HomeMy WebLinkAboutAgenda Report - March 20, 2013 C-17AGENDA ITEM C -I
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AGENDA TITLE: Adopt Resolution Approving Administrative Fire Captain Assignment Side Letter
Amending the 2012-2013 Memorandum of Understanding Between the City of Lodi
and the Lodi Professional Firefighters
MEETING DATE: March 20, 2013
SUBMITTED BY: Human Resources Manager
Fire Chief
RECOMMENDED ACTION: Adopt resolution approving Administrative Fire Captain assignment
side letter amending the 2012-2013 Memorandum Between the City
of Lodi and the Lodi Professional Firefighters.
BACKGROUND INFORMATION: This agreement modifies the existing Memorandum of
Understanding (MOU) between the City and the Lodi Professional
Firefighters. The current MOU is effective January 1, 2012 through
December 31, 2013.
The side letter amends Article I as follows (see Exhibit A):
Add Article 1.2 — Captains assigned as the Administrative Fire Captain shall receive special
assignment pay equal to 8% of the normal base pay. This special assignment pay is intended to
compensate Fire Captains for the loss in pay from transferring from shift to non -shift schedules. It
is mutually agreed that assignments to the Administrative Captain are at the sole discretion of the
Fire Chief.
Amend Article 27.3 — It is agreed that the work schedule of the Fire Inspector and the
Administrative Captain is a 40 hour week and that all holiday, vacation, and sick leave benefits
are based on a 40 hour week rather than a 56 hour week.
The Administrative Fire Captain special assignment has been created to supervise and implement the
department training and safety program. Additionally, this position will serve as Acting Battalion Chief as
requested, which will help reduce Battalion Chief overtime costs (see Exhibit B); the creation of this
assignment will improve the department's succession planning and professional development. Please
refer to the attached Fire Captain job description (Exhibit C). It has been modified to reflect these
changes.
Total budgeted positions for the Fire Department will not change as a result of this action. The
Administrative Fire Captain will be filled as an internal assignment and a Firefighter position will
eventually be vacated.
FISCAL IMPACT: This incremental cost is estimated to be approximately $22,500 in the first
year. The increase will be offset by a reduction in Battalion Chief overtime.
Net savings to the department is estimated to be $3,000 for the first year.
APPROVED:
onradt Bartlam, City Manager
FUNDING AVAILABLE: Funding available t gh Fire Department budget.
Y
Dean Gualco, H=6 Resources Manager
Jordan Ayers, Deputy City Manag lInternal Services Director
EXHIBIT A
ADDENDUM TO THE LODI PROFESSIONAL FIREFIGHTERS MOU
Whereas, the City of Lodi and the Lodi Professional Firefighters currently operate under a
Memorandum of Understanding effective January 1, 2012 through December 31, 2013; and
Whereas, the parties desire to enter into this Addendum for the purpose of amending Article I as
follows:
• Add Article 1.2 — Captains assigned as the Administrative Fire Captain shall receive an
allowance equal to 8% of the normal base pay. It is mutually agreed that assignments to
the Administrative Captain are at the sole discretion of the Fire Chief.
• Amend Article 27.3 — It is agreed that the work schedule of the Fire Inspector and the
Administrative Captain is a 40 hour week and that all holiday, vacation, and sick leave
benefits are based on a 40 hour week rather than a 56 hour week.
This Addendum shall not become effective until approved by the Lodi City Council.
CITY OF LODI,
Lodi Professional Firefighters
Konradt Bartlam, City Manager Brad Doell, President
Dean Gualco, Human Resources Manager
ATTEST:
RANDI JOHL, J.D., City Clerk
N:1Administration\PersonnellCouncil Commur icationsladdendum - 2013 LPF - Admin Captain-draft.doc
EXHIBIT B
Step Annual
Monthly Promo Step Annual Monthly Promotion
1st yr Annual Inc
Fire Fighter
Step E 68,415.56
5,701.30 Engineer C 71,837.04 5,986.42 5% promo
3,421.48
Fire Enginner
Step E 79,200.24
6,600.02 Captain C 83,160.24 6,930.02 5% promo
3,960.00
1st yr base increase
-----------------------------------------------------------------------
7,381.48
1st year Salary Increase
7,381.48
Average Incentives - 3.2%
236.21
Extra Incentive 8%
7,334.72
Annualized on Step E Captain position
Medicare 1.45%
216.81
PERS FY 13/14 37.507%
5,608.20
Def/Comp
221.44
Unemployment .55%
40.60
1st yr cost
21,039.45
Cost to base positions pay
COC Pay - 5%
2.20
11.2% Inc on OOCP
0.25
Medicare 1.45%
0.04
PERS FY 13/14 37.507%
0.91
Def/Comp
0.07
Unemployment .55%
0.01
Loaded Hourly OOC Pay costs
3.47
Annual cost 8 hr per week
1,444.83
Addition for annual 416 hrs of OOC pay
Total Annual Cap Admin
-----------------------------------------------------------------------
22,484.29
Addition to base positions pay and OOC pay
BC Step E OT Rate
59.09
(BC hourly rate 37.939)
Average Inc. 4.5%
2.66
Medicare 1.45%
0.90
PERS FY 13/14 37.157%
0.00
No PERS on OT
Loaded Overtime Hourly Rate
62.64
Annual Savings 8 hr per week
26,060.08
Reduction of 416 hrs of BC OT
Net Annual Savings
3,575.79
BC OT savings less Cap Admin Costs
EXHIBIT C
CITY OF LODI May 2, 2001
Updated December 2009
Updated February 2011
Undated March 2013
a10*01-1121a1I►
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not intended
to reflect all duties performed within the job.
DEFINITION:
Under direction, responsible for the supervision of fire station activities; is required to be
incident commander during emergency operations; is responsible for coordination of
department functions, programs and projects. The Fire Captain is a first-line supervisor
and a participant in the overall management of the department.
SUPERVISION EXERCISED AND RECEIVED
Receives general supervision from Fire Battalion Chief. Directly supervises lower level
personnel.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Under direction, responsible for the supervision of fire station activities; is required to be
incident commander during emergency operations; is responsible for coordination of
department functions, programs and projects. The Fire Captain is a first-line supervisor
and a participant in the overall management of the department.
Plans, organizes and assigns personnel to duties and responsibilities at a fire station
and on fire apparatus; assists staff with their assigned duties; supervises the daily
maintenance of fire stations and equipment; prepares performance appraisals;
discusses and coordinates discipline and other personnel issues with Fire Battalion
Chiefs or Fire Administrative Officers.
Assists in the development and implementation of policies and procedures.
Conducts fire inspections of businesses within assigned district.
Assists in the preparation of monthly work schedule; maintains records and writes
reports of station activities on a monthly basis; prepares emergency reports.
Participates in public relations programs and public education program.
Fire -Fire Captain MAR 13.doc�'-: �'.':-= ^ :- "=` "'=_ FLSA Status: Non -Exempt
Fire Captain Page 2 of 4
Perform other duties related to the operation of the department, including additional
duties that enable the department to meet the diverse needs of its community.
When assigned as Adminstrative Fire Captain: Formatted: Font: soil
Serve as the department's safety officer: responsible for initiating and developing lesson
plans; conducts training drills and classes; supervises other staff in the delivering of
training programs;pprepares and maintains written reports, statistics, records, budget
and correspondence for the fire training activities.
Develop and conduct classroom and practical training courses and programs.
Serve as acting Battalian Chief as requested.
t Formatted: Justified, Indent: Left: 0",
Assignment to this duty will be at the discretion of, and reporting to, the Fire Chief. Hanging: 0.25 Tab stops: 0.25", List tab
MINIMUM QUALIFICATIONS:
Knowledge of:
Principles, techniques, strategy, materials and equipment used in fire suppression,
investigation and prevention, rescues and related emergency response; principles and
practices of providing emergency medical response at the basic life support level.
Rules, policies and procedures governing the Lodi Fire Department.
Principles and practices of employee supervision, including selection, training, work
evaluation and discipline.
Hazardous material and chemical spill response.
Safety practices and precautions pertaining to the work.
Skill to:
Analyze emergency response and operations problems, develop sound alternatives,
and make effective decisions under emergency circumstances; render emergency
medical care at the basic life support level.
Organize, schedule, assign, and review the work of others; maintain accurate records
and prepare clear and concise reports and other written materials.
Develop and conduct classroom and practical training courses and programs.
Establish and maintain effective working relationships with employees, officials and the
public.
Fire -Fire Captain MAR 13.doc
Fire Captain Page 3 of 4
Ability to:
Under direction, responsible for the supervision of fire station activities; is required to be
incident commander during emergency operations; is responsible for coordination of
department functions, programs and projects. The Fire Captain is a first-line supervisor
and a participant in the overall management of the department..
EDUCATION AND EXPERIENCE:
Any combination equivalent to education and experience that would likely provide the
required knowledges and abilities would be qualifying. A typical combination is:
Fire -Fire Captain MAR 13.doc
Fire Captain Page 4 of 4
Education:
Equivalent to completion of high school. College level Fire Science course work is
desirable.
Experience:
Five years of fire fighting experience with the City of Lodi, including one year as a City
of Lodi Fire Engineer.
LICENSES AND CERTIFICATES:
Possession of the appropriate Driver's License with endorsements as mandated by the
City of Lodi.
Certification as an Emergency First Responder.
Effective July 1, 2011, State of California Fire Officer Certification.
*FLSA Status: NON-EXEMPT
Fire -Fire Captain MAR 13.doc
RESOLUTION NO. 2013-42
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
ADMINISTRATIVE FIRE CAPTAIN ASSIGNMENT SIDE
LETTER AMENDING THE 2012-2013 MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LODI AND THE
LODI PROFESSIONAL FIREFIGHTERS
WHEREAS, it is recommended that Council approve an amendment to the
2012-2013 Memorandum of Understanding between the City of Lodi and the Lodi
Professional Firefighters.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
amend the agreements as follows:
Article I — Above Class Pay
1.2 Add the followinq
Captains assigned as the Administrative Fire Captain shall receive special
assignment pay equal to 8% of the normal base pay. This special assignment
pay is intended to compensate Fire Captains for the loss in pay from transferring
from shift to non -shift schedules. It is mutually agreed that assignments to the
Administrative Captain are at the sole discretion of the Fire Chief.
Article XXVII — Work Hours Schedules, Meals
27.3 Amend to read as follows
It is agreed that the work schedule of the Fire Inspector and the Administrative
Captain is a 40 -hour week and that all holiday, vacation, and sick leave benefits
are based on a 40 -hour week rather than a 56 -hour week.
Date: March 20, 2013
I hereby certify that Resolution No. 2013-42 was passed and adopted by the Lodi
City Council in a regular meeting held March 20, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JOHL
City Clerk
2013-42