HomeMy WebLinkAboutAgenda Report - March 20, 2013 C-08AGENDA ITEM C "W
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Lodi Transit Station Concrete Pavement
Project, 28 South Sacramento Street, to A.M. Stephens Construction, Inc., of Lodi
($117,417.60) and Appropriating Funds ($61,000)
MEETING DATE: March 20, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Lodi Transit Station Concrete
Pavement Project, 28 South Sacramento Street, to A.M. Stephens
Construction, Inc., of Lodi, in the amount of $117,417.60, and
appropriating funds in the amount of $61,000.
BACKGROUND INFORMATION: This project consists of replacing 7,600 square feet of concrete
pavement, driveway, sidewalk and wheelchair ramps within the
Transit Station; installing 1,130 square feet of reinforced concrete
pavement with an asphalt concrete overlay within Sacramento Street; and other incidental and related
work, all as shown on the plans and specifications for the project.
The existing concrete pavement at the Lodi Transit Station bus driveway/loading area has developed
extensive cracks and settlement. Numerous patches have been attempted; however, permanent repairs
are required. The patches and cracks have created safety and ADA access issues requiring replacement
of the concrete pavement. The project also includes installing reinforced concrete pavement within
Sacramento Street at the passenger loading island to replace the failing street pavement.
Plans and specifications for this project were approved on January 16, 2013. The City received the
following 20 bids for this project on March 6, 2013:
Bidder
Location
Bid
Engineer's Estimate
$134,180.00
A.M. Stephens Construction
Lodi
$117,417.60
A&S Construction
Victor
$139,416.23
Greg Carpenter Concrete
Lodi
$139,565.00
Sierra Valley Construction
Roseville
$142,480.24
B&M Builders
Rancho Cordova
$142,844.00
A -Vet Construction
Woodbridge
$145,579.60
FBD Vanguard Construction
Livermore
$147,782.20
F&H Construction
Lodi
$157,500.00
Nor -Cal Concrete
Suisun City
$158,585.00
BC Construction
Ceres
$164,512.40
MCI Engineering
Stockton
$165,848.00
All-American Construction
Yuba City
$169,527.00
Mark Wallace Masonry
Auburn
$171,700.00
APPROVED:
Konradt Bartlam, City Manager
K:\WP\PROJECTS\TRANSIT\MultiModalConcretePavement\CAward.doc 3/6/2013
Adopt Resolution Awarding Contract for Lodi Transit Station Concrete Pavement Project,
28 South Sacramento Street, to A.M. Stephens Construction, of Lodi ($117,417.60) and Appropriating
Funds ($61,000)
March 20, 2013
Page 2
Bidder, Cont.
Location
Bid
Andrew L. Lee, Inc.
Lodi
$174,700.00
HHEC
Knights Ferry
$176,548.81
Patterson Taber, Inc.
Marysville
$179,059.00
George Reed, Inc.
Modesto
$179,887.00
Knife River Construction
Stockton
$187,945.00
JJR Construction
San Mateo
$218,187.50
Big B Construction
Stockton
$234,599.90
Staff recommends the appropriation of $61,000 to cover construction costs, staffing and contingencies.
FISCAL IMPACT: There will be decreased maintenance costs at the Lodi Transit Station and
on Sacramento Street associated with these improvements.
FUNDING AVAILABLE: An appropriation of $80,OOQ is included in the FY 2012/13 budget and an
additional appropriation of $61,000 is requested, for a total of $141,000.
Federal Transit Administration (FTA)/
Transportation Development Act (TDA) Funds (1251): $80,000
Requested Appropriation:
FTA/TDA (1251): $61,000
TOTAL $141,000
Jordan Ayers
Deputy City Manager/Internal Services Director
.AaI4 14 &1 --,
F. Wally andelin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
cc: Deputy Public Works Director/City Engineer
Senior Civil Engineer
Transportation Manager
Management Analyst
K:\WP\PROJECTS\TRANSIT\MultiModalConcretePavement\CAward.doc 3/6/2013
MULTI -MODAL STATION CONCRETE PAVEMENT
24 South Sacramento Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A.M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.DOC 1 03/06/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to replace 7,600 square feet of concrete pavement, driveway,
sidewalk and wheelchair ramps; install 1,130 square feet of concrete pavement; and other
incidental and related work, all as shown on the plans and specifications for "Multi -Modal
Station Concrete Pavement Project".
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Traffic Control LS 1 $ 5,000.00 $ 5,000.00
2. Clearing and Grubbing LS
3. Roadway Excavation SY
4. Storm Water Erosion Control LS
5. Concrete Subgrade Compaction SF
6, Concrete Sidewalk/ Wheelchair
Ramp SF
1 $ 8,000.00 $ 8,000.00
36 $ 10.00 $ 360.00
1 $ 2,750.00 $ 2,750.00
,8,040 $ 0.65 $ 5,226.00
325 $ 8.60 $ 2,795.00
7. Reinforced Concrete Curb and
Gutter LF 184 $ 23.40 $ 4,305.60
8. Concrete Curb LF 50 $ 28.50 $ 1,425.00
9. Concrete Driveway SF 690 $ 11.70 $ 8,073.00
10. Concrete Pavement (On -Site) SF
6,540 $
7.05 $46,107.00
Contract. DOC 2 03/06/13
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
11.
Concrete Pavement (In Street)
SF
1,130
$
8.95
$10,113.50
12.
Reset Pavers
SF
1,250
$
11.35
$14,187.50
13.
Asphalt Concrete
SF
312
$
16.50
$ 5,148.00
14.
Install Truncated Dome Panel
LF
105
$
37.40
$ 3,927.00
TOTAL $117,417.60
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 40 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
Contract. DOC 3 03/06/13
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI
sy
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
Approved As To Form
D. Stephen Schw batter
City Attorney er!E�)
Contract,DOC 4 03/06/13
1. AA#
2. JV#
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for Transit Station concrete pavement project with AM Stephens.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: i Res No: h Attach copy of resolution to this form.
Department Head Signature: JA
City Manager/Internal Services Manager
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
1251 12511 5496 FTA/TDA Capital $ 61.000.00
B.
USE OF
FINANCING
1251 125182 7720 Lodi Transit Station Facility $ 61 000.00
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for Transit Station concrete pavement project with AM Stephens.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: i Res No: h Attach copy of resolution to this form.
Department Head Signature: JA
City Manager/Internal Services Manager
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-35
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE CONTRACT FOR LODI TRANSIT
STATION CONCRETE PAVEMENT PROJECT,
24 SOUTH SACRAMENTO STREET, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on March 6,
2013, at 11:00 a.m., for the Lodi Transit Station Concrete Pavement Project,
24 South Sacramento Street, described in the plans and specifications therefore
approved by the City Council on January 16, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
A.M. Stephens Construction
$117,417.60
A&S Construction
$139,416.23
Greg Carpenter Concrete
$139,565.00
Sierra Valley Construction
$142,480.24
B&M Builders
$142,844.00
A -Vet Construction
$145,579.60
FBD Vanguard Construction
$147,782.20
F&H Construction
$157,500.00
Nor -Cal Concrete
$158,585.00
BC Construction
$164,512.40
MCI Engineering
$165,848.00
All-American Construction
$169,527.00
Mark Wallace Masonry
$171,700.00
Andrew L. Lee, Inc.
$174,700.00
HHEC
$176,548.81
Patterson Taber, Inc.
$179,059.00
George Reed, Inc.
$179,887.00
Knife River Construction
$187,945.00
JJR Construction
$218,187.50
Big B Construction
$234,599.90
WHEREAS, staff recommends awarding the contract for the Lodi Transit Station
Concrete Pavement Project, 24 South Sacramento Street, to the low bidder,
A.M. Stephens Construction Company, Inc., of Lodi, California, in the amount of
$117,417.60.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the Lodi Transit Station Concrete Pavement Project,
24 South Sacramento Street, to the low bidder, A.M. Stephens Construction Company,
Inc., of Lodi, California, in the amount of $117,417.60; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
execute the contract; and
BE IT FURTHER RESOLVED that funds in the amount of $61,000 be
appropriated for this project from Federal Transit Administration/Transportation
Development Act Funds.
Dated: March 20, 2013
I hereby certify that Resolution No. 2013-35 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 20, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
WVsIQ�IH
City Clerk
2013-35