Wagner
c/o San Joaquin County Fair Housing Association
247 E. Miner Ave
Stockton, CA 95202
PeggyW(as ifairhousing.com
(209) 451-3471
Kristi Rhea
c/o Housing Authority of the County of San Joaquin
448 S. Center Street
Stockton, CA 95202
krhea a hacsj.com
209-450-5024
Tracy Williams
c/o LOEL Foundation, Inc.
105 S. Washington Street
Lodi, CA 95240
trac loelcenter.net
209-368-2050
Jake McGregor
c/o One -Eighty Teen Center
17 W. Lockeford Street
Lodi, CA 95240
Cherene Sandidge
CSA
PO Box 26
Pinole, CA 94564
sandieRoO—aol.com
209-290-7845
Dean Fujimoto
c/o SJC Human Services Agency
PO Box 201056
Stockton, CA 95201
Jake McGregor
c/o One -Eighty Teen Center
17 W. Lockeford Street
Lodi, CA 95240
Elvira Ramirez
Catholic Charities
1106 N. El Dorado
Stockton, CA 95202
eramirezla.ccstockton.orr
209444-5938
E X H I Eat Vi T
�
Nate McBride, Actin; Director
Small Business Development Center
56 S. Lincoln Street
Stockton, CA 95203